Vitesse Systems

• Manage contract administration activities throughout the full contract lifecycle, including contract setup, review, maintenance, modifications, amendments, change orders, and closeout. • Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions to ensure accuracy, completeness, compliance, and alignment with approved business positions. • Analyze contractual requirements, obligations, deliverables, milestones, funding, periods of performance, schedules, reporting requirements, and customer flowdowns; identify risks, exceptions, and required internal actions, escalating issues as appropriate. • Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation while ensuring ERP order accuracy and maintaining complete and accurate contract files. • Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items to support timely execution, compliance, and risk mitigation. • Coordinate cross-functionally with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders to communicate contract requirements and support proposal, RFQ, quote, contract performance, cost, schedule, delivery, and invoicing activities. • Support proposal development, contract reviews, customer negotiations, and change management by preparing contract summaries, coordinating cross-functional reviews and approvals, tracking exceptions, and assisting with issue resolution, disputes, and contract closeout. • Utilize Salesforce CRM to support proposal, quote, and contract review activities. • Serve as a primary point of contact for routine customer contract inquiries and related correspondence. • Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems (including SAM.gov, DECCS, PIEE, and related platforms). • Administer Non-Disclosure Agreements (NDAs), Teaming Agreements, and other business agreements. • Generate reports, maintain contract metrics, and provide management with contract status, performance, and compliance visibility. • Identify opportunities to improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures to enhance efficiency, compliance, and overall contract management. • Uphold company core values and perform other duties as assigned.

• Support the outside sales team by facilitating requests for quotes, validating incoming orders for accuracy (e.g., pricing accuracy, conformance to minimum order requirements, shipping instructions, terms and conditions, etc.), entering orders, providing order acknowledgements, notifying customers of changes to orders, and coordinating with other areas of the business to expedite and track orders. • Function as account owner for small to mid-size customers with support from Business Development Executive’s situationally, including price setting within guidelines. • Answer and return customer phone calls and emails. • Troubleshoot, research, resolve and escalate issues as necessary. • Research customer complaints and support sales team in resolution. • Collaborate with PM’s, Engineering, and Operations regularly to best serve the customer. • Regularly monitor customer portals used to communicate RFQ’s, PO’s, requested date changes, etc. • Other duties as assigned.