• Lead strategic event sourcing and negotiations with hotels and suppliers to secure optimal pricing, contract terms, and value-added opportunities that align with client goals and program success • Own the end-to-end sourcing process, including gathering program requirements, developing and issuing RFPs, evaluating proposals, and securing room blocks, logistics, and key services • Negotiate, review, and finalize supplier contracts, ensuring all terms—including attrition, cancellation, and program-specific provisions—are accurate, compliant, and protective of client interests • Manage program timelines and supplier milestones, tracking option dates, coordinating with internal teams and suppliers, and ensuring all contracts and documentation are completed accurately and on time • Provide financial oversight and forecasting, including advising on deposit requirements, maintaining accurate budgets and cost savings projections, and ensuring systems reflect current program data • Maintain accurate program records and documentation, ensuring all tentative, confirmed, and canceled programs are tracked in alignment with Maritz and client standards • Build strong partnerships with clients, suppliers, and internal teams, maintaining proactive communication to ensure alignment, manage expectations, and deliver exceptional client experiences • Support complex and high-priority program needs, including VIP requests and unique client requirements, while ensuring smooth transition and handoff to execution teams • Contribute to a high-performing team culture, sharing insights, supporting peers, and identifying opportunities to improve efficiency, strengthen supplier partnerships, and drive program value

• Provide essential administrative and operational support to ensure the smooth execution of ACF’s Request for Proposals (RFP) process • Assist Project Leads in preparing and formatting RFP documents using approved templates • Ensure RFPs are circulated internally for feedback and approvals before issuance • Coordinate with the Strategic Partnerships & Communications team to apply branding and marking guidelines • Support the setup of RFPs on the Giving Data system, including uploading documents, applicant details, and submission links • Manage communication channels for applicant queries, ensuring responses are documented and shared transparently • Maintain FAQ documents, addenda, and briefing session records on ACF platforms • Schedule and coordinate briefing sessions, ensuring use of approved ACF presentation templates • Provide logistical and administrative support to the Bid Evaluation Committee (BEC), including scheduling meetings, preparing scoring sheets, and consolidating evaluation notes • Track conflict-of-interest declarations and maintain records for audit purposes • Assist in compiling consolidated scoring sheets and recommendation reports • Maintain accurate procurement records, including bid submissions, evaluation reports, contracts, in line with the 5-year retention requirement • Ensure all procurement files are securely archived and accessible for audit • Assist the Grants Team in preparing draft agreements, coordinating inputs from Project Leads and Monitoring & Evaluation staff • Upload signed agreements and reports onto Giving Data and SharePoint • Track reporting deadlines and send reminders to grantees/consultants using approved templates • Support close-out processes by compiling final reports and drafting close-out letters for review.

• Assist Project Leads in preparing and formatting RFP documents using approved templates. • Ensure RFPs are circulated internally for feedback and approvals before issuance. • Coordinate with the Strategic Partnerships & Communications team to apply branding and marking guidelines. • Support the setup of RFPs on the Giving Data system, including uploading documents, applicant details, and submission links. • Develop and manage the annual organisational procurement plan, aligned with project specific plans and timelines. • Lead RFQ, RFP, and tender processes for ACF and Fiscal Hosting partners. • Support Project Leads to select the most appropriate Procurement method in alignment with ACF Policy. • Reviewing ToRs and RFPs for policy, SOP and branding alignment. • Manage the setup of RFPs on the Giving Data Grant Management system. • Advertising bids and managing bidder inquiries. • Consolidating and screening all submissions. • Creating custom evaluation score sheets with the Bid Evaluation Committee. • Coordinating and chairing evaluation panel meetings. • Preparing pricing analyses and bid evaluation reports. • Communicating outcomes to bidders. • Maintaining accurate and complete procurement records. • Ensure adherence to ACF Conflict of Interest Policy. • Support due diligence processes and prepare contract information for legal review. • Oversee preparation and review of procurement documents and purchase orders. • Ensure all procurement activities comply with ACF and donor policies. • Ensure all procurements remain within approved budgets. • Identify and recommend cost saving opportunities. • Ensure adherence to procurement policies, legal requirements, and donor frameworks. • Support internal and external procurement audits. • Facilitate the formation and functioning of the Bid Evaluation Committee (BEC). • Ensure eligibility screening, technical and financial evaluation, and due diligence reviews are conducted in line with SOP criteria. • Consolidate scoring sheets, evaluation notes, and recommendations for Bid Selection Meetings. • Maintain accurate and audit ready documentation. • Build and maintain strong relationships with internal teams, suppliers, and external partners. • Serve as a central point of contact for applicant queries, ensuring transparent and documented communication. • Coordinate briefing sessions and publish FAQs or addenda to clarify requirements. • Maintain ethical conduct by adhering to the RFP Code of Conduct. • Supervise the Procurement Administrator that assists the Grants Team in preparing draft agreements, support the coordinating of inputs from Project Leads and Monitoring & Evaluation staff. • Oversee the tracking of reporting deadlines and send reminders to grantees/consultants using approved templates. • Oversee the close-out processes by compiling final reports and drafting close-out letters for review.

Role Description This position is part of the procurement work unit which is responsible for all aspects of procurement including solicitations, contracting, formal agreements and vendor agreements for the department. The position supports all of DNR’s divisions, and is involved in purchasing a diverse range of services, construction, goods and IT systems. - Solicit commodities, Services, Construction and Professional Services: - Review purchase requests for various factors, including completeness, if requisite pre-reviews and pre-approvals are necessary and have been obtained, fair and reasonable pricing, compliance with required rules and policies, and urgency. - Determine the most effective method of procurement that will provide the requested commodities/services/construction when needed, while maximizing competition and complying with relevant laws and rules. - Formulate, solicit, analyze, evaluate and award solicitations, which includes developing and/or reviewing the proper specifications with applicable terms and conditions and sending to the appropriate vendors to obtain maximum competitions. - Convene and direct pre-bid meetings between users and bidders when required. - Coordinate vendor questions, provide answers and clarifications to solicitation requirements. - Lead teams of program and subject matter experts and guide individual teams through the evaluation of multiple proposals, including interaction with vendors to ensure that proposals are fully understood. - Award solicitations in compliance with procurement rules and regulations to the lowest responsible bidder or best value proposal based on the recommendation of an evaluation team. - Announce the ranked order of qualified professional services consultants resulting from a Request for Qualifications issued under Colorado Statutes. - Review and Approve Purchase Orders: - Review purchase orders and small dollar grant awards submitted by procurement liaisons within the DNR divisions, evaluating purchase order requests for compliance with required pre-reviews and pre-approvals, procurement and fiscal code, rules, as well as federal, statewide and department policies and guidelines. - Make determinations if the purchase order is in compliance and meets fair and reasonable pricing requirements. - Work with division procurement liaisons in order to bring deficient purchase order requests into compliance. - Process Improvement & Training Resource Development: - Recognize and characterize patterns of rework, process anomalies or lack of expertise in individual division staff. - Devise strategies for improvement to processes, training, online resources, etc. - Finalizing process improvements may include gathering input from division staff, peers or researching best practices. - Assist DNR Procurement Unit in updating, modernizing, and improving our internal processes to be a more efficient asset to meet division needs. - Reference and Outreach to Division Staff: - Provide guidance and counsel to employees throughout the Department’s divisions, particularly procurement liaisons, contract administrators and program/project managers, by analyzing problems, interpreting laws and statutes, researching best practices and seeking information from the State Controller’s Office, Attorney General’s Office and State Purchasing Office. - Train department staff on procurement rules and regulations and processes. - Assist agencies in setting up efficient procedures for processing purchases, managing purchasing needs, and monitoring vendor performance. - Work with division procurement liaisons and program managers to gain understanding and support of accountability and responsibility, even when there are unique problems and/or circumstances. - May conduct audits of discretionary purchases, contract monitoring and other division procurement activities. - Other Duties Assigned. Qualifications - Six (6) years of professional experience in procurement, purchasing, contract writing. - Specific experience working with program managers in developing and drafting contracts and/or written documents of comparable complexity/technicality, overseeing the contract approval process, and/or related activities or specialized experience in the subject area of the work assigned to the position. - OR Education from an accredited college or university in Business Administration, Contract Management, Procurement, Economics, Law, Supply Chains, Purchasing, Accounting and Finance, Public Administration, Business Law, Political Science, Government or in a field of study directly related to the assignment and professional experience in procurement, purchasing, contract writing. Requirements - A combination of work experience in an occupational field/specialized area directly related to the job assignment, which provided the same, kind, amount and level of knowledge acquired in the required education may be substituted on a year-for-year basis for the bachelor's degree. - A master's or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor's degree and experience. - Additional satisfactory completion of course work from an accredited, non-correspondence college or university in Business Administration, Contract Management, Procurement, Paralegal Studies, Project Management, Government, Political Science, Economics, Law or other field related to the assignment may be substituted on a year-for-year basis for the required general experience. - A Juris Doctor (JD) degree will substitute for the education and experience requirement. Benefits - Medical and Dental plans - Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans - Paid life insurance - Short- and long-term disability coverage - Employee Wellness programs - Flexible Spending Accounts - Health Savings Accounts - 11 paid holidays per year plus generous vacation and sick leave - Flexible work schedule options and remote-work options - Career advancement opportunities throughout the State system - Some positions may qualify for the Public Service Loan Forgiveness Program.