Title: Sales and Aministrative Virtual Assistant Job Type: Full-Time, Remote Timings: 4 PM - 1 AM (Pakistan Standard Time) Overview: We are seeking a highly organized and proactive Virtual Assistant to support the Owner and Operations Team of a growing event staffing company. This role blends executive assistance, sales support, operations coordination, data management, and light marketing support. The ideal candidate is detail oriented, tech savvy, and comfortable managing multiple communication channels, systems, and priorities in a fast paced environment. Key Responsibilities 1. Owner Support (Sales, Executive, and Administrative): Support the Owner with sales pipeline management, administrative coordination, and client follow ups. Sales Pipeline Management - Monitor quotes and remind the owner when follow ups are due - Add and organize new leads in Zoho CRM - Track quote aging to prevent opportunities from going stale - Send light follow up emails to prospective clients Administrative Support - Draft outreach emails to venues, planners, and repeat clients - Compile segmented client lists for promotions and campaigns - Assist with proposal templates and sales materials - Conduct light research on competitors, venues, and event opportunities Contracts & Quotes - Draft quotes using internal pricing guidelines and AI tools - Convert quotes into contracts and prepare them for client signature via Zoho Sign - Ensure signed agreements are properly filed and tracked - Monitor contract status and notify the team when agreements are completed Data Entry & Organization - Enter and update client, lead, and event data in Zoho systems - Maintain organized digital records, files, and contact lists - Assist with data cleanup and organization projects across company systems 2. Staffing & Operations Support Provide administrative and communication support to the staffing team using Ubeya, Zingle, email, and internal workflows. Daily Operations - Send client reminders and confirmations for upcoming events - Follow up with staff for shift confirmations and reminders - Monitor and organize Zingle and email communications; respond when appropriate and escalate time sensitive issues to management - Monitor Ubeya Staff Chat for staff questions and respond when able - Monitor Zingle for urgent issues, staff call outs, and client inquiries requiring a response - Assist with resolving staffing or scheduling questions - Contact clients to confirm event details such as timelines, parking, and meeting locations - Ensure event and staffing records remain accurate across systems Recruiting Support - Review job applicants and send interview scheduling messages - Re engage past candidates and assist with recruiting outreach - Maintain candidate and staff records Data Entry & System Updates - Update staffing records, event details, and staff notes across systems - Ensure Ubeya event data aligns with internal tracking lists - Assist with internal data cleanup and record organization 3. Marketing & Social Media Support Assist with basic marketing tasks and digital presence. - Create and schedule social media content - Draft captions, testimonials, and promotional posts - Help manage social media accounts and engagement - Track website quote requests and tag leads in the CRM - Assist with light marketing materials and content organization

Were seeking a reliable and detail-oriented Booking & Scheduling Specialist to support clients by coordinating schedules, managing bookings, and ensuring a seamless experience from start to finish. This fully remote role is ideal for someone who enjoys organization, client communication, and keeping details running smoothly. What Youll Do: - Manage bookings, schedules, and confirmations - Communicate with clients to gather details and provide updates - Ensure accuracy and timely follow-ups - Deliver professional, friendly support throughout the process What Were Looking For: - Strong organizational and communication skills - Customer service or administrative experience (preferred, not required) - Comfortable working independently in a remote setting - Detail-oriented, dependable, and tech-comfortable Why This Role Stands Out: - 100% remote flexibility - Training and ongoing support provided - Opportunity for growth within a supportive team

Role Description We are looking for a Travel Planning Specialist to help clients design seamless and memorable travel experiences for weddings and special occasions. This position focuses on coordinating travel arrangements—including lodging, airfare, group transportation, and activities—while delivering attentive and personalized service. - Meet with clients to identify travel needs, budgets, and event details. - Research destinations, resorts, venues, flight options, and group travel solutions. - Coordinate and confirm reservations for accommodations, air travel, transfers, and excursions. - Prepare and distribute detailed itineraries, confirmations, and travel documentation. - Provide prompt, professional communication throughout the planning process. - Maintain organized records of client information and booking details. - Monitor destination updates, supplier offerings, and relevant travel guidelines. Qualifications - Strong planning, multitasking, and organizational abilities. - Excellent written and verbal communication skills. - Proficiency with online booking platforms and standard office applications. - High level of attention to detail and customer-focused mindset. - Previous experience in travel planning, hospitality, event coordination, or customer service is preferred. Benefits - Fully remote opportunity with flexible scheduling options. - Collaborative team culture with ongoing support. - Access to professional travel booking systems and supplier networks. - Opportunities for continued learning and growth within the travel industry. How to Apply Interested candidates should submit a resume along with a brief overview of relevant experience. We welcome individuals who are enthusiastic about travel and committed to delivering personalized service for milestone events.

Role Description This is a remote position. Virtual Rockstar is hiring a WelcomeWare Clinic Administrator on behalf of a physical therapy practice in Pennsylvania. The WelcomeWare Clinic Administrator will serve as the virtual front desk presence for the clinic. Operating through the WelcomeWare kiosk system, this role requires someone comfortable on camera, personable, and organized. You will be responsible for patient-facing and administrative duties, ensuring smooth daily operations and excellent patient experiences. Responsibilities - Greet patients virtually via the WelcomeWare kiosk. - Confirm patient appointments and manage the scheduling calendar. - Answer phones and respond to patient inquiries (phone/email). - Support patient check-in and verify patient records. - Discuss financial responsibilities with patients as needed. - Upload and update patient files in the EMR system. - Obtain and enter pre-authorizations for therapy services. - Maintain confidentiality and ensure HIPAA compliance at all times. - Coordinate with therapists and staff to manage daily schedules. - Provide general administrative support to clinic operations. Qualifications - Previous experience in front desk, clinic administration, or patient services (healthcare experience strongly preferred). - Comfortable being on camera and engaging with patients virtually. - Warm, personable, and professional communication style. - Strong organizational and multitasking skills. - Experience with EMR systems (clinic uses WebPT) and tools such as Egnyte and Athelas. - Reliable, efficient, and detail-oriented in handling daily responsibilities. - Must be available to work Eastern Standard Time clinic hours. Technical Requirements (WelcomeWare Workstation) - Processor: 11th Gen Intel i5 (2.4GHz or better; Windows PC recommended). - Memory: 8GB RAM or more. - Connectivity: Wi-Fi 6 or Ethernet port; minimum 25 Mbps stable internet connection. - Peripherals: 720p or better webcam, microphone, speakers, keyboard, mouse, monitor. - Software: Latest version of Google Chrome. - Optional (Preferred): Wireless headset, second monitor. Benefits - Competitive salary commensurate with experience. - Opportunities for professional development and growth. - Work in a dynamic and supportive team environment. - Make a meaningful impact by helping to build and strengthen families across the globe.