Pillsbury Winthrop Shaw Pittman LLP

Provide advanced document processing services, utilizing Microsoft Office Suite for document creation and formatting, assist with complex production tasks, and mentor document production specialists in a high-production environment.

Title: Legal Support Specialist Location: Silicon Valley Job Description: Palo Alto, California Job Description Primary Responsibilities The Silicon Valley office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals. The Legal Support Specialist works closely with Paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed. Primary responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, calendar entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements, and scheduling meetings. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require. The successful candidate must have a strong interest in the legal profession. The candidate must be proficient in MS Office, Excel and Power Point. The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid Excel and computer skills are essential. The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. The current requirement is a minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require. Overtime flexibility is required. Candidate must be a team player and have the ability to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act. California Pay range for this role, with final offer amount dependent on skillset and experience, is $65,000 - $75,000. Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer. If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.

Title: Legal Support Specialist Location: New York Full time Job Description: New York, New York We are seeking to hire a Legal Support Specialist to support the NY office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed. Primary responsibilities: - Preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, diary entries. - Editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings. - Assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. - The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and NYSCEF as directed. - Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned. Qualifications: - Must at least 2+ years of experience in the legal industry with a strong interest in the legal profession. - Must be proficient in MS Office, Excel and Power Point. - The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid computer skills are essential. - The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. - This position requires a 3-day a week in-person schedule, remote 2 days with the understanding that this schedule may change as business needs require. Overtime flexibility is required. - Must be a team player and have the ability to adapt to changing technologies and procedures. - BA/BS degree required. - Notary Public, a plus. The expected salary range for this position is $60,000 - $70,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Title: Legal Support Specialist Location: New York Job Description: We are seeking to hire a Legal Support Specialist to support the NY office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and legal secretaries as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed. Primary Responsibilities: - Preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, and diary entries. - Editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings. - Assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. - Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned. Qualifications: - Must have a strong interest in the legal profession. - Must be proficient in MS Office, Excel and Power Point. - Strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid computer skills are essential. - The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. - This position requires a 3-day a week in-person schedule, remote 2 days with the understanding that this schedule may change as business needs require. Overtime flexibility is required. - Candidate must be a team player and have the ability to adapt to changing technologies and procedures. - BA/BS degree required. - Notary Public, a plus. The expected salary range for this position is $57,000 - $60,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location. Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

• Lead the development and execution of the firmwide Knowledge Management & Innovation strategy • Collaborate with firm leadership and stakeholders to align KM & Innovation initiatives • Establish and monitor key performance metrics and provide reporting to firm leadership • Lead, develop, and mentor a multidisciplinary team • Recruit and retain high-performing talent • Foster a collaborative, innovative, and business-focused team culture • Serve as a strategic voice to business unit leadership • Develop and facilitate cross-functional knowledge-sharing programs and training sessions • Collaborate with IT, Legal Operations, and other stakeholders to evaluate and implement technology solutions • Monitor emerging trends and technologies within the legal, AI, and professional services markets

Title: Legal Support Specialist Location: San Francisco, California time type Full time job requisition id R003204 San Francisco, California Job Description The San Francisco office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed. Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings. The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require. Qualifications: The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office, including Word, Excel, and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills, with the ability to manage a high‑volume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills, along with solid Word, Excel, and overall computer proficiency, are essential. This role requires a positive, self‑motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast‑paced environment. The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs. Flexibility to work overtime is required. Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act. California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.

Support attorneys by preparing documents, conducting research, and managing administrative tasks. Track deadlines for filings, assist with document production, and maintain organized electronic and physical files to ensure efficient operations.

• Assist with populating, maintaining and updating e-Billing data for our e-Billing clients across the firm’s and clients’ 3rd party applications. • Coordinate resubmission of invoices with billing specialists/billing attorneys/secretaries. • Review client e-billing guidelines and various vendor platforms to ensure proper set up of e-billing clients in the system. • Ensure compliance with the firm’s billing policies and resolving any potential discrepancies before live rollout. • Assist E-Billing team with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles when needed. • Clearly communicate and respond to inquiries and requests made by clients, attorneys, and business services professionals. • Supervise the e-billing process, including maintaining and monitoring eBillingHub, and e-billing vendor websites to ensure that all invoices are submitted timely and successfully. • Work with the billing/e-Billing/collection teams to monitor and resolve any billing issues, ensuring quick resolution and maintaining client satisfaction. • Document meetings/discussions with billers, partners and clients for actions and/or later follow-up. • Interact daily with the E-Billing, Billing & Collection teams. • Ad hoc reports for attorneys as needed. • Handle special assignments/projects, complex e-billing and additional duties as assigned.