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Bjak is a technology company focused on making financial services easy, fun and more rewarding for everyone
Office Administrator
Location
United States
Posted
137 days ago
Salary
0
Seniority
Senior
Job Description
Office Administrator
BJAK
• Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader. • Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality. • Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively. • Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses. • Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks. • Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations. • Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed.
Job Requirements
- 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
- Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
- Proficient in Microsoft Office Suite and office management tools.
- Highly discreet and capable of handling confidential information with integrity.
- Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.
- Experience working closely with senior management or in a CEO office setting.
- Strong problem-solving and critical thinking skills with an ownership mindset.
- Ability to act as a trusted liaison between leadership, staff, and external stakeholders.
Benefits
- Above-market compensation
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