ZERO TO THREE

ABOUT ZERO TO THREE Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org. SUMMARY The Senior Staff Accountant will directly support the Director of Finance and Accounting in a wide range of financial duties including payroll processing, accounts payable, general ledger reconciliations, and month-end close out procedures. ESSENTIAL RESPONSIBILITIES - Lead and manage all aspects of bi-weekly payroll and benefits administration for multi-state company. - Oversee the timesheet process for timely and accurate completion. Train new employees on payroll system. - Prepare payroll journal entries and reconcile payroll-related accounts. - Prepare 403B retirement contribution calculations and upload to broker. - Serve as the finance lead for the 403(b) retirement plan audits. Prepare all required support. - Ensure all payroll tax returns are timely filed and resolve federal, state, and local tax compliance issues. - Manage our workers compensation insurance plans and annual audits. - Prepare allocation journal entries for ZTT cell phones and internet stipends - Perform all accounts payable functions. Review check requests and invoices. Ensure reasonableness and allowability of incurred costs, proper documentation, and accurate coding. - Follow-up on outstanding purchase requests and vendor invoices regularly. - Review and process credit memos and voided checks. - Follow up on outstanding checks - Prepare month-end accrual and prepaid reconciliations - Manage and process corporate credit cards and upload into our accounting system. - Review and process employee expense reports, reimbursements, and cash advance requests. - Follow-up on unsubmitted expense reports with staff and supervisors regularly. - Lead in the preparation of internal transfers (IT, Office Services, Executive Director, professional development, etc.) for allowability of incurred costs, proper documentation and accurate allocations and coding. - Prepare IRS Forms 1099, verifying the accuracy of the information, printing and submitting the forms. - Respond to vendor and staff inquiries. - Support the accounting team in month-end closings and financial audits. - Apply accounting principles and practices following standardized, well-established procedures. - Ensure that the operational and design effectiveness of internal controls is maintained. - Ensure accounting systems and processes are continually streamlined via process improvement and automation to achieve greater efficiencies, accuracy, and timeliness of reporting. - Performs other duties as assigned to ensure the efficient and effective functioning of the department. ESSENTIAL SKILLS & EXPERIENCE - Minimum of 5 years’ experience with all aspects of payroll processing for 100+ employees - Minimum of 2 years’ experience working in a nonprofit accounting department performing accounts payables functions, G/L entries, reconciliations, and month close responsibilities - Minimum of 1 years’ experience using Sage Intacct - Experience processing expenses in Concur a plus, but not required - Expert knowledge of Strong competency in other Microsoft applications, including Word and Outlook - Strong work ethic and detail-oriented; performs all tasks accurately, efficiently, and on time - Highly motivated, self-starter who can work diligently with minimal supervision - Effectively self-reviews work product and troubleshoots accounting discrepancies - Strong skills in organization, prioritization, and time management - Strong communication skills, both written and verbal - Can maintain utmost confidentiality of sensitive information EDUCATION Bachelor’s Degree in Accounting or related field required COMPENSATION & BENEFITS This position's salary is estimated to be mid $70,000s to mid $90,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more. PHYSICAL REQUIREMENTS While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds. ESSENTIAL QUALITIES - Encourages and practices critical thinking - Is self-reflective and empathic - Recognizes the influence of workplace relationships on outcomes and results - Maintains a respectful and accepting approach to others - Awareness of the influence of the larger context on individual behavior - Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization WORKING CONDITIONS The work conditions described here are representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent, and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home environment. When travel is expected, the incumbent will be exposed to outside environmental conditions during those times. ZERO TO THREE is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Due to the high volume of applications, we are not able to provide individual feedback to candidates regarding the status of their application. If selected to move forward in the process, someone from the hiring team will contact you regarding next steps.

