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Real-time accounting software that puts founders in control, designed to help startups succeed.
Payroll Specialist
Location
Philippines
Posted
84 days ago
Salary
0
Seniority
Senior
Job Description
Payroll Specialist
Puzzle 🧩🚀
• Process end-to-end payrolls for multiple clients using the vendor-specific platform • Audit payroll data for accuracy, including earnings, deductions, and accruals • Perform payroll balancing to ensure precise and error-free processing • Manage payroll changes such as new hires, terminations, compensation updates, and earnings/deduction changes within the vendor's system • Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments • Support payroll imports, integrations, and timekeeping data reviews within the vendor-specific system • Partner with clients to collect, validate, and process payroll inputs • Identify and implement payroll process improvements to enhance efficiency and accuracy • Research and resolve payroll discrepancies and client payroll inquiries • Maintain payroll documentation and support creation and updates of SOPs • Participate in payroll projects, system optimizations, and client onboarding activities as needed • Collaborate cross-functionally with internal teams to support payroll processing, data accuracy, and timely resolution of payroll-related items • Other duties as assigned.
Job Requirements
- Hands-on payroll processing experience in the vendor-specific system
- Advanced Microsoft Excel proficiency required, including the ability to audit, manipulate, and reconcile large payroll data sets
- Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation
- Strong working knowledge of formulas such as VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables
- Ability to import/export payroll files and review data feeds using Excel
- Experience managing client-facing payroll communications
- Strong verbal and written communication skills
- Excellent customer service and interpersonal skills
- Strong attention to detail and organizational skills
- Ability to manage multiple payrolls in a deadline-driven environment
- Proven problem-solving skills with the ability to navigate complex payroll scenarios
- Ability to work independently and collaboratively in a fast-paced environment
- Bachelor’s degree in Human Resources, Business, Finance, or related field — or equivalent experience
- 5 + years of payroll processing experience
- 2-4 years direct experience processing payroll in a vendor-specific system required
- Working knowledge of payroll principles, practices, and procedures
- Benefits and earnings/deduction configuration experience preferred
- Client payroll onboarding or implementation experience a plus
Benefits
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to move up to 15 pounds at times
- Must be able to participate in video conferences/meetings
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The role, in a nutshell: We’re hiring a Payroll Analyst to support global payroll operations as Chainguard scales. This role focuses on payroll accuracy, compliance, and process improvement across multiple countries, with a strong emphasis on pre-payroll analytics and audit. You’ll partner closely with Accounting, Finance, and cross-functional teams to ensure payroll runs smoothly, discrepancies are caught early, and systems continue to evolve with the business. This is a hands-on role for someone who enjoys working with data, improving workflows, and building scalable payroll processes. If you’re detail-oriented, analytically strong, and comfortable operating in a fast-moving environment, this is a high-impact opportunity. What you’ll do: Own payroll accuracy and analytics Perform pre-payroll audits for U.S. payroll to identify and resolve discrepancies before submission Analyze payroll data and deliver reporting and insights to Finance and leadership Review payroll inputs (commissions, bonuses, adjustments) for accuracy Conduct regular audits and investigate variances or anomalies Support payroll operations and execution Assist with payroll cycles, including off-cycle payments and adjustments Prepare payroll inputs and support EIB uploads Maintain accurate payroll data across systems and vendor platforms Respond to employee payroll inquiries and troubleshoot issues Partner on global payroll compliance Support payroll tax administration across state and local jurisdictions Partner with global payroll vendors on tax registrations, jurisdiction setup, and compliance Track and resolve tax-related cases, including TPA/POA documentation and tax ID issues Improve systems and processes Identify opportunities to improve payroll workflows, reporting, and automation Collaborate with Finance and HRIS teams to strengthen integrations and data integrity Support payroll reporting, reconciliations, and ad hoc projects as the company scales What we’re looking for: 5+ years of payroll experience, ideally in a high-growth or global environment Strong analytical skills with experience auditing payroll data and identifying discrepancies Experience supporting U.S. payroll operations, with exposure to international payroll Hands-on experience with Workday Payroll Familiarity with OneSource Virtual (OSV) Experience working with global payroll vendors (e.g., Deel, Remote) Experience preparing payroll imports or EIB uploads High attention to detail and ability to manage data across multiple systems Comfort partnering with Finance, People, and cross-functional teams Self-starter mindset with the ability to operate in a fast-moving environment Interest in improving payroll processes, reporting, and automation Who we need: We need someone who is an equal parts analyst and operator. 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Founded by the industry's leading experts on open source software, security and cloud native development, Chainguard has built the largest library of open source software that is secure by default. Chainguard’s mission is to be the safe source for open source. We live and breathe our company values: We are customer obsessed - We focus on delivering solutions to our customers that create value and make their lives better. We have a bias for intentional action - We prioritize, plan, try things, and fail fast. We don’t take ourselves too seriously (but we do serious work) - We are solving an important problem which takes focus, but we also like to enjoy the journey. We trust each other and assume good intentions - We’re transparent with decisions to empower team members to make well informed decisions. A few of the benefits we offer: - Flexible & Remote-First Culture: Work remotely with team meetup opportunities, bi-annual destination summits, and a monthly stipend for coworking spaces, phone and internet costs. - Our Approach to Equity: Receive stock options upon hire and promotion. Plus, you can participate in secondary offerings and have 10 years to exercise your options (yes, you read that correctly: 10 years!). - 100% Covered Health Insurance: We cover 100% of your health, vision and dental insurance premiums for you and your dependents. Nothing comes out of your paycheck. - ∞ Flexible Time Off: Take the time you need – to do our best work, we need to recharge and reset. - 18 Weeks Paid Parental Leave: We offer 18 weeks for birthing parents and 12 weeks for non-birthing parents, with the option to use it all at once or throughout your child's first year. If your experience is close but doesn’t fulfill all requirements, please apply. We’re building the best team in technology and are focused on hiring “Chainguardians'' with unique backgrounds, perspectives, and experiences. Chainguard is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. By submitting your application, you acknowledge that Chainguard will process your personal data in accordance with Chainguard’s Privacy Policy. ©2025 Chainguard. All Rights Reserved.
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