Notable Systems Inc

Company Summary: Notable Systems automates revenue cycle management for durable medical equipment / home medical equipment, complex rehab therapy, specialty pharmacy, and post-acute care providers. Since 2017, we've helped healthcare organizations transform into scalable, AI-enhanced operations that prioritize patient experience over administrative burden. Trusted by HME News' 2025 Provider of the Year and industry leaders who collectively process tens of millions of orders annually, our intelligent document processing platform supports the entire revenue cycle from referral intake through payment: - Intake Manager automatically processes medical documents from any source, classifying pages, extracting 100+ fields with AI-driven validation, applying custom business rules, and creating patient accounts and orders without manual bottlenecks. - Claims Manager uses AI trained by our billing experts to evaluate orders against payer-specific coverage criteria before submission, maximizing first-pass approval rates while providing transparent reasoning reports for comprehensive audit and appeal support. - AI Transformation Program (AITP) delivers custom technical buildouts through Forward Deployed Software Engineers and DME billing experts who embed with your team to develop tailored workflows beyond standard Intake Manager and Claims Manager capabilities. Our platform seamlessly integrates with NikoHealth, Brightree, and custom billing systems while maintaining HIPAA compliance and SOC 2 Type 2 certification. With over 50 million pages processed annually, we deliver enterprise-grade reliability that reduces costs, prevents denials, accelerates reimbursements, and optimizes cash flow. Notable Systems operates nationwide with a 100% US-based team dedicated to solving the paperwork challenges that slow down healthcare delivery. Our customer-centric approach has made us the trusted partner for providers looking to scale through automation rather than headcount. Position Summary: The Technical Recruiter and People Operations Manager is a member of the People Operations team who supports the HR needs of Notable Systems’ Technology and Product organizations (a second People Operations Manager will support our Growth, Client Support, and Administrative departments). Reporting to the VP of Operations, this team member will own recruiting and onboarding of new employees to these teams as well as supporting them around performance management, professional development, employee engagement, and other HR needs. The ideal candidate brings at least three years of technical recruiting experience along with a desire to take on a broader people operations role. Job Duties: Support the Technology and Product departments in the following areas: - Talent Acquisition - Draft job descriptions and review and propose edits to ones that have already been drafted. - Research and recommend compensation ranges for approved roles to be filled. - Support hiring managers in developing interview strategies, guides, and materials. - Manage job postings, creating them and taking them down as needed. - Source candidates, using a variety of strategies to identify and attract top talent. - Evaluate applications and recommend which to move forward. - Schedule and conduct interviews with candidates to assess their qualifications and fit for the role. - Check references of finalists. - Advise hiring managers in offer negotiation. - Create and send offer letters. - Order and assess background checks. - Oversee onboarding, partnering with hiring managers, IT, and Security teams to ensure that the onboarded experience is efficient, effective, and welcoming. - Apply a continuous improvement mindset to talent acquisition, identifying opportunities to improve the process for candidates, hiring managers, the People Operations team, and the company as a whole, balancing user experience, efficiency, cost, and security. - Performance Management. - Administer annual performance appraisals and follow up with managers to ensure completion. - Advise managers on addressing poor performance, including assisting with Performance Improvement Plans and terminations as needed. - Professional Development: - Work with department heads to establish and maintain career ladders, compensation bands, and promotion criteria. - Gather input on skills and knowledge gaps among current employees and work with department heads to implement upskilling initiatives. - Employee Engagement & Support: - Provide first-line general support for all HR questions from employees. - Analyze and report on responses to employee engagement surveys, and partner with department heads to develop and implement strategies to improve employee engagement and retention. - Support planning and execution of department retreats. - Policies & Documentation: - Maintain knowledge of laws, regulations and best practices to ensure compliance with employment laws and regulations. - Process and document all employee status changes, including promotions, transfers, raises, and terminations. - Maintain employee personnel files with relevant documentation. - Draft new company policies as needed and provide input on changes to existing policies. - Vendor Management: - Liaise with various HR vendors, including those providing PEO (Professional Employer Organization, ATS (Applicant Tracking System), and background checking services. - Advise on any additional HR services needed or recommended changes to the vendors we utilize. - Benefits & Leaves: - Support benefit enrollment for employees as they join the company or become eligible. - Manage leaves of absence, ensuring compliance with all federal, state and local regulations. - Support annual evaluation of benefits offerings and recommend changes as needed. - Payroll: - Process payroll for a portion of the company. Required Qualifications: - At least five years of total professional experience. - At least three years of full-cycle technical recruiting experience in a high-growth start-up environment, recruiting technical candidates of various levels of