Postpartum Support International

Essential Duties & Responsibilities Postpartum Support International (PSI) works to promote awareness, prevention, and treatment of mental health issues related to childbearing. PSI supports families, provides expert training to providers, and creates a bridge between families and informed resources. PSI disseminates information and resources through its volunteers, website, training, chapters, and annual conference. PSI board and staff are dedicated and passionate individuals committed to alleviating distress and improving outcomes for pregnant and postpartum families. PSI headquarters is in Portland, Oregon, but the position is entirely remote. PSI additionally operates the National Maternal Mental Health Hotline, a 24/7 hotline federally funded by the Health Resources and Services Administration (HRSA). The Workforce Enablement Specialist is a critical operational and people-focused role reporting directly to the Human Resources Manager. This specialist serves as the connective tissue between talent acquisition, new team member onboarding, and ongoing training and learning operations for a workforce of 50–100 Hotline staff operating across all hours and shifts. This role owns the day-to-day administration of the organization's Applicant Tracking System (ATS) and Learning Management System (LMS), ensures new team members are set up for success from day one, and coordinates the scheduling, logistics, and execution of initial and ongoing training programs, including those required for Hotline Counselors and Shift Leads. The ideal candidate brings a strong operational mindset, a heart for mission-driven work, and the organizational skill to manage competing priorities across a distributed, always-on team. How You Will Contribute As the Workforce Enablement Specialist, you will perform the following and/or similar activities: ATS Administration & Recruiting Support (20%) - Serve as the primary administrator of the organization's Applicant Tracking System (ATS), ensuring job postings are current, accurate, and compellingly written. - Partner with the Hotline Leadership to draft and maintain job descriptions for Hotline Counselor, Shift Leads, and operational roles. - Manage the full candidate pipeline in the ATS: posting, tracking, status updates, and disposition of applicants. - Coordinate interview scheduling, candidate communications, and pre-hire documentation workflows. - workflows. - Generate and present regular recruiting reports, including time-to-fill, source tracking, and pipeline health. - Support the offer letter preparation and pre-employment onboarding paperwork in coordination with the HR Manager. New Team Member Orientation & Onboarding (35%) - Design, own, and continuously improve a structured remote onboarding experience for all new Hotline staff. - Facilitate virtual orientation sessions covering organizational mission, hotline operations, tools, policies, and team culture. - Develop and maintain role-specific onboarding checklists and learning paths for hotline advocates, counselors, and operational staff. - Serve as the primary point of contact for new hires during their onboarding window, answering questions, coordinating access, and removing barriers. - Collect and analyze new hire feedback to identify gaps and make continuous improvements to the onboarding experience. - Coordinate with the Contracts & Special Projects Specialist to align onboarding timelines with contract and compliance requirements. LMS Administration & Training Coordination (20%) - Serve as the primary administrator of the organization's Learning Management System (LMS), maintaining course libraries, user accounts, and enrollment workflows. - Track and report on training completion rates, certification status, and compliance deadlines for all 50–100 staff. - Coordinate scheduling and logistics for virtual training sessions across 24/7 shift schedules, ensuring equitable access for all staff. - Manage Hotline Onboarding and Orientation training activities, coordinating materials, facilitators, and attendance tracking. - Coordinate ongoing compliance and certification training, sending reminders, managing renewals, and maintaining accurate records. - Partner with subject matter experts and external trainers to support the development and delivery of training content. - Produce regular LMS reporting dashboards for the Hotline Leadership team on completion rates, certification currency, and training gaps. Cross-Functional Collaboration & Operations (15%) - Work closely with the Human Resources Manager, Chief Hotline Officer, and Contracts & Special Projects Specialist on workforce planning and operational projects - Support the development