ABOUT ZERO TO THREE Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org. SUMMARY Safe Babies, a program of ZERO TO THREE™ supports states and communities in building a more coordinated and aligned early childhood system based on the Safe Babies approach. The Safe Babies approach works concurrently at the child and family level, community level, and state level to promote healthy early childhood development while impacting long-term capacity building. The goal is to keep families together by igniting collective action to meet the urgent needs of babies, toddlers, and their families. While the Safe Babies approach is anchored in the court system, it is also an entry point for cross-system collaboration to effectively serve families across multiple areas of need. We are seeking a highly organized, exceptionally collaborative Data Analyst who serves as an integral member of the Safe Babes. The Data Analyst works closely with the Senior Manager, Quality Improvement; Manager, Quality Improvement and the Safe Babies Research/Evaluation team to perform intermediate to complex data collection and analysis with minimal direction. Primary responsibilities include data collection, analysis and visualization to support CQI and internal evaluation efforts, database support, and reporting pertaining to monthly and annual requirements. ESSENTIAL RESPONSIBILITIES - Database Support - Test database enhancements in the Safe Babies beta site. Report any issues to the Quality Improvement, Manager. - Manage the Safe Babies database help desk and provide timely responses to tickets. - Managing database user access. - Write database documentation, including data standards, procedures and definitions for the SBCT User’s Guide and keep it current for all users - Data Reporting - Run quarterly reports on maltreatment rates. - Run quarterly missing data reports and data quality checks for Safe Babies sites without a state team. - Extract and synthesize National Resource Center activity (e.g. Technical Assistance activities) data from the database for internal and external reporting. Track and follow up on missing data with colleagues. - Complete audit requirements on or before due dates and respond in a timely manner to database related audit requests. - Develop and implement new data collection protocols to further Continuous Quality Improvement (CQI) efforts, as appropriate. - Support the work of the Research & Evaluation team. This includes: - Creating and maintain an inventory of key comparative national data indicators (e.g. child and adult health and mental health, child welfare, court). - Create surveys using Survey Monkey and pull data. - Manage and track the various types of internal evaluation data that exist. - Prepare data visualizations to support internal evaluation and CQI efforts. - Includes both static charts as well as more complex, interactive dashboards - Prepared for both standard reporting cycles (e.g., quarterly, annually) as well as for ad hoc requests to serve immediate CQI goals - Respond to quick turnaround requests for specific data analysis, including analyses requested by state teams, sites and Safe Babies staff. - Participate in full team meetings, CQI/evaluation meetings and ad hoc meetings. - Support management of CQI and internal evaluation projects by using project management software e.g. Asana. - Performs other duties as assigned to ensure the efficient and effective functioning of the department. ESSENTIAL SKILLS & EXPERIENCE - Advanced knowledge of Microsoft Office applications, including Excel, PowerPoint, Forms and Word. - Experience running descriptive statistics in Excel or other software. - Experience or strong interest in using data for continuous quality improvement (CQI). - Experience using SurveyMonkey. - Experience using Smartsheet. - Experience analyzing qualitative data preferred. - Experience using Tableau or PowerBI preferred. - Ability to perform independently as well as in a team structure. - Ability to communicate effectively, verbally and in writing with diverse audiences. - Strong organizational, prioritization and time management skills. - Ability to be flexible in responding to emerging data needs. - Strong problem solving and analytical skills. - Detail-oriented. - Experience working with, or knowledge of, child welfare data preferred but not required. EDUCATION Candidate must have a Bachelor’s Degree or at least 5 years working in data analytics. COMPENSATION & BENEFITS This position's salary is estimated to be mid $60,000s to mid $70,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more. PHYSICAL REQUIREMENTS While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds. ESSENTIAL QUALITIES - Encourages and practices critical thinking - Is self-reflective and empathic - Recognizes the influence of workplace relationships on outcomes and results - Maintains a respectful and accepting approach to others - Awareness of the influence of the larger context on individual behavior - Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization WORKING CONDITIONS The work conditions described here are representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent, and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home environment. When travel is expected, the incumbent will be exposed to outside environmental conditions during those times. ZERO TO THREE is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Due to the high volume of applications, we are not able to provide individual feedback to candidates regarding the status of their application. If selected to move forward in the process, someone from the hiring team will contact you regarding next steps.