OneIMS - Integrated Marketing Solutions

• Manage calendars, Inboxes, meetings, appointments, priorities, and follow-up tasks. • Monitor executive and company inboxes, identify important messages, and organize communications by priority. • Draft and send professional email responses with proper approval and context. • Track outstanding requests, deadlines, commitments, and action items. • Prepare leadership for internal, prospect, and client meetings. • Maintain confidentiality when working with sensitive company, employee, prospect, and client information. • Use HubSpot’s Marketing Hub, Sales Hub, CRM, and reporting tools. • Maintain accurate contact, company, deal, and activity records. • Create and update deals, tasks, notes, lists, properties, pipelines, and workflows. • Help build and manage email campaigns, forms, landing pages, lists, and basic automations. • Build HubSpot reports and dashboards for sales, marketing, pipeline, revenue, lead generation, and team activity. • Monitor CRM data quality and correct incomplete, duplicate, or outdated information. • Track prospects and clients throughout the sales process. • Help ensure that leads and sales opportunities receive timely follow-up. • Document processes and maintain organized records inside HubSpot. • Use prospecting and sales intelligence tools such as Apollo to research companies, identify contacts, and build targeted prospect lists. • Support outbound prospecting and lead-generation campaigns. • Help prepare meeting agendas, discovery notes, follow-up emails, and sales materials. • Create professional quotes, proposals, and sales documents. • Help manage quote approvals, revisions, delivery, and electronic signatures. • Track proposal status and follow up on unsigned or unanswered quotes. • Keep sales pipelines, deal stages, next steps, close dates, and forecast information updated. • Produce weekly reports covering pipeline activity, opportunities, follow-ups, meetings, and revenue progress. • Schedule, organize, and help facilitate internal, prospect, and client calls. • Prepare agendas and ensure participants have the correct meeting information and materials. • Take clear meeting notes and capture decisions, assignments, owners, and deadlines. • Use AI tools to summarize transcripts and convert conversations into organized action items. • Send follow-up communication after meetings. • Make sure all notes, recordings, and next steps are documented in HubSpot. • Follow up with team members to ensure assigned action items are completed. • Use Claude and ChatGPT to improve research, writing, meeting preparation, reporting, communication, and administrative workflows. • Understand how to work with MCP integrations, connected applications, and AI-enabled tools. • Use AI responsibly to analyze information, draft communications, summarize meetings, and organize company knowledge. • Review all AI-generated work for accuracy, tone, confidentiality, and brand alignment. • Identify repetitive tasks that can be improved through AI, HubSpot workflows, integrations, or automation. • Learn new tools quickly and help document effective AI processes for the team. • Create professional presentations in Google Slides and other presentation tools. • Help build proposals, quotes, reports, and sales presentations using HubSpot data. • Turn ideas, notes, and meeting transcripts into clear, well-structured presentations. • Use AI-assisted design tools to improve layouts, messaging, and visual consistency. • Maintain branded templates for proposals, presentations, reports, and other company documents. • Proofread all materials for accuracy, grammar, formatting, and brand consistency.