and maintenance of training-related policies, SOPs, and process documentation. - Identify inefficiencies in talent and training operations and propose scalable solutions. - Maintain accurate employee records within the HRIS and ATS, ensuring data integrity across systems. - Assist with special projects related to staff engagement, culture, and organizational development as assigned by the Human Resources Manager and Chief Hotline Officer. Hotline Communication (10%) - Prepare and distribute internal communications and reports as needed to ensure department and project activities are prioritized and completed. - Organize and participate in scheduled standing meetings as needed and requested, capturing meeting notes and providing updates. - Prepare and maintain project documentation, including project plans, progress reports, meeting minutes, and other relevant materials. Compile data and generate reports to communicate project status, outcomes, and key performance indicators to stakeholders. Education and/or Work Experience Requirements: - 3–5 years of experience in HR operations, talent coordination, workforce enablement, or a related role. - Bachelor's degree in Human Resources, Organizational Development, Public Health, Public Administration, Communications, Education, or related field (or equivalent work experience). - Demonstrated hands-on experience administering an ATS (e.g., Greenhouse, Lever, BambooHR, JazzHR, or similar) - Demonstrated hands-on experience administering an LMS (e.g., Skillsoft Percipio, TalentLMS, Cornerstone, Absorb, Docebo, or similar) - Experience designing and facilitating new hire orientation or onboarding in a remote work environment. - Knowledge of instructional design fundamentals or experience developing training materials. - Experience coordinating training logistics across distributed teams or complex schedules - Strong written communication skills; ability to write clear job descriptions, training materials, and operational communications. - Exceptional organizational and project coordination skills with the ability to manage multiple priorities simultaneously. - Comfort working in a fast-paced, mission-driven maternal mental health environment serving pregnant and postpartum individuals. - Experience working in a nonprofit, social services, crisis services, or behavioral health organization. - Familiarity with compliance or certification tracking requirements in a regulated or contract-driven environment. Additional Eligibility Qualifications - Must complete and clear a Non–Sensitive Tier II - Moderate Check and Clearance background check (administered by HHS). - Must be able to commit to the Postpartum Support International vision and be passionate about its mission. - Must possess optimal (high) internet speeds and be able to maintain optimal speeds for the utility of operating systems and platforms. - Must utilize a quiet and secure office space for privacy and confidentiality. Physical Requirements - Ability to safely and successfully perform the essential job functions consistent with the ADA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards; - Required to sit, stand, walk, speak, and hear while performing the duties of this job regularly. The position requires extensive computer use, so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. In-Person Availability While this role is predominantly remote, travel and in-person meeting attendance is required up to two times per year for internal PSI meetings, and as needed for contractually essential stakeholder engagements (estimated at most twice per year). What We Offer - A deep commitment to fostering a culture where everyone feels respected, valued, and supported. - A fully remote, asynchronous work environment that empowers you to work where and when you’re most effective while maintaining a healthy work-life balance. - Ongoing professional development opportunities to help you grow your skills and expand your network. - A comprehensive benefits package focused on your well-being, including medical, dental, and vision coverage. - Generous paid time off, including vacation (two-weeks), holidays, sick leave, and personal days (three). - Inclusive parental leave (twelve-weeks) supporting all paths to parenthood, along with resources to help balance family responsibilities - Comprehensive retirement plan option with an organization provided match to support your long-term financial goals. Equal employment opportunity and having a diverse staff are fundamental principles at Postpartum Support International, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. Postpartum Support International does not discriminate against formerly incarcerated individuals.

