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Solutions That Connect
Administrative Assistant
Location
Virginia
Posted
102 days ago
Salary
$18 - $31 / hour
Seniority
Senior
Job Description
Administrative Assistant
Aptive Resources
• Provide comprehensive operational and administrative support to the Veterans Health Administration (VHA) Office of Healthcare Technology Management (HTM) • Ensure the smooth day-to-day functioning of program activities • Support leadership and staff in coordinating meetings, managing communications, and maintaining organized documentation • Interact with a wide range of stakeholders, including program leadership, clinicians, technical teams, and government personnel • Schedule and coordinate meetings, prepare agendas and meeting materials, and document notes and action items • Manage correspondence, maintain program documentation and files, and support reporting and tracking activities • Coordinate travel and event logistics, support onboarding and administrative processes, and assist with the preparation of briefings, reports, and other program deliverables
Job Requirements
- High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration, Communications, or a related field preferred
- 4+ years of administrative or operational support experience, preferably in a federal or healthcare environment
- Demonstrated experience supporting program teams, leadership, or executives in a fast-paced, professional setting
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Experience scheduling and coordinating meetings, including managing calendars and logistics for multiple stakeholders
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams and SharePoint
- Experience preparing meeting materials, taking detailed notes, and tracking action items
- Strong written and verbal communication skills, with attention to detail and accuracy
- Ability to handle sensitive information with discretion and maintain confidentiality
- Experience managing documents, files, and records in an organized and accessible manner
- Ability to work independently as well as collaboratively within a team environment
- Experience supporting travel coordination, event logistics, or onboarding activities (preferred)
- Ability to obtain and maintain a Public Trust clearance (or active clearance preferred)
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
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