RPK Management Services

Role Description The HR & Payroll Administrator is responsible for the accurate preparation and administration of payroll and HR processes, ensuring compliance with company policy, internal controls, and applicable South African legislation. The role sits within Finance, with a strong governance interface with HR, and requires a high level of accuracy, confidentiality, and attention to detail. - Accountable for preparing payroll for review and authorization by the HR Manager - Maintaining HR and payroll data integrity - Supporting audits - Managing employee-related queries Qualifications - Diploma or Degree in Human Resources, Finance, Payroll, or related field - 3–5 years’ experience in payroll and HR administration - Experience working within a Finance-led payroll environment - Strong accounting background with payroll accounting experience - Experience with payroll systems (e.g., VIP) and ERP systems (e.g., SAP) - Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word - Strong knowledge of South African payroll legislation and statutory requirements Requirements - Prepare and process monthly payroll for all relevant entities - Ensure all payroll inputs are accurately captured - Prepare payroll for review and sign-off by the HR Manager - Adhere strictly to payroll timelines - Issue payslips via approved systems - Maintain payroll records and supporting documentation for audit purposes - Manage payroll queries professionally and confidentially - Prepare and distribute IRP5 certificates in line with statutory deadlines - Process all payroll-related general ledger entries in SAP - Update and maintain salary cost allocations - Reconcile all payroll-related balance sheet accounts by month-end - Investigate and resolve reconciling items within 30 days - Reconcile and prepare payments for payroll creditors - Process ad hoc payments within agreed cut-off dates - Operate within a strict segregation of duties environment - Administer employee lifecycle processes - Maintain accurate and up-to-date employee records and HRIS data - Support Employment Equity reporting where required - Act as the primary point of contact for payroll and HR-related audit queries - Administer employee benefit schemes - Maintain HRIS and payroll systems data accuracy and integrity - Provide general administrative support to HR and Finance during peak periods Benefits - To be discussed Company Description The role requires strict adherence to confidentiality and POPIA requirements. It may require extended hours during payroll cycles and audit periods.