Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position. The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices. Key Responsibilities: - Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application - Training partners and support staff on the firm's proprietary budget application - Submit budgets on various middleware sites - Submit accruals per client guidelines and update accrual schedules accordingly - Research and resolve all new budget related issues - Research budget rejections and coordinate with attorneys/clients to resubmit budget - Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary - Monitor and report on all budget statuses - Handle all issues identified in budget related compliance reports - Monitor E-billing mailbox and handle all budget related requests in a timely manner - Maintain internal database of e-billed clients and their budgeting requirements - Document and update reference materials for all aspects of the e-billing budget process as necessary - Escalate issues as needed to Supervisor, Manager and Director - Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary - Performs other duties as assigned Qualifications - Undergraduate degree desired. Candidates with significant experience may be considered. - Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred - Ability to work independently and under pressure in a professional environment - High level analytical and problem solving skills - Very organized and able to handle multiple tasks effectively - Excellent customer service and communication skills - Strong reading comprehension and writing skills - Knowledge of legal e-Billing and Middleware systems preferred A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$85,000 USD Why Should You Apply? - Benefits: Outstanding benefits package, including 401k match and generous PTO plan - Career Growth: Ample opportunities for professional development and advancement - Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position. The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices. Key Responsibilities: - Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application - Training partners and support staff on the firm's proprietary budget application - Submit budgets on various middleware sites - Submit accruals per client guidelines and update accrual schedules accordingly - Research and resolve all new budget related issues - Research budget rejections and coordinate with attorneys/clients to resubmit budget - Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary - Monitor and report on all budget statuses - Handle all issues identified in budget related compliance reports - Monitor E-billing mailbox and handle all budget related requests in a timely manner - Maintain internal database of e-billed clients and their budgeting requirements - Document and update reference materials for all aspects of the e-billing budget process as necessary - Escalate issues as needed to Supervisor, Manager and Director - Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary - Performs other duties as assigned Qualifications - Undergraduate degree desired. Candidates with significant experience may be considered. - Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred - Ability to work independently and under pressure in a professional environment - High level analytical and problem solving skills - Very organized and able to handle multiple tasks effectively - Excellent customer service and communication skills - Strong reading comprehension and writing skills - Knowledge of legal e-Billing and Middleware systems preferred A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$85,000 USD Why Should You Apply? - Benefits: Outstanding benefits package, including 401k match and generous PTO plan - Career Growth: Ample opportunities for professional development and advancement - Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Role Description We are seeking a Legal Billing Analyst to support the Finance and Loan operations team by reviewing, analyzing, and processing legal invoices while ensuring compliance with billing guidelines and internal policies. This role plays a critical part in maintaining accuracy, transparency, and control over legal spend. The ideal candidate will have experience in legal billing, accounts payable, or financial analysis, with strong analytical skills and a high level of attention to detail. Success in this role will be measured by the ability to: - Diligently review and process legal invoices promptly - Ensure all invoices align with billing standards, budgets, and expense policies - Detect any billing discrepancies, non-compliant charges, or errors - Enhance the visibility of legal expenditures through proactive reporting and tracking - Foster strong connections with both internal teams and external law firms - Contribute to process improvements that boost efficiency and compliance Qualifications - Law degree preferred - alternatively, Business Management, Finance, Accounting or related field - Demonstrated experience in legal billing processes, specifically within a law firm or business setting - Proficient in handling Legal accounts payable functions, including managing invoices, processing payments, and ensuring compliance with legal billing standards and regulations - Prior experience in a law firm or corporate legal department is mandatory - Understanding of hourly billing models - Familiarity with alternative fee structures - Knowledge of legal expense management policies - Remote US experience would be a bonus Requirements - Understanding of legal billing norms - Knowledgeable in invoice auditing and electronic billing platforms - Strong Excel proficiency alongside excellent analytical abilities - Background in assisting legal or finance teams - Outstanding attention to detail - Excellent analytical thinking skills - Capable of delivering precise work under pressure - Effective communication abilities - Strong organizational skills with an aptitude for prioritization - Advanced Microsoft Excel proficiency - Prior experience with e-billing systems or financial tools is a plus Benefits - Enjoy Paid Time Off - Work 100% Remotely

Sr. Billing Specialist- Remote Immediate need for an Sr. Billing Specialist to join our team. The Sr. Billing Specialist will be a critical player in achieving efficient pre-sale, bookings, and financial operations across the organization. The role reports to the Manager, Billing and Collections. Responsibilities - Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information. - Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups. - Communicate request status, provide relevant information, and answer questions for internal and external requestors. - Monitor multiple billing inboxes, responding to clients in a timely manner - Recordkeeping - Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms. - Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc. - Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms. - Providing W9s and other vendor requested data - Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required. - Work with accounting team to establish timelines for monthly close process milestones. - Create Adbook reports to be used by and to gather delivery feedback from various internal teams. - Fill out billing information for all active programs within a given month. - Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct. Qualifications - Bachelor’s degree in a related field with minimum - 3+ years work or internship experience - Strong organizational habits, attention to detail, clear communication, eagerness to learn, and a strong work ethic - An engaged learner, critical thinker and acute listener - Microsoft Excel proficiency, Netsuite experience required. Summit Federal Services, LLC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. Summit Federal Services, LLC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.