Administrative Associate Location: Hybrid in Palo Alto United States Job Description: Administrative Associate 1480297 - Hourly pay: $35/hr - Worksite: Leading university (Stanford, CA 94305 - Hybrid, Must be onsite 3 days a week) - W2 Employment, Retirement Savings Program, PSL - 20 hours/week, 6 Month Assignment A leading university seeks an Administrative Associate. The successful candidate will Administrative Associate Responsibilities: - Provide support for calendaring and scheduling meetings. - Perform financial transactions and book travel. Administrative Associate Qualifications: - 3+ years of office experience, preferably long-term. - Oracle Financials experience is preferred. Shift: - 20 hours per week. - The schedule will be set between Monday and Friday, within the hours of 8:00 AM to 6:00 PM.

• To provide administrative support including preparing correspondence and reports, filing and other general office support activities. • Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc. • Provides back-up telephone support. • Processes invoices and billings; maintains records. • Maintains unit attendance records; library and/or manuals. • Records meeting minutes. • Makes travel arrangements. • Maintains adequate supply inventory; orders supplies as needed.

Role Description Le service financier (12 agents actuellement) se renforce et recrute un(e) gestionnaire pour assurer la gestion administrative et financière des contrats d'apprentissage, en lien avec les financeurs (OPCO : Opérateurs de Compétences), entreprises et les différents acteurs internes et externes, afin de garantir la conformité des dossiers et la fluidité des encaissements. Le/la futur(e) gestionnaire bénéficiera d’une formation interne aux outils de gestion (plateformes OPCO, logiciels métiers), ainsi que d’un accompagnement personnalisé pour faciliter sa prise de poste et s’approprier la règlementation en vigueur. Activités principales : - Gestion financière et facturation : - Établir la facturation des coûts pédagogiques et des frais annexes via le logiciel de gestion. - Transmettre les documents aux financeurs (OPCO, entreprises). - Générer les certificats de réalisation destinés aux partenaires. - Suivi des paiements : Enregistrer les éléments liés à la facturation et aux règlements dans les tableaux de suivi financiers. - Effectuer les relances pour le recouvrement des factures impayées via les portails financeurs. - Gérer les échéanciers de facturation dans le respect des délais imposés par les financeurs. - Suivi et communication avec les partenaires : - Assurer le suivi des dossiers avec les UFA (Unité de Formation par Apprentissage), OPCO et autres financeurs. - Relancer les partenaires pour la mise à jour et la conformité des informations. - Gérer les accords de prise en charge reçus (courriers, plateformes OPCO). - Générer les factures correspondantes aux prises en charge validées. - Gestion des anomalies et litiges : - Suivre les dossiers en anomalie et résoudre les litiges administratifs ou financiers. - Mettre à jour les dossiers sur les plateformes OPCO afin d’assurer leur conformité. Cette liste n’étant pas exhaustive, d’autres missions particulières définies par la direction ou le responsable hiérarchique pourront être confiées au titulaire du poste. Qualifications - Utilisation avancée des outils bureautiques (Microsoft Office). - Aisance relationnelle et bonnes capacités de communication orale et écrite. - Connaissances en comptabilité. Requirements - Sens du service public. - Autonomie. - Esprit d’équipe. - Organisation, gestion des priorités et respect des délais. - Rigueur administrative et sens du détail. Benefits - Formation interne aux outils de gestion. - Accompagnement personnalisé pour faciliter la prise de poste. Company Description Localisation : 2 R. Adolphe Seyboth 67000 Strasbourg. Documents à transmettre : Pour postuler à cette offre, l'envoi du CV est obligatoire.

Brick and Mortar Masonry LLC is a well-established company specializing in high-quality brick, block, and stone masonry services tailored to meet all your construction needs. With years of expertise in the construction industry, our company prides itself on delivering durable and aesthetically appealing masonry solutions to both residential and commercial clients. We are currently seeking a dedicated Administrative Support Specialist to join our team and support our daily operations. This role is essential in ensuring the smooth administrative functioning of our company, supporting project management, client communications, and overall organizational efficiency. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a dynamic construction environment. You'll work closely with the management team to coordinate schedules, handle client inquiries, manage documentation, and assist with various administrative tasks necessary for the success of our projects. At Brick and Mortar Masonry LLC, we value professionalism, reliability, and teamwork. If you are motivated to contribute to a growing company and have a passion for supporting construction operations, we encourage you to apply to join our team. Our commitment to quality and customer satisfaction makes us a leader in the masonry industry, and you can play a key role in maintaining our standards through this vital support position. Responsibilities - Provide administrative support to the management and project teams. - Manage incoming calls, emails, and client inquiries professionally and promptly. - Coordinate schedules, appointments, and meetings for management and project staff. - Prepare, organize, and maintain project documentation and company records. - Assist with billing, invoicing, and tracking of project budgets in collaboration with accounting. - Support the preparation of proposals, contracts, and other company correspondence. - Maintain inventory records for office and project supplies, ensuring timely restocking. - Assist in organizing company events, team meetings, and training sessions. - Ensure compliance with company policies and assist in safety documentation management.