We are looking for a creative, detail-oriented Video Editor and Motion Graphics Designer who can transform ideas, recordings, and raw footage into polished content that captures attention, strengthens our brands, and grows our online audience. This is more than a traditional editing position. We need someone who understands storytelling, design, writing, artificial intelligence, content strategy, social media publishing, and audience growth. What You’ll Do - Edit long-form and short-form videos, including podcasts, interviews, educational videos, advertisements, webinars, and social media content. - Create motion graphics, animated text, branded transitions, visual effects, and other engaging design elements. - Turn long-form recordings into high-performing short-form content for LinkedIn, Instagram, TikTok, YouTube, Facebook, and other platforms. - Optimize content for each platform, including its dimensions, length, pacing, hook, captions, hashtags, keywords, thumbnails, and calls to action. - Develop and execute strategies to increase followers, engagement, reach, watch time, and brand awareness. - Research audience interests, competitors, platform trends, keywords, and content opportunities. - Build, manage, and maintain organized content calendars across multiple brands and social platforms. - Upload, schedule, and publish content using native platform tools and third-party social media management platforms. - Confirm that scheduled posts are formatted correctly, published on time, and properly tagged and linked. - Engage with followers by monitoring and responding appropriately to comments and messages. - Track performance and use data to identify which topics, formats, hooks, and publishing times produce the best results. - Test new content ideas and make recommendations based on audience response and platform analytics. - Coordinate content around campaigns, company priorities, events, and important dates. - Use AI-powered tools to improve editing speed, content quality, repurposing, transcription, writing, research, and workflow efficiency. - Write and improve video hooks, headlines, captions, descriptions, scripts, hashtags, and calls to action. - Create thumbnails, social graphics, presentation visuals, and other branded marketing assets. - Review all work carefully for spelling, grammar, visual consistency, brand accuracy, and technical quality. - Collaborate with marketing, creative, and leadership teams to turn ideas into compelling content.

• Manage executives' calendars, schedule meetings, and coordinate appointments effectively. • Assist in preparing presentations, reports, and marketing materials. • Coordinate marketing campaigns and sales activities to ensure timely execution. • Conduct market research and compile data to support sales and marketing decisions. • Maintain and update customer relationship management (CRM) systems. • Organize events, conferences, and client meetings as required. • Handle correspondence, communication, and follow-ups with clients and partners. • Support the sales team in lead generation and tracking. • Manage administrative tasks to facilitate team productivity.

• Manage the full sales cycle from prospecting and needs analysis to proposal development and closing deals. • Consult with clients to develop customized AEO (answer engine optimization) strategies that improve account engagement and drive revenue. • Analyze and optimize SEO strategies to boost organic traffic and search engine rankings. • Collaborate with marketing operations teams to streamline and enhance campaign execution and automation. • Deliver presentations and demonstrations to clients, articulating the value of proposed solutions. • Maintain strong client relationships through ongoing communication and strategic consulting. • Stay current on industry trends and emerging technologies to proactively advise clients on best practices. • Work cross-functionally internally to ensure seamless delivery and execution of client solutions.

• Support the marketing and sales teams by managing schedules, organizing meetings, and coordinating travel arrangements. • Assist in the preparation of marketing materials, reports, and presentations to support team objectives. • Maintain project timelines and track progress on various marketing campaigns and sales initiatives. • Conduct market research and compile data to provide insights that support marketing and sales strategies. • Act as a liaison between internal teams and external partners, ensuring effective communication and collaboration. • Help coordinate logistics for marketing events, conferences, and client meetings, ensuring all details are managed and executed smoothly. • Maintain organized records of client interactions, marketing campaigns, and project documentation. • Assist with lead tracking and communication, inputting data into the CRM system as necessary. • Provide general administrative support, including handling correspondence and phone inquiries. • Contribute to the continuous improvement of administrative processes to enhance productivity for the marketing and sales teams.

• Oversee and cultivate relationships with key clients, acting as the primary point of contact for all account-related matters. • Develop, implement, and manage tailored marketing strategies encompassing HubSpot, SEO, AEO, and Paid Advertising. • Utilize data-driven insights to optimize client campaigns for maximum performance and ROI. • Lead SEO and AEO initiatives, conducting comprehensive audits and analysis to enhance visibility and drive traffic. • Manage and optimize paid advertising campaigns across multiple platforms including Google Ads, Facebook Ads, and other relevant channels. • Collaborate with creative and technical teams to ensure cohesive execution of client strategies and projects. • Conduct regular performance reviews with clients, providing insights, reporting on KPIs, and recommending strategies for continued improvement. • Stay updated on the latest trends in digital marketing, including HubSpot enhancements, SEO developments, AEO techniques, and paid advertising advancements. • Mentor and provide guidance to junior account managers and team members. • Identify opportunities for growth and upselling within existing client accounts.