Essential Duties & Responsibilities Postpartum Support International (PSI) works to promote awareness, prevention, and treatment of mental health issues related to childbearing. PSI supports families, provides expert training to providers, and creates a bridge between families and informed resources. PSI disseminates information and resources through its volunteers, website, training, chapters, and annual conference. PSI board and staff are dedicated and passionate individuals committed to alleviating distress and improving outcomes for pregnant and postpartum families. PSI headquarters is in Portland, Oregon, but the position is entirely remote. PSI additionally operates the National Maternal Mental Health Hotline, a 24/7 hotline federally funded by the Health Resources and Services Administration (HRSA). The Manager, Clinical Practice & Operations is a senior operational and clinical leadership role responsible for building and sustaining the infrastructure that enables the National Maternal Mental Health Hotline to deliver consistent, high-quality, evidence-based care at scale. This role owns the clinical practice ecosystem, spanning training architecture, protocol development and refinement, clinical standards, and the direct management and development of the Clinical Supervisor team. This is not a primarily direct-service role. It is a systems-thinking, people-developing, and process-building leadership position that requires the ability to see across the full clinical operation, identify gaps before they become problems, and drive continuous improvement with rigor and urgency. The Manager, Clinical Practice & Operations serves as the Hotline’s foremost subject matter expert on clinical service delivery, practice standards, and operational readiness and partners closely with the Associate Program Manager and Data Manager/CQI Specialist on quality improvement activities without duplicating those functions. How You Will Contribute As the Manager, Clinical Practice and Operations, you will perform the following and/or similar activities: Clinical Practice Leadership & Oversight (40%) - Serve as the clinical practice subject matter expert for the Hotline, owning the design, implementation, maintenance, and continuous refinement of clinical protocols, service delivery standards, and evidence-based practice frameworks specific to perinatal mental health. - Provide direct management and full performance oversight of the Clinical Supervisor team, including routine 1:1s, performance evaluations, professional development planning, and accountability to role expectations. - Partner with and develop Clinical Supervisors to ensure they are functioning as effective team leads, coaching them to see the big picture of clinical operations, not only their individual caseloads or shift responsibilities. - Lead the ongoing review cycle for all clinical protocols and procedures, ensuring they remain current, evidence-informed, and aligned with contractual obligations and emerging field standards. - Establish and maintain a structured cadence for protocol review, escalation pathways, and clinical decision-making frameworks so that Hotline Counselors have clear, reliable guidance in high-acuity situations. - Monitor the external environment, including current events, public health developments, and emerging perinatal mental health research, to proactively anticipate shifts in caller needs and adjust clinical guidance accordingly. - Foster partnerships with Hotline leadership to determine and implement clinical best practices, informing strategic development and ensuring clinical services remain aligned with project goals. - Conduct or oversee clinical case audits, live monitoring, quality contact monitoring, and 1:1 clinical supervision with Hotline Counselors as needed to maintain practice quality and support counselor development. Training Architecture & Protocol Development (40%) - Own the clinical training infrastructure for all Hotline staff, including the design, sequencing, delivery, and ongoing evaluation of standardized orientation, onboarding, and continuing education curricula. - Lead the development and maintenance of the Training and Orientation Plan, with particular attention to clinical services content, measurable competency benchmarks, and timelines that reflect operational realities. - Establish and maintain a systematic process for identifying clinical training gaps through case audits, live monitoring findings, and Clinical Supervisor input, translating findings into actionable curriculum updates and protocol refinements. - Drive the refinement of clinical protocols in response to counselor performance trends, help-seeker outcome patterns, and contractual requirements, documenting all changes and ensuring effective communication and retraining across the team. - Collaborate with the Data Manager/CQI Specialist to ensure data quality processes (including the Universal Data Quality Process, CARE Process, Quality Contact Monitoring, and Case Auditing) are functionally supporting clinical operations; translate findings into clinical improvements and training responses. - Analyze contact data and trend patterns monthly to surface clinical service gaps, counselor support needs, and opportunities for protocol or resource enhancement, reporting findings and recommended actions to Hotline leadership. - Support the Hotline Services team in the hiring process for Hotline Counselor staff by contributing clinical expertise to interviews, onboarding design, and skill-mix assessment. - Maintain accurate records of counselor credentials, licensure, and liability insurance in collaboration with the Associate Program Manager and Workforce Enablement Specialist, ensuring ongoing compliance. - Maintain accurate and confidential records, ensuring compliance with relevant laws and regulations. Hotline Communications, Collaboration & Teamwork (15%): - Participate actively in all required Hotline leadership/administrative meetings, quality improvement sessions, strategy workgroups, and trend data reviews. - Provide regular, structured updates to Hotline Executive Staff and Project Leadership on clinical practice performance, emerging needs, and recommended actions. - Manage the Clinical Supervisor team schedule to ensure adequate, consistent coverage across all operational hours. - Facilitate routine 1:1 meetings with Clinical Supervisors to disseminate information, monitor performance, and support professional growth. - Lead independent Clinical Practice team meetings to facilitate team cohesion, information sharing, and operational momentum. - Develop and sustain strong collaborative relationships with internal staff, committees, and external organizations to advance the Hotline’s clinical quality and engagement goals. - Respond promptly to requests from the Project Director, Associate Program Manager, Contracts and Special Projects Specialist, and HRSA Project Leads. Operational Need & Surge Protocol Response (5%): In the event of an anticipated surge in Hotline volume, and in alignment with the Surge Protocol, provide live phone, text, and web chat support, adhering to all Hotline Counselor protocols and practices. This is activated only upon request during actively scheduled working hours; no flex time or overtime is required. Education and/or Work Experience Requirements - Master’s degree or higher in clinical social work, counseling, psychology, or a related field required. - Active, unrestricted professional licensure required: Licensed Clinical Social Worker (LCSW), Licensed Professional Counselor (LPC), or Licensed Mental Health Counselor (LMHC). - Minimum of four (4) years of management experience, with demonstrated responsibility for team performance, staff development, and operational outcomes, preferably in behavioral, mental, or public health settings. - Minimum of five (5) years of post-master’s clinical experience in mental health services. - Documented clinical supervision training and qualifying supervised hours required. - Demonstrated experience in perinatal mental health service delivery and working with diverse populations. Knowledge of maternal health issues, perinatal mood disorders, and related topics. - Proven ability to build and manage clinical practice systems, including training programs, protocol development cycles, and practice standards infrastructure, not solely direct clinical service delivery. - Strong analytical skills with the ability to interpret contact data and translate findings into operational decisions and clinical improvements. - Demonstrated capacity to develop and directly manage clinical supervisors, including coaching staff toward systems-level thinking and operational accountability. - Knowledge of trauma-informed, culturally responsive, and linguistically accessible counseling frameworks. - Familiarity with crisis intervention best practices and the ability to lead effectively under pressure. - Knowledge of relevant laws, regulations, and ethical standards governing mental health practice and client confidentiality. Additional Eligibility Qualifications - Must complete and clear a Non–Sensitive Tier II - Moderate Check and Clearance background check (administered by HHS). - Must be able to commit to the Postpartum Support International vision and be passionate about its mission. - Must possess optimal (high) internet speeds and be able to maintain optimal speeds for the utility of operating systems and platforms. - Excellent verbal and written communication skills, including the ability to translate complex clinical information for diverse internal and external audiences. - Ability to work flexible and non-traditional hours as operational needs require. - Ability to work independently, exercise sound judgment, and drive work to completion with minimal direction. - Ability to manage competing priorities and respond to unpredictable, high-acuity situations with a calm, solution-oriented approach. - Active state licensure in good standing is maintained throughout employment. - Dedicated, quiet, and secure workspace ensuring privacy and confidentiality. What We Offer - A deep commitment to fostering a culture where everyone feels respected, valued, and supported. - A fully remote, asynchronous work environment that empowers you to work where and when you’re most effective while maintaining a healthy work-life balance. - Ongoing professional development opportunities to help you grow your skills and expand your network. - A comprehensive benefits package focused on your well-being, including medical, dental, and vision coverage. - Generous paid time off, including vacation (two weeks), holidays, sick leave, and personal days (three). - Inclusive parental leave (twelve weeks) supporting all paths to parenthood, along with resources to help balance family responsibilities - Comprehensive retirement plan option with an organization-provided match to support your long-term financial goals. Physical Requirements - Ability to safely and successfully perform the essential job functions consistent with the ADA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards; - Required to sit, stand, walk, speak, and hear while performing the duties of this job regularly. The position requires extensive computer use, so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. In-Person Availability - While this role is predominantly a remote position, travel and in-person meeting attendance are required up to two times per year for internal PSI meetings, and as needed for contractually essential stakeholder engagements (estimated no more than twice per year). Equal employment opportunity and having a diverse staff are fundamental principles at Postpartum Support International, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. Postpartum Support International does not discriminate against formerly incarcerated individuals.