Job Closed
This listing is no longer active.
Harnessing science and technology to save lives.
Travel & Expense Administrator
Location
Michigan
Posted
66 days ago
Salary
$64K / year
Seniority
Senior
Job Description
Travel & Expense Administrator
Ascential Technologies
• Maintain system users; set up new employees, handle terminations, transfers, permissions, and other employment changes. • Support system users; provide remote technical assistance with mobile apps, websites, and any associated tools; provide guidance on proper use of tools, associated process and policy compliance. • Monitor travel booking and expense submission, ensuring consistency, accuracy, appropriateness, and adherence to policies and guidelines. Resolving and escalating issues as needed. • Coordinate with travel agency to ensure consistent policy enforcement, address employee concerns, and distribute duty of care information. • Perform all regular corporate credit card administration and monitor for appropriate purchase activity. Issue new cards, cancel cards, maintain site users, address past due accounts reconciling charges when needed and provide support to cardholders and site users. Resolving and escalating issues as needed. • Facilitate education of all system users under direction of the Analyst; create and maintain work instructions and reference materials, send communications, conduct training, and monitor usage to provide ongoing instruction as needed. Applies to all users of every level, type, and role. • Manage shared email accounts; provide timely responses and maintain good organization and process. • Monitor various reports to provide guidance and escalation as needed. Provide data and reporting to stakeholders using integrated and external tools. Including basic updates to custom reports. • Recommend improvements to assigned systems & processes based on own observations and employee feedback; support or manage resulting changes depending on scope. • Assist in rolling out systems to new Ascential locations. • Support the implementation of new shared finance systems. • Enhance knowledge of assigned systems via educational webinars, training courses, and publications. • Cover miscellaneous tasks related to existing and newly assigned responsibilities.
Job Requirements
- Bachelor’s degree in related field and/or equivalent years related experience, relevant to the assigned business areas.
- Minimum three years of experience working in accounting, travel, or system related role supporting end users.
- Experience with travel and expense system and procedures required.
- Experience with credit card programs strongly preferred.
- Strong ability to multi-task, balance and prioritize numerous different requests and work independently with little supervision.
- Able to support individuals from multiple locations remotely, possess strong communication skills for interaction with diverse groups at all levels internally and externally.
- Ability to understand and accommodate customer/end user sense of urgency.
- Passionate about doing things the ‘right’ way and motivated to help others.
Related Guides
Related Categories
Related Job Pages
More Administration Jobs
Senior Microsoft 365, Entra ID, SharePoint & BI Administrator
Tivity HealthAt Tivity Health, we deliver resources to help the adults we serve live healthier, happier, more connected lives.
• Architect and manage enterprise identity platforms using Entra ID • Implement Conditional Access, Identity Protection, and PIM • Design SSO integrations (SAML/OAuth/OIDC) • Manage SCIM provisioning and RBAC models • Lead SharePoint architecture design (hub/spoke, taxonomy, governance) • Implement enterprise DMS solutions • Develop with SPFx and Power Platform • Manage migrations (file shares, Dropbox, legacy systems) • Enforce governance and compliance policies • Design and administer Power BI environments • Develop dashboards and reports • Build data models using DAX and Power Query • Integrate with data platforms (SQL, APIs, AWS/Azure) • Implement RLS and optimize performance • Implement DLP, sensitivity labels, and retention policies • Manage Microsoft Defender and Zero Trust controls • Support compliance frameworks (HIPAA, SOC2) • Develop automation using PowerShell and Graph API • Build workflows with Power Automate and Logic Apps • Integrate systems across enterprise platforms
Jira Administrator – Short Term Contract
NextLink LabsRight-sized technology solutions for real-world challenges.
• Audit the current Jira instance to identify over-customizations, structural problems, and reporting gaps • Redesign and reconfigure workflows, issue types, custom fields, and project schemes to restore simplicity and maintainability • Implement the agreed configuration directly in the Jira instance • Install, configure, and validate add-ons required for reporting, portfolio planning, and test management • Produce a clear configuration document covering workflows, issue hierarchy, field usage, and add-on setup • Validate that reporting and project status tracking are fully functional before the engagement closes
Jira Administrator – Short Term Contract
NextLink LabsRight-sized technology solutions for real-world challenges.
• Audit the current Jira instance to identify over-customizations, structural problems, and reporting gaps • Redesign and reconfigure workflows, issue types, custom fields, and project schemes to restore simplicity and maintainability • Implement the agreed configuration directly in the Jira instance • Install, configure, and validate add-ons required for reporting, portfolio planning, and test management • Produce a clear configuration document covering workflows, issue hierarchy, field usage, and add-on setup • Validate that reporting and project status tracking are fully functional before the engagement closes
Remote Scheduling & Coordination Specialist
Traveling with MchailaApplicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.
We are seeking a highly organized and detail-driven Remote Scheduling & Coordination Specialist to support client operations by managing scheduling workflows, coordinating service details, and ensuring a seamless, well-executed experience from start to finish. This fully remote role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes ownership of keeping processes running efficiently. You will play a key role in maintaining structure, accuracy, and clear communication across multiple moving parts. In this position, you will work directly with clients and internal systems to coordinate schedules, manage confirmations, and track ongoing requests. Your ability to stay organized, anticipate needs, and follow through on details will directly impact the overall client experience. Key Responsibilities - Manage and coordinate scheduling requests, calendars, and confirmations - Oversee workflow timelines to ensure tasks are completed accurately and on time - Communicate with clients to gather details, provide updates, and confirm information - Monitor and track requests, ensuring nothing is missed or delayed - Review all scheduling and booking details for accuracy and completeness - Maintain organized records within internal systems and digital platforms - Proactively identify gaps or delays and take action to keep processes moving What We're Looking For - Strong communication, organization, and time-management skills - Ability to manage multiple tasks and shifting priorities with confidence - Detail-oriented with strong follow-through and accountability - Comfortable using digital tools, scheduling platforms, and online systems - Self-motivated and able to work independently in a remote environment - Customer service, administrative, or coordination experience is a plus but not required Why This Role Stands Out - 100% remote flexibility - Structured onboarding and ongoing support - Clear systems and processes provided - Opportunity for long-term growth in a supportive, team-focused environment Location Requirement: Applicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.