seniority in a competitive industry. - Strong sourcing skills and experience with creative candidate sourcing and engagement techniques. - Ability to evaluate technical aptitude and screen candidates for both technical skills and company fit. - Strong understanding of the technical talent landscape and how top talent evaluates opportunities. - Excellent organizational and project management skills and attention to detail. - Ability to act consistently with integrity, professionalism, and confidentiality. - Strong written and verbal communication skills with high emotional intelligence. - Ability to analyze data and craft presentations. - Proficiency with Google Workspace. - Must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. - Must live in the U.S. or U.S. Territories. Preferred Qualifications: - Experience supporting non-recruiting people operations functions, such as performance management, professional development, employee engagement, policies, and benefits. - Experience defining salary bands and career ladders. - Knowledge of employment laws and employer regulations. - Experience using Slack, Asana, ADP, and JazzHR. - Located in the NYC metro area. Salary: The salary range for this position is $130,000 - $155,000 per year. Benefits: We offer comprehensive and competitive benefits, including: - 10 company holidays per year - 4 weeks of vacation per year - 8 sick days per year - Health/dental/vision insurance - 401K with company match - Paid parental leave Work from Home Requirements: - Reliable Internet: Minimum download speed of 50 mbps and upload speed of 10 mbps. You can test your internet speed at this link: https://www.speedtest.net - Smartphone: Must have a smartphone, as we use multi-factor authentication for logging in to our system, so you will need to download an app to your phone. - Equipment: Company laptop and optional external monitor will be provided. - Privacy: Must have a private place to work in order to protect the confidentiality of the patient data we access.

Company Summary: Notable Systems automates revenue cycle management for durable medical equipment / home medical equipment, complex rehab therapy, specialty pharmacy, and post-acute care providers. Since 2017, we've helped healthcare organizations transform into scalable, AI-enhanced operations that prioritize patient experience over administrative burden. Trusted by HME News' 2025 Provider of the Year and industry leaders who collectively process tens of millions of orders annually, our intelligent document processing platform supports the entire revenue cycle from referral intake through payment: - Intake Manager automatically processes medical documents from any source, classifying pages, extracting 100+ fields with AI-driven validation, applying custom business rules, and creating patient accounts and orders without manual bottlenecks. - Claims Manager uses AI trained by our billing experts to evaluate orders against payer-specific coverage criteria before submission, maximizing first-pass approval rates while providing transparent reasoning reports for comprehensive audit and appeal support. - AI Transformation Program (AITP) delivers custom technical buildouts through Forward Deployed Software Engineers and DME billing experts who embed with your team to develop tailored workflows beyond standard Intake Manager and Claims Manager capabilities. Our platform seamlessly integrates with NikoHealth, Brightree, and custom billing systems while maintaining HIPAA compliance and SOC 2 Type 2 certification. With over 50 million pages processed annually, we deliver enterprise-grade reliability that reduces costs, prevents denials, accelerates reimbursements, and optimizes cash flow. Notable Systems operates nationwide with a 100% US-based team dedicated to solving the paperwork challenges that slow down healthcare delivery. Our customer-centric approach has made us the trusted partner for providers looking to scale through automation rather than headcount. Position Summary: We are seeking a detail-oriented and experienced Medical Reimbursement Analyst with expertise in power mobility, CRT, specifically power operated scooters and power wheelchairs of all levels and types to join our team. Reporting to the Manager of Healthcare AI Solutions, you will play a crucial role in maintaining the accuracy of our proprietary payor criteria rule system by creating and updating payor rules for DME and HME products. Job Duties: Rules Development - Identify and review government and payor coverage criteria policy associated with clients’ needs and requests. - Analyze payor policy guidelines and break them down into comprehensive rule sets, capturing dependencies and nuances. - Interpret and document coverage criteria policy guidelines by HCPC, ICD10, and other written requirements. - Apply customer specific exceptions and interpretations to the rule sets. Cross Functional Collaboration - Collaborate with customers to understand their specific requirements, exceptions and interpretations to apply to the policy. - Collaborate with a team of software coders to convert the documented rules into code-based rules. - Act as a liaison between the coder team, customers, and other stakeholders to clarify requirements and ensure accurate rule implementation. Testing - Perform extensive testing of the implemented rules to ensure adherence to payor policies and accurate medical necessity determination. - Prepare test files including redacting, merging and splitting PDFs, TIFs, and CSV files as needed. - Create testing plans per product category to ensure comprehensive testing and rule set accuracy. - Perform ongoing quality assurance audits of rule sets that have been deployed. Monitoring - Stay up-to-date with healthcare policies, compliance, industry trends, and best practices related to DME and HME products. - Monitor system output and coverage criteria policy rule changes that may impact results. Required Qualifications: - At least 3 to 5 years of medical necessity experience in obtaining prior authorizations and claims billing to Medicare for all levels