• Managing inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates; • Maintaining excellent phone etiquette and professional communication at all times • Managing and updating CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMs • Assisting with listing management, including uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracy • Qualifying leads and conducting follow-ups via phone, email, and SMS campaigns • Providing administrative support that includes: data entry, appointment scheduling, email management, document preparation and contract assistance, calendar management and time-keeping • Coordinating transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to ensure deadlines are met • Preparing marketing materials such as flyers, brochures, social media posts, and email campaigns • Managing social media accounts and online listings to enhance brand visibility • Maintaining accurate records of transactions, listings, and client communications • Establishing and nurturing professional relationships by acting as a primary liaison between clients and the real estate team • Ensuring confidentiality of client and company information at all times • Supporting property research, market analysis, and comparative market analysis (CMA) preparation.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are looking for a Remote Itinerary & Booking Assistant to support clients with organizing travel details and assisting with reservation preparation. This role focuses on customer service, itinerary coordination, and ensuring accurate trip information is gathered and maintained. The ideal candidate is organized, resourceful, and comfortable working independently in a virtual environment. - Assist clients with preparing itinerary details for upcoming trips - Support the booking process by gathering required information from clients - Research accommodations, transportation options, and destination details - Organize trip information, confirmations, and documentation - Provide clear communication and customer service throughout the planning process - Maintain accurate records and update internal systems as needed - Coordinate follow-ups and scheduling to ensure all client needs are addressed - Monitor itinerary components to ensure accuracy and completeness - Perform general administrative and travel support tasks Qualifications - Strong organizational and multi-tasking skills - Clear written and verbal communication abilities - Ability to work remotely with consistent follow-through - Comfort using online tools, systems, and digital research - Customer service, administrative, or coordination experience preferred - Detail-oriented and dependable in completing assigned tasks Work Environment - Fully remote position - Flexible scheduling - Training and ongoing guidance provided Salary $45,000 - $65,000 a year AI Tools in Hiring Process We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

• Provides high‑level administrative and operational support • Proactively schedules and coordinates meetings • Manages the executive’s calendar • Books travel • Owns expense reporting • Gathers information for board meetings and events

• Manage inbox and calendar with strong prioritisation • Draft clear, professional responses independently • Track follow-ups so nothing slips through the cracks • Maintain fast response times to leadership messages • Maintain HubSpot (pipeline updates and data hygiene) • Track sales stages accurately • Coordinate meetings with prospects during the sales cycle • Support onboarding documentation and internal coordination • Draft MSAs, NDAs, and basic agreements from templates • Coordinate signatures and organise contract records • Keep documentation systems clean and structured • Take operational initiatives from concept to completion • Research tools, vendors, and process improvements • Support light project coordination across sales, marketing, and ops • Improve workflows using AI and automation • Help build systems in areas where none currently exist