• Provide administrative support to facilitate the daily operations of the office and executive team. • Manage schedules, appointments, and meetings, ensuring proper organization and preparation. • Handle correspondence, including emails and communications with clients and stakeholders. • Assist in maintaining files, records, and databases, ensuring accuracy and confidentiality. • Perform data entry, reporting, and other clerical tasks as needed to support projects. • Collaborate with team members to improve office processes and enhance overall efficiency. • Conduct research and gather information to support decision-making for ongoing projects.

Position: Executive Assistant Location: Remote Employment Type: Full-Time About DermAesthetic Consulting Group DermAesthetic Consulting Group (DAC) is a national consulting firm specializing in the launch, growth, and optimization of medical spas, aesthetic practices, and wellness clinics. We partner with physicians, entrepreneurs, and clinical teams across the country to support business development, operational structure, hiring strategy, compliance readiness, and systems implementation from concept through expansion. Our work spans startup planning, construction coordination, CRM deployment, staffing infrastructure, workflow design, consultation systems, and pre-launch readiness timelines for clinics nationwide. To support our continued growth, we are seeking a highly organized, proactive Executive Assistant to support daily business operations and help coordinate multiple client projects across the organization. Role Overview The Executive Assistant provides high-level administrative, coordination, and project support to the CEO, COO and internal consulting team to help ensure smooth execution across multiple client engagements and company initiatives. This role supports scheduling, document preparation, hiring coordination, CRM onboarding preparation, compliance readiness tracking, and communication across vendors, partners, and clinic owners. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple moving pieces across several projects at once. This is not a traditional calendar-only Executive Assistant role — it supports operational coordination across consulting projects nationwide. Executive & Administrative Support Manage and coordinate complex calendars, meetings, and scheduling across multiple time zones Prepare meeting agendas, summaries, and follow-up action tracking Assist with preparation and formatting of consulting documents, scopes of work, proposals, and training materials Support business filings including LLC formations, DBA registrations, and administrative documentation across multiple states Track internal and client project timelines and ensure follow-ups are completed Assist with coordination of internal meetings and client strategy sessions Provide general administrative support as needed to the CEO and consulting team Client Project Coordination Support Assist with coordination across multiple consulting projects simultaneously Support communication between clinic owners, vendors, contractors, and consulting partners Help track client launch timelines including: website readiness CRM onboarding preparation marketing sequencing staff hiring progress training scheduling Coordinate follow-up items after consulting meetings to ensure next steps stay on track Assist with preparation of client-facing materials and onboarding documentation Hiring & Recruiting Coordination Assist with coordination of hiring workflows across client practices nationwide Support: job description formatting candidate scheduling interview coordination offer letter preparation follow-up communication Track hiring progress across multiple roles including clinic managers, injectors, aestheticians, patient coordinators, and marketing staff CRM & Onboarding Workflow Support Support onboarding coordination for DAC’s Business Builder CRM platform Assist with: client intake tracking kickoff scheduling form collection coordination workflow readiness preparation calendar setup support Ensure required onboarding items are collected prior to kickoff meetings Track CRM readiness timelines alongside client launch schedules Communication & Coordination Maintain professional communication across: clinic owners providers vendors contractors marketing teams internal consulting staff Assist with coordinating updates between stakeholders Help ensure project details and timelines remain organized and documented Workflow & Process Support Assist with organizing internal workflows supporting consulting delivery Support documentation tracking across multiple projects Maintain structured project checklists and readiness trackers Help improve internal organization of shared documents and implementation timelines Qualifications & Skills ✔ Strong organizational and multitasking skills ✔ Experience supporting executives or consulting teams preferred ✔ Comfortable coordinating multiple projects simultaneously ✔ Excellent written communication and document formatting skills ✔ Familiarity with Google Workspace, Zoom, and CRM tools preferred ✔ Experience supporting hiring coordination workflows preferred ✔ Detail-oriented with strong follow-through ✔ Ability to work independently in a fast-paced environment Why Join DermAesthetic Consulting Group? Work directly alongside a nationally recognized consulting team in the aesthetics industry Gain exposure to medical spa startups and clinic growth strategy across the country Support the launch of luxury aesthetic and wellness clinics nationwide Be part of a fast-growing consulting firm helping shape the future of aesthetic medicine businesses Grow your experience in business operations, consulting coordination, and project workflow support

• Serve as the primary point of contact and administrative partner to the Chief Sales Officer, managing day-to-day priorities and ensuring the CSO is prepared, informed, and organized at all times • Manage complex calendaring, travel coordination, and scheduling across internal and external stakeholders • Anticipate the needs of the CSO and proactively address competing priorities with a solutions-oriented mindset • Draft, edit, and manage internal and external communications on behalf of the CSO, maintaining professionalism and confidentiality at all times • Act as a coordination hub between the CSO, senior sales leadership, internal departments, and external partners • Ensure timely responses to inquiries and follow-ups from across the organization • Prepare agendas, presentation decks, and supporting materials for leadership meetings, business reviews, and executive sessions • Capture meeting notes, track action items, and ensure follow-through across the sales leadership team • Support planning and logistics for sales team meetings, offsites, and strategy sessions • Compile and maintain sales reports, dashboards, and performance presentations for use in leadership and executive meetings • Assist the CSO in preparing materials for business reviews, board updates, and strategic planning sessions • Maintain accurate records and documentation within CRM and internal systems, ensuring data integrity and accessibility • Assist with managing inbound requests to the CSO's office and coordinate follow-ups with the appropriate sales team members • Support preparation of proposals, sales presentations, and client-facing documentation as needed • Help track key sales initiatives, deadlines, and deliverables across the broader sales organization • Manage special projects and cross-functional initiatives on behalf of the CSO • Track project timelines, coordinate deliverables, and ensure alignment across sales, marketing, finance, and operations teams • Conduct research and compile information to support business planning and strategic initiatives

Role Description Are you a highly organised, self-directed creative operator with a passion for getting things done? We’re looking for a Creative Operations Coordinator to work directly alongside our Director of Creative (DOC), based in Boston, MA. This role is the operational backbone of our creative team – keeping everything accurate, structured, and moving without being asked twice. You will need to be located within the Pacific Time Zone and available during overlapping US business hours to ensure seamless day-to-day collaboration. You are a tenacious, resourceful operator who thrives on making everything work. You don’t wait to be asked – you anticipate, action, and follow through. You’re comfortable working across creative and technical environments and find real satisfaction in being the person who keeps the wheels turning. Responsibilities - Subtitle proofreading – Review and approve subtitles on every ad before distribution. Zero errors, every time. - Creative spreadsheet management – Maintain an accurate log of all ads including naming, client, format, and status. Updated proactively, not on request. - Meta Ads upload management – Upload ads with correct naming conventions and campaign structure. Done right, first time, every time. - Basecamp administration – Review all tasks daily, update statuses, flag blockers, and keep the board current – without being asked. - Competitor and audience research – Deliver clean, actionable briefs covering competitor creative, audience insights, and hook references. - Asset and file management – Name files correctly, store them in the right folders, and keep everything findable at all times. - Planning and check-ins – Maintain a regular rhythm of weekly planning sessions, daily awareness of priorities, and active participation in team calls. - Creative support – Assist with simple ad variations, resizes, and thumbnails as required. (Desired but not mandatory.) - Deadline and launch reminders – Set reminders and proactively follow up with the DOC on upcoming launches and deadlines. - Lead generation support – Assist with lead generation tasks as directed. - Creative performance analysis – Evaluate what is working and what is not across existing creative assets, and provide informed recommendations on what to retain or retire. Requirements - Located within the Pacific Time Zone and available during overlapping US business hours. - Background in creative marketing, particularly with Meta Ads and Google Ads experience. - Meticulous attention to detail and strong organisational skills. - Clear, confident communicator – able to work autonomously and as part of a team. - Proficient with Google Workspace programs and intermediate spreadsheet skills. - Quick to learn new platforms such as Basecamp, Notion, Canva, Motion, and others. - Self-motivated, positive, and proactive – takes initiative without being asked. - Experience with creative strategy analysis and performance evaluation is highly valued. Apply Now If you are a self-motivated individual with a positive, can-do attitude, great initiative, and exceptional attention to detail – we’d love to hear from you. Apply now and tell us why you’re the right fit for this role. Company Description Join our team at Sensic Digital and embark on a journey of growth, strategy and innovation. - Sensic Digital is a full-stack eCommerce performance agency built for brands ready to scale. - We combine sharp strategy with standout creative to help businesses grow faster, convert better, and generate more from every marketing dollar. - Certified partners of Google, Meta, Klaviyo and Shopify. Better tools, smarter strategies, stronger results.