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Customer Service Coordinator – Media Center
Location
United States
Posted
120 days ago
Salary
0
Seniority
Mid Level
Job Description
Customer Service Coordinator – Media Center
Tanaq Government Services, LLC
• Serve as the primary point of contact for Media Center users • Manage and process all user requests, including: 1. Reviewing and approving new user accounts; 2. Conducting annual user account reviews; 3. Processing asset orders (ads, materials, photos); 4. Managing general inquiries via the Media Center email box • Provide consultation and technical assistance to users on selecting and ordering assets. • Check for applicable talent and use fees prior to fulfilling orders and advise users accordingly. • Coordinate production services to create or adapt assets, including graphic support, tagging, dubbing, voiceovers, editing, formatting, and delivery of final media products. • Coordinate translation of assets and work • Maintain and manage a secure FTP site for asset file transfers. • Maintain secure and accurate records of agreements, asset distribution, contact information, and related documentation. • Ensure timely processing of all requests in accordance with established service standards. • Identify prospective assets aligned with DNPAO health topics for review and potential inclusion in the Media Center. • Support the Steering Committee review process for asset inclusion. • Communicate with submitting organizations regarding file acquisition and required documentation. • Acquire master and/or native files of approved assets and coordinate negotiation of talent, music, and use rights transfers. • Upload and manage assets within the Media Center database and web application. • Conduct annual reviews of talent, music, and use documentation to ensure continued authorization. • Notify users at least 30 days before asset use agreements expire and request feedback and evaluation data. • Conduct archiving processes to remove outdated, expired, or inappropriate assets from the Media Center.
Job Requirements
- Minimum 2 years of experience in customer service coordination, digital asset management, communications operations, or contract support.
- Experience supporting federal contracts, preferably with CDC, HHS, or other federal agencies.
- Experience managing web-based systems, databases, or web applications.
- Experience in database and record management.
- Experience providing helpdesk support.
- Strong organizational and documentation skills with attention to detail.
- Ability to manage multiple concurrent requests in a fast-paced environment.
- Experience coordinating licensing, talent releases, or intellectual property documentation preferred.
- Strong written and oral communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital tracking systems.
- Working knowledge of Digital File Management and media files (MP4, PDF, MOV,etc) preferred.
- Ability to work independently and escalate issues appropriately.
- Ability to pass required Federal background screening, obtain and maintain government clearance.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Benefits
- Equal Employment Opportunity Employer
- Drug-free Workplace Act of 1988 compliance
- Email accommodation requests for individuals with disabilities
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