of power mobility, including power operated vehicles and power wheelchairs. This includes all wheelchair options and accessories, including all power options, such as power tilt, power recline, seat elevation and power elevation leg rests. Additionally, it requires full medical necessity knowledge of seating and positioning components. - Deep familiarity with Medicare coverage criteria for all wheelchair levels and options. - Strong written and verbal communication skills. - Demonstrated ability to work cross-functionally. - Outstanding analytical skills with the ability to interpret complex policy guidelines and break them down into actionable data. - Strong knowledge of HIPAA and PHI compliance. - Proficient in Microsoft Office and Google Suite. - Ability to thrive in a fast paced environment. - High School degree or equivalent. - Must live in the U.S. or U.S. Territories. - Must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Preferred Qualifications: - Experience in claims billing and denial resolution and medical necessity knowledge for Medicare manual and power mobility devices. - Experience working with software development teams. - Bachelor’s degree. - Experience redacting, merging and splitting documents. Salary: The salary range for this position is $70,000 - $110,000 per year. Benefits: We offer comprehensive and competitive benefits, including: - 10 company holidays per year - 4 weeks of vacation per year - 8 sick days per year - Health/dental/vision insurance - 401K with company match - Paid parental leave Work from Home Requirements: - Reliable Internet: Minimum download speed of 50 mbps and upload speed of 10 mbps. You can test your internet speed at this link: https://www.speedtest.net - Smartphone: Must have a smartphone, as we use multi-factor authentication for logging in to our system, so you will need to download an app to your phone. - Equipment: Company laptop and optional external monitor will be provided. - Privacy: Must have a private place to work in order to protect the confidentiality of the patient data we access.

Company Summary: We are a rapidly growing, fully remote Intelligent Document Processing company that drives unmatched efficiency in the medical equipment, healthcare, and financial services industries. Leveraging techniques like optical character recognition, machine learning, and large language models, our platform empowers our customers to transform complex, unstructured data into actionable insights, expediting their revenue cycle and lowering their costs. Ultimately, this helps patients get the care they need more quickly while reducing frustration with both their provider and their insurance company. While we currently focus primarily on the HME (Home Medical Equipment) and DME (Durable Medical Equipment) industries, we are exploring and developing additional applications of our solutions to broader problems within healthcare, finance, and beyond. Position Summary: The Healthcare Product Marketing Manager is the marketing team's go-to expert on the DME/HME ecosystem, responsible for translating industry knowledge into product positioning, go-to-market strategy, and sales enablement that resonates with healthcare buyers. Reporting to the VP of Marketing, this role sits at the intersection of product, sales, and marketing, partnering closely with subject matter experts across client success, operations, and product to ensure our messaging accurately reflects how the platform solves real operational and revenue cycle challenges. This person should be comfortable learning from internal SMEs, synthesizing that knowledge, and turning it into compelling narratives for external audiences, whether that's a billing manager evaluating workflow automation or a C-suite buyer building a case for digital transformation. Job Duties: - Healthcare Subject Matter Expertise & Strategic Partnerships - Leverage expertise in DME/HME operations, payer relationships, and revenue cycle management to inform Marketing team strategies and deliverables - Serve as the marketing team's primary translator between internal domain expertise and external-facing content, messaging, and campaigns - Act as the primary marketing liaison for strategic partnerships, owning communications strategy, partner enablement, and co-marketing development - Partner with senior leadership to develop compelling proposals and customer presentations, providing strategic guidance on industry best practices and competitive positioning - Sales Enablement - Develop compelling sales presentations, product decks, and pitch materials that clearly articulate product value propositions in the language healthcare buyers use - Create comprehensive battle cards highlighting competitive advantages, objection handling, and key differentiators - Design and maintain sales enablement resources including product one-pagers, case studies, and ROI calculators - Conduct sales training sessions to ensure team proficiency in product knowledge and messaging - Collaborate with sales leadership to identify and address knowledge gaps and resource needs - Positioning and Narrative - Conduct market research to understand healthcare IT trends, regulatory shifts, customer needs, and market opportunities - Map the competitive ecosystem to identify Notable Systems' unique position in the market - Develop compelling vision and mission statements that resonate with target audiences - Create and maintain product positioning frameworks and messaging hierarchies - Craft strategic narratives that effectively communicate the company's value proposition and product benefits - Ensure consistent positioning across all marketing channels and customer touchpoints - Content Strategy - Develop and execute a comprehensive content marketing strategy aligned with business objectives and the buyer journey - Oversee creation of high-quality content across multiple formats including website copy, blog posts, whitepapers, and case studies - Manage the production of marketing assets for lead generation campaigns including landing pages, emails, and advertising copy - Plