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Operations Coordinator

OperationsOperationsFull TimeRemoteMid LevelTeam 1,001-5,000Since 2018H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

84 days ago

Salary

$64K - $104K / year

Seniority

Mid Level

2 yrs expEnglishAssembly

Job Description

Operations Coordinator

Quince

• Track, trace, and manage large parcel shipments from origin to in-home delivery • Coordinate and monitor delivery appointment optionality and success rate • Ensure real-time status updates across all systems throughout the delivery lifecycle • Act as an escalation point for service failures and delivery exceptions • Proactively identify at-risk deliveries and work with carriers to prevent service failures • Manage and enforce vendor, shipper, and carrier SOP compliance. • Maintain daily communication with third party large parcel carrier network • Ensure carriers meet service level expectations including pickup capacity and execution, speed to customer, In-Home Delivery Experience, Exception Management (ie. Lost in Transit, Damage) • Monitor carrier scorecards, including on-time performance, damage rates, and customer satisfaction • Support capacity planning for peak periods • Partner with customer support teams to provide delivery updates and resolve escalations • Coordinate delivery changes such as address updates, cancellations, and special requests • Ensure a smooth handoff between vendor, linehaul, cross-dock, and final mile carriers • Act as operational escalation point for customer inquiries • Maintain accurate shipment data and milestone tracking • Respond promptly to internal and external communications • Escalate system issues, process gaps, or service risks that could impact delivery performance • Provide weekend or after-hours monitoring when needed • Audit delivery invoices including accessorials • File and manage damage and service failure claims with carriers • Track root causes of damages and missed deliveries to support continuous improvement • Maintain accurate documentation of delivery outcomes, photos, and customer sign-offs • Manage delivery exceptions including Damages, Refusals, Access limitations (stairs, tight spaces, no elevator), Weather or delay disruptions • Coordinate redelivery, return to sender, or replacement shipments when necessary

Job Requirements

  • 2+ years of logistics experience, preferably in final mile, large parcel, furniture, appliance, or white glove delivery operations
  • Strong written and verbal communication skills
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Excellent problem-solving and critical-thinking abilities
  • Strong attention to detail and organizational skills
  • Ability to work cross-functionally with internal teams and external partners
  • Customer-focused mindset with the ability to handle escalations professionally
  • Proficiency in G-suite, Looker Studio and general logistics or operations systems
  • Experience with large parcel, furniture, appliance, or oversized product delivery (preferred)
  • Familiarity with appointment-based delivery scheduling and routing (preferred)
  • Understanding of accessorial services (stairs, long carry, assembly, debris removal) (preferred)
  • Knowledge of damage prevention practices and in-home delivery handling standards (preferred).

Benefits

  • All posted ranges are reflective of base salary and may vary depending upon experience level and location.
  • Bonus and equity may also be provided for eligible roles.

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