The Language Doctors, Inc.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Language Doctors, Inc. is currently seeking a Japanese Document Formatting & Transcription Specialist to help prepare documents for translation. This role is ideal for someone who enjoys structured, detail-heavy work and takes pride in producing clean, accurate documents. As a Transcriber, your core responsibility is to recreate scanned document PDFs into fully editable Microsoft Word documents, ensuring the content and formatting match the original file as closely as possible. These Word files serve as the “mirror” documents our translators rely on to deliver high-quality translations. Important: This is not an audio transcription and not creative editing. You will be working with scanned PDFs, often from international healthcare systems, with varying layouts and quality. Essential Duties & Responsibilities - Convert scanned PDFs into editable Word documents that match the source (layout, tables, spacing, headings, line breaks, and structure). - Work with a wide variety of formats (typed notes, tables, bilingual sections, complex layouts, occasional handwriting). - Use OCR outputs when available, and/or request OCR support when needed; then clean, format, and verify the document in Word. - Follow written style and formatting guidelines to ensure consistency across files. - Handle medical documents confidentially and responsibly at all times. - Flag unclear or illegible content for further review and document any uncertainties. - Perform a line-by-line quality check before submitting work to reduce errors and omissions. Qualifications - Advanced Microsoft Word skills, especially formatting (tables, tabs, spacing, page layout, headers/footers, styles). - Excellent attention to detail and comfort doing meticulous, repetitive work. - Language Requirements: - Japanese: Basic reading proficiency required. Candidates must be able to read Katakana. Intermediate proficiency (e.g., JLPT N3 or equivalent) is considered a plus. - Spanish: Required (training will be conducted in Spanish). - English: Basic knowledge preferred. Requirements - Experience handling medical, legal, or technical documents with complex formatting. - Familiarity with OCR tools such as ABBYY FineReader or Adobe Acrobat Pro. - Basic image editing skills (helpful for improving readability in difficult scans). Benefits - Available Schedule: Monday – Friday: 9:00 AM – 5:30 PM EST. Company Description The Language Doctors, Inc. is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Visit our website at www.thelanguagedoctors.org to learn more about us.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are expanding our team and seeking a meticulous and dedicated Document Processor to ensure the efficient handling, management, and timely deliveries of the documents. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to work independently in a virtual environment. - Reviewing Documents: Carefully examine documents to ensure accuracy, completeness, and compliance with company standards. - Archiving Documents: Systematically organize and store documents in designated folders, ensuring easy retrieval and security. - Handling Excel Sheets: Use Excel to categorize and manage data, ensuring information is accurately recorded and easily accessible. - Allocating Duplicates: Identify and appropriately handle duplicate documents to maintain data integrity. - Additional Tasks: Perform other related duties as required to support the documentation process. Qualifications - Steady Internet Connection: A reliable and fast internet connection is essential for remote work. - Full-Time Availability: Ability to commit to a full-time work schedule. - English Proficiency: A high level of English proficiency is mandatory for effective communication and document handling. - Microsoft Office Proficiency: Strong skills in Excel and Word are required for managing documents and data. - Attention to Detail: Demonstrated ability to be meticulous and thorough in reviewing and handling documents to ensure accuracy and quality. - Technologically Savvy: Comfortable using various software and digital tools to manage documents and data. - Organizational Skills: Proven ability to organize and maintain documents systematically. - Independent Worker: Capable of working independently and efficiently in a virtual environment. - Available Schedule: Monday to Friday from 09:00 am to 5:30 pm EST. Company Description The Language Doctors, Inc. is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Visit our website at www.thelanguagedoctors.org to learn more about us.