Maintenance Coordinator (Remote)

Location

United States

Posted

77 days ago

Salary

$45K - $50K / year

Seniority

Mid Level

No structured requirement data.

Job Description

Maintenance Coordinator (Remote)

F45 Training - AWG

Benefits: - Remote (USA) - Dental insurance - Employee discounts - Health insurance - Opportunity for advancement - Paid time off Apex Wellness Group - is hiring a Maintenance Coordinator (Remote) to manage day-to-day facility maintenance across multiple fitness studio locations. This role is responsible for handling maintenance requests, coordinating vendors, scheduling service visits, tracking job completion, and ensuring studios remain operational and well maintained. The Maintenance Coordinator will work directly with studio teams, external service providers, and internal leadership to resolve maintenance issues quickly and efficiently. The position requires strong organization, clear communication, and the ability to manage multiple maintenance requests at the same time in a fast-paced environment. This role involves responding to urgent facility issues and coordinating service solutions across studio locations operating in different U.S. time zones. The Maintenance Coordinator must be comfortable prioritizing time-sensitive requests, adjusting schedules when needed, and ensuring maintenance matters are addressed quickly to minimize disruption to studio operations. Key Responsibilities - Build and scale the maintenance function by developing and maintaining vendor lists for existing and new studio locations - Respond quickly to maintenance requests across all studios and prioritize urgent issues - Assess problems and source qualified vendors using approved lists or platforms such as Thumbtack and Google - Communicate clearly with vendors, providing issue details, photos/videos, studio addresses, and access instructions - Coordinate scheduling between vendors and studio teams to ensure smooth service visits - Track job progress and approve or escalate completed work based on quality and scope - Maintain documentation of completed services, including before-and-after photos or videos - Review and submit vendor invoices for accuracy and timely processing - Order and approve maintenance equipment and replacement parts through approved and cost-effective vendors - Manage and approve studio supply orders (including Amazon), ensuring adherence to Apex-approved item lists, vendor standards, and maintenance budget guidelines - Manage studio lockbox access and coordinate deliveries to ensure secure vendor and courier entry Qualifications - Strong organizational and communication skills with the ability to manage multiple maintenance requests at once - Ability to prioritize urgent issues and coordinate solutions across different U.S. time zones - Experience coordinating vendors, contractors, or service providers - Basic understanding of facility maintenance, repair processes, or commercial equipment - Comfortable sourcing vendors, comparing quotes, and helping control maintenance costs - Proficiency with spreadsheets, email, and communication platforms - Detail-oriented with strong ownership and follow-through - Experience supporting multi-location operations, fitness, retail, hospitality, or property management environments preferred Success in This Role Looks Like: - Maintenance issues are acknowledged quickly and resolved with minimal disruption to studio operations - Vendors are coordinated efficiently, with jobs completed on time and to Apex quality standards - Studio teams feel supported through clear communication and reliable follow-through - Documentation, invoices, and ordering are handled accurately with strong cost control awareness - Maintenance priorities across multiple studio locations and U.S. time zones are managed confidently - The role is continuously improved by building stronger vendor networks, refining processes, and developing scalable maintenance systems Benefits - Complimentary membership at Apex Wellness Group studio locations (F45 Training and FS8 Pilates) - Health insurance benefits - Remote work environment - Opportunity to work with a fast-growing multi-unit fitness and wellness company www.apexwellness.group

Related Job Pages

More Client Services Representative Jobs

Gallagher logo

Client Service Manager

Gallagher

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on protected characteristics by applicable federal, state, or local laws.

