Role Description The Associate Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. - Managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. - Requirement for onsite events to travel domestically or abroad as required. Your Contributions - Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity. - Financial management, including: - Budget development and management. - Expense management and invoice processing. - Timely post-meeting reconciliation and final financial reporting. - Sourcing, negotiating and managing site selections, contract management for venues and suppliers. - Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management. - Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.). - Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders. - Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed. - Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events. - Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements. - Track time spent to projects to accurately reflect the work being done. - Co-plan with colleagues and the client on larger scale programs; strong team player. - Share knowledge of best practices, new suppliers, services and venues. Qualifications - 2-4+ years’ event management experience, preferably in a corporate or financial environment. - Proficient with Microsoft Office applications such as PowerPoint and Excel. - Motivated, self-starter, ability to work independently and project plan; ability to think innovatively. - Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines. - Virtual event experience preferred – Webex and Zoom experience a plus. - Leadership/influencing/negotiation and decision-making skills. - Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions. - Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles. - Strong client management skills. - Strong oral and written communication skills. - Ambitious, proactive and highly organized. - Willing to travel to various locations for site-visits and on-site management of events. - Experience working with large and complex databases preferred, Cvent experience preferred. - Knowledge of venues and suppliers in key US cities. Benefits - Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA). - 401 (k). - Five Flexible Spending Accounts Options. - Generous Paid Time Off Allowance. - Employee Assistance Program (EAP). - Life, Disability & Pet Coverages. - Wellness Stipend. - Mobile Phone Allowance. - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more. - Aura Identity Theft Protection. - Discretionary Bonus Structure. - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. Company Description FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. - Managing over 37,000 events & projects annually across 110 countries. - Serving 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. - Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Step into a career where every itinerary is a love story. From candlelit terraces in Florence to seaside villas in Santorini or river cruises through Europe's most enchanting cities — you'll design journeys that couples will treasure forever. About the Role: Affinity Travels is looking for a Remote Boutique Travel Advisor to craft high‑touch romantic escapes and destination wedding experiences for clients who value culture, intimacy, and refined living. Your Signature Contribution: - Design tailor‑made honeymoons, anniversaries, and wedding journeys. - Arrange luxury cruises, private tours, and one‑of‑a‑kind romantic experiences. - Provide concierge‑level service with warmth, precision, and creativity. - Keep ahead of trends in romance travel, lifestyle, and hospitality. What You'll Gain: - Remote flexibility with hours that fit your life. - Attractive commissions plus exclusive travel benefits. - Access to premium planning tools and a supportive, design‑driven team. - Comprehensive training and opportunities for personal growth. Who You Are: - Elegant, intuitive, and detail‑focused. - Experienced in hospitality or simply passionate about luxury travel (no prior experience required). - Fluent in English or Spanish, with a gift for storytelling and romance. About Us: Affinity Travels is a boutique travel atelier dedicated to creating journeys that celebrate love, connection, and elevated living. We don't just organize trips — we design memories that last a lifetime. Don't wait: Couples everywhere are searching for experts who can transform their dreams into unforgettable escapes. Don't let this chance pass by - apply now!

• Coordinate travel arrangements for sports teams and event attendees, including booking transportation, accommodations, and event tickets. • Assist in planning and organizing sports events, ensuring all logistics are handled efficiently. • Communicate with clients to determine travel and event preferences, providing personalized recommendations. • Work with vendors, venues, and service providers to secure the best deals and ensure smooth event execution. • Handle administrative tasks related to bookings, confirmations, payments, and follow-ups. • Provide excellent customer service, addressing inquiries and resolving issues promptly to ensure a positive experience for clients.

• Oversee full event registration lifecycle, including building registration pages and event apps, regular reporting, onsite check-in, and after-action reports and analysis. • Set up and manage attendee customer service channels (email and phone). • Support vendor coordination, including RFPs for registration and onsite materials. • Collect and track all revenue, including online payments and mailed checks; reconcile with registration vendor and in-house accounting department. • Provide onsite support during events and train and manage on-site registration staff. • Draft communications for attendees and events, including emails, registration website pages, and social media content. • Coordinate with in-house creative team to develop assets for registration site and event app. • Create attendee surveys and report event metrics with attendee feedback to inform future planning and continuous improvements. • Oversee hotel logistics including catering, hotel room blocks, contract concessions, and VIP arrangements. • Support main stage and breakout session logistics, including audiovisual coordination, room sets, run of show management, and rehearsals. • Develop and manage Requests for Proposals (RFPs) to secure vendors and services. • Manage third-party vendors providing services for promotional items, temporary staff, security, catering, audiovisual, and signage. • Collaborate with the General Service Contractor to manage signage, branding, shipping, exhibit booth assignments, exhibitor tracking, exhibitor kits, and onsite setup. • Work with in-house creative team on branding and event materials. • Create seating charts for large events up to 2,000 people. • Provide on-site support for client and participants at events and in the exhibit hall. • Process vendor payments and track expenses against event budget. • Assist with post-event reporting, budget reconciliation, and analysis of event outcomes to inform future planning. • Deliver high-quality client service by building and maintaining strong relationships with clients, stakeholders, and internal teams. • Maintain accurate and up-to-date project documentation, timelines, templates, and workbooks for assigned events and registration tasks. • Actively participate in all client meetings and record meeting minutes required for government records. • Support the implementation and refinement of departmental processes and lead continuous improvement within their area of focus.