THE MAVEN PROJECT

Role Description The Advancement Operations and Communications Coordinator is a key operational, data, and communications partner for the Advancement team. The role supports fundraising infrastructure, donor engagement, gift processing, Salesforce administration, campaign execution, stewardship, impact communications, and internal reporting. This position requires a highly organized, detail-oriented professional who can manage multiple workstreams, produce accurate data and communications, maintain confidential donor and organizational information, and support timely follow-through on Advancement priorities. The coordinator will work closely with the Director of Strategic Marketing & Advancement, other organizational leaders, board members, vendors, and external partners to ensure Advancement operations are professional, responsive, accurate, and aligned with MAVEN Project’s mission. The ideal candidate is comfortable working independently in a remote environment, can prioritize effectively across competing deadlines, and brings strong writing, project coordination, systems, and relationship-management skills. Qualifications - Bachelor’s degree in business, communications, nonprofit management, marketing, public health, or a related field, or an equivalent combination of education and relevant experience with an Associate’s degree. - Minimum of two years of relevant professional experience in advancement, development operations, fundraising support, communications, marketing, project coordination, nonprofit administration, or a related function. - Experience supporting fundraising, donor engagement, communications, data management, or project operations in a nonprofit, mission-driven, health care, public health, or related environment. - Strong written, editorial, proofreading, and verbal communication skills with the ability to produce clear, polished, audience-appropriate materials. - Strong organizational skills and ability to manage multiple priorities, deadlines, details, calendars, records, and follow-up items with limited oversight. - Demonstrated experience maintaining confidential information with discretion, professionalism, and sound judgment. - Strong interpersonal skills and ability to build positive working relationships with staff, leaders, board members, donors, vendors, volunteers, and external partners. - Comfort working in a remote environment, collaborating across time zones, and using technology to communicate, document, and manage work. - Demonstrated interest in health, access to care, community health, public health, or MAVEN Project’s mission. Requirements - Salesforce experience; Salesforce Nonprofit Success Pack (NPSP) experience strongly preferred. Candidates with demonstrated proficiency in Raiser’s Edge or similar will be considered. - Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and shared document management tools. - Experience with email marketing or communications platforms such as Mailchimp, Constant Contact, or comparable systems. - Ability to create and maintain spreadsheets, lists, dashboards, reports, templates, and project trackers. Benefits - This is a remote role that requires reliable availability, internet access and the ability to participate in video meetings, phone calls, and digital collaboration during defined scheduled workweek. - The role requires regular use of a computer, phone, email, CRM, shared files, and virtual meeting platforms such as Zoom and Teams. - The employee must be able to manage work across multiple U.S. time zones and may occasionally need to adjust schedules for donor, board, event, or organizational needs. - Occasional evening availability may be required for donor events, board or committee meetings, or time-sensitive Advancement activities. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Role Description Under the leadership of the Senior Director of Clinic Partnerships, the Clinic Partnership Manager (CPM) plays a pivotal role in maintaining the relationships between MAVEN Project and partner clinics. This role integrates clinical and operational experience to build and foster client relationships and plays a vital role in operationalizing and optimizing the business model to provide timely access and healthcare expertise to safety net clinics. Duties and Responsibilities - Collaborates with the Senior Director of Clinic Partnerships to protect MAVEN Project’s quality reputation by embracing the mission, vision, and values of the organization. - Improves patient satisfaction through a sense of ownership by creatively engaging clinic leads and providers. - Professionally and enthusiastically provides direction to clinic partners inquiring with questions about utilization with electronic consults, continuing medical education, clinical mentoring, leadership coaching, and case-based learning. - Demonstrates competency, utilizing evidence-based best practices with all services to train and orient clinic partners and MAVEN Project volunteers for participation in telehealth programs. - Collaborates as appropriate with other departments to ensure efficient processes and facilitates problem-solving. - Manages meetings and administrative support, as necessary, to support the business including the creation of meeting agendas, documenting notes and establishing follow-up timelines in concert with health care organization staff, physician volunteers and The MAVEN Project team. - Proactively develops relationships by listening to and understanding clinic partners, while anticipating and providing solutions to clinic needs, giving high priority to customer satisfaction. - Attempts to resolve and de-escalate all issues received from clinic partners tactfully and professionally, escalating any unresolved issues to the Senior Director of Clinic Partnerships, ensuring that all activity is documented accurately. - Will be relied upon to answer questions, address concerns, and help with MAVEN Project services. - Builds trust by working as a team member, as well as independently, with minimal supervision. - Ability to effectively manage a high volume of provider requests and multiple tasks in a fast-paced environment using a computerized database for information access. - Ensures timely distribution of utilization and engagement reports to clinic partners according to their preferred distribution (i.e., monthly, quarterly, etc.). - Knows how to appropriately address customer concerns creatively and share feedback with other teammates. - Attends and participates in organization and clinic meetings, as required. May be required to participate in meetings outside the normal workday in support of various time zones which our partner clinics reside including those outside the USA. - Will adhere to MAVEN Project privacy, HIPAA, and confidentiality standards. - Create, update, and maintain workflow-related resources, including portal guides, one-pagers, and brief instructional videos, to support consistent clinic partner onboarding, training, and engagement. - Must understand and demonstrate compliance according to MAVEN Project policies and procedures. - Performs other duties and assumes other responsibilities as apparent or assigned, including mutually agreed-upon objectives such as supporting efforts. - Be adaptable to changing priorities, work schedules, and business needs while maintaining professionalism, customer-focused composure, and a solutions-oriented approach. Qualifications - Ability to work Monday through Friday from 8 am - 5 pm with flexibility of working hours dependent upon organizational needs or the expansion of services with minimal distractions. - Regular, predictable attendance is required. - Excellent written, verbal, and presentation communication skills. - Self-confidence in speaking in front of large or small groups. - Experience creating, tracking, and analyzing data related to operations, performance, and strategy. - Ability to identify project issues, communicate to Senior Director, and propose and implement innovative, effective solutions. - Proficiency or ability to learn CRM systems and virtual collaboration tools. - Strong interpersonal skills with the ability to build and maintain positive relationships with clients, clinical partners, and internal teams. - Demonstrates flexibility with work schedule, priorities, and changing operational needs. - B.A./B.S. required. Experience - Two to five years of professional experience working in clinical delivery, health care consulting, telehealth, telemedicine, digital health, mHealth, or other health-related industries. - Prior experience working in clinical setting or demonstrated knowledge of Federally Qualified Health Centers (FQHCs), Free and Charitable Clinics (FCCs), or similar healthcare organization is strongly preferred but not required. - Experience collaborating with cross-functional teams and supporting client or patient-facing operations within healthcare or technology-enabled services is preferred. Physical Demands - Remote position requiring uninterrupted, flexible schedule to meet clinic needs in various time zones. - Sitting for a significant percentage of the workday with sedentary work. - Ability to sit at a computer terminal/desk for an extended period. Information Technology Requirements - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong overall computer literacy. - Experienced in utilizing Customer Relationship Management (CRM) systems to manage client data, track interactions, and support clinical operation needs desired. - Familiarity with Salesforce and PowerBI is preferred but not required; new hires are expected to gain working proficiency within their first 90 days of employment. - Skilled in leveraging digital communication and social media platforms to strengthen client engagement and promote organizational visibility. - Experienced in using virtual collaboration tools such as Click Up and Zoom for meetings, presentations, and client interactions.