OtherRemoteTeam 5,001-10,000

Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview At Gallagher, we’re looking for a Client Service Manager to join our Commercial team. In this role, you’ll work closely with clients and colleagues to provide exceptional service and deliver tailored insurance solutions. You’ll help build strong relationships, solve challenges, and ensure every interaction both internally and externally adds value. This is your opportunity to grow your career while making a meaningful impact. How you'll make an impact You’ll play a key role in supporting and leading efforts to deliver high-quality solutions to our clients. From managing renewals to mentoring team members, you’ll help ensure client needs are met and compliance standards are upheld. Here’s what you’ll do: - Manage the renewal process by gathering client information, analyzing their needs, and helping deliver timely, tailored solutions. - Identify gaps in coverage, review claims, secure existing business, and drive the sale of additional services and lines of coverage. - Build and maintain strong relationships with clients and carrier partners through timely responses and strong customer service, ensuring trust and satisfaction. - Help your team address client risk management needs through consultative conversations and personalized strategies. - Mentor team members by delegating tasks, providing transparent feedback, encouraging continuous learning, and fostering professional growth. - Conduct regular audits to ensure compliance with regulations and maintain high service standards. - Maintain accurate and up-to-date client and policy data using Gallagher’s systems. - Use Gallagher’s technology to enhance productivity, streamline processes, and deliver quality results. - Manage multiple priorities effectively, ensuring all tasks are completed on time and meet client expectations. About You Here’s what you’ll bring to the role: - Bachelor's degree with a minimum of 3+ years Client service and/or claims management experience - OR- - High School degree/GED with a minimum 8+ years client service and/or claims management experience. - A Property and Casualty Insurance License. - Proficiency in Microsoft Office. - A desire to build relationships and deliver results. - Adaptability and resilience in managing shifting priorities. - A collaborative mindset to work with teams across Gallagher. Other Requirments: - - - Position is fully remote however, candidate must be located within regional footprint - MS, LA, GA, AL - Willingness to travel onsite for onboarding and a mnimum of once a quarter for client visits #LI-KE4 #LI-REMOTE Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: - Medical/dental/vision plans, which start from day one! - Life and accident insurance - 401(K) and Roth options - Tax-advantaged accounts (HSA, FSA) - Educational expense reimbursement - Paid parental leave Other benefits include: - Digital mental health services (Talkspace) - Flexible work hours (availability varies by office and job function) - Training programs - Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing - Charitable matching gift program - And more... **The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

United States
Job Closed

Join VitalCaring – Where Your Passion Changes Lives! Are you looking for a career where compassion meets purpose? At VitalCaring, we’re more than a home health and hospice provider—we’re a family that supports, inspires, and uplifts both our patients and our team members. Who We Are Founded in 2021, VitalCaring has grown into a leading provider of home health and hospice services, with over 100 locations across the country. We are committed to fostering a culture of support, growth, and excellence for our team that is the backbone of how we ensure we deliver exceptional patient care. Why Choose VitalCaring? Work That Fits Your Life – Discover the ideal balance of purpose and flexibility. As a full-time salaried clinician, you’ll enjoy the stability of a consistent role with the freedom to manage personal commitments throughout your day. Our field team thrives in an environment that empowers them to make a real impact—while still having the time and space to prioritize what matters most at home. With a generous 6 weeks of paid time off each year, you’ll have the opportunity to recharge, reconnect, and return ready to do your best work. Make a Meaningful Impact – Help patients and families navigate their healthcare journey with compassion and dignity. Thrive in a Supportive Team – Work with a team who genuinely care and invest in your success. Grow Your Career – Take advantage of advanced training, mentorship, and career development opportunities. Competitive Pay & Benefits – Receive a rewarding compensation package that recognizes your dedication and expertise. Our benefits are designed to empower you with the resources, flexibility, and security needed to thrive both professionally and personally. Hours: 9 am – 6pm CST Monday - Friday with participation in Weekend On Call Rotation (1 weekend every 4 months), 1 Holiday Hours: 8 am to 5 pm CST Monday - Friday with participation in Weekend On Call Rotation (1 weekend every 4 months), 1 Holiday Hours: 10-am to 7 pm CST Monday - Friday with participation in Weekend On Call Rotation (1 weekend every 4 months), 1 Holiday Hours: 9 am – 6pm CST Tuesday through Saturday with participation in Weekend On Call Rotation (1 weekend every 4 months), 1 Holiday Health & Wellness Medical, Dental & Vision Pharmacy Benefits Virtual & Mental Health Support Flexible Spending Accounts (FSAs) & Health Savings Account (HSA) Supplemental Health & Life Insurance Financial & Legal 401(k) with Company Match Employee Referral Program Prepaid Legal Plans Identity Theft Protection Work-Life Balance & Perks Paid Time Off Pet Insurance Tuition & Continuing Education Reimbursement This is a remote position eligible to those who reside in Alabama, Mississippi, Texas, Louisiana, Oklahoma, Kansas, Missouri, Arizona or Florida As the Home Health Intake Coordinator, you will: - Receive and appropriately enter/document new referrals in a timely manner. - Complete workflow tasks and other assignments to the IC Responsible Position in the Agency’s electronic medical record. - Participate in coordinating care with nurses, social workers, chaplains, patients, and caregivers. - Provide effective communication to patients, staff members, other health care professionals and referral sources. - Respond to Agency and patient needs in a professional and creative manner. - Promote the Agency philosophy and administrative policies to ensure quality of care. Skills for Success - Thrive on engaging and working alongside others to achieve team results - Demonstrate strong written and oral communication skills - Excellent interpersonal and communication skills - Self-motivated team player who can establish and maintain effective working relationships Compensation/Earning Potential We offer team members the opportunity to build a positive future and to find the best and last job they will ever have. Our package includes: - Competitive salary - Comprehensive health, dental, and disability benefits - 401(k) program with company match - Generous paid time off Experience to Deliver on Our Mission - Graduate of an accredited school of Vocational/Practical nursing preferred. If non-clinical, must have high school diploma or equivalent - One year experience as a Licensed Vocational/Practical Nurse, homecare experience preferred - Current driver’s license Come home to VitalCaring where you will find your passion, find your people, and find yourself again. Together we can transform lives and foster hope through genuine caring. Explore your future with VitalCaring today.

United States
Job Closed
OtherRemoteTeam 501-1,000

Description JOB SUMMARY This is a fully remote position. Will act as liaison between servicer client and MRLP through all forms of communication regarding foreclosure files; to include, email, phone calls, and client and MRLP systems, including BKFS (Black Knight Foreclosure Solutions). DUTIES & RESPONSIBILITIES · Under limited supervision, update general foreclosure/judgment processes on active files using Black Knight Foreclosure Solutions. The focus is on POST SALE related tasks within the foreclosure process, including issuance of title and government conveyances. · Perform initial quality control review of documents prepared by law firm that are uploaded to servicer for signature required · Perform tasks that require knowledge of basic foreclosure timelines, requesting updates on files from Attorneys and Paralegals that may be handling, answering a variety of e-mails, phone calls, intercoms/messages and inquiries on the files in the assigned portfolio, directing clients or other staff members on correct contacts. · Review internal systems to provide brief summary of results to servicer · Respond to general case inquiries on behalf MRLP · Assist with the completion of client-specific projects received from compliance department · Conduct internal audit projects, prepare detailed final reports, and communicate findings · Work on complex issues involving resolution between servicer and MRLP · Return all phone calls, e-mails and intercoms/messages within 24 hours of receipt · Must understand mortgage foreclosure documents and practices · Maintain superior public relations with servicer client · Provide service updates, client status updates and follow-up on outstanding documents and or services · Will perform other duties and responsibilities as needed SUPERVISORY RESPONSIBILITIES This job does not require the exercise of supervisory responsibilities. EDUCATION & WORK EXPERIENCE · High School Diploma or Equivalent required · Minimum 2 years experience working in a mortgage foreclosure servicer environment KNOWLEDGE, SKILLS, & ABILITIES · Skilled in Microsoft Word, Excel &Outlook · Advanced proficiency in BKFS/LPS desktop · Must be able to uphold a professional and courteous manner at all times · Be able to identify situations that may need escalation · Ability to conduct and report research · Ability to work under limited supervision and is self driven · Documentation Skills · Strong written and oral communication skills · Ability to utilize multiple internal computer systems · Ability to multitask and prioritize in an extremely fast paced environment · Capacity to handle a high volume of email & file communications each day · Ability to retain and manage sensitive and confidential information · Aptitude to quickly learn and navigate legal client systems · Extreme attention to details and ability to learn and interpret legal terminology · Demonstrate professional behavior and teamwork · Must be able to work under pressure and meet deadlines · Keen attention to detail PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States. - Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or - Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position. Because of the high volume of calls received, only qualified candidates will be contacted for consideration. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

United States
$48K - $58K / year
Job Closed
Destination Knot logo

Travel Support Specialist – Client Services

Destination Knot

Destination Knot is a full-service travel planning company that provides clients with expertly curated vacation experiences. From luxury resorts and cruises to family getaways and romantic escapes, we specialize in simplifying the planning process and delivering exceptional service at every stage of the journey.

OtherRemoteTeam 11-50

Job Title: Travel Support Specialist – Client Services Location: Remote About the Role We’re hiring a Travel Support Specialist to assist with client communications, itinerary updates, and travel issue resolution. If you enjoy problem-solving and providing white-glove service, this is the perfect role for you. Responsibilities: - Respond to client inquiries about existing or upcoming trips. - Resolve travel issues (delays, cancellations, schedule changes) in real time. - Communicate with airlines, hotels, and tour providers to make changes. - Confirm itinerary details, send reminders, and provide travel tips. - Document interactions and maintain client records in our CRM system. Requirements: - Previous experience in a travel agency or customer support role. - Strong attention to detail and excellent communication skills. - Ability to work flexible hours, including evenings or weekends if needed. - Tech-savvy and comfortable using booking platforms and CRMs. Why Work With Us? - Remote work and flexible schedule. - Growth path into full-time travel advisor or team lead roles. - Travel discounts and ongoing professional development. $25,000 - $65,000 a year

United States
$25K - $65K / year
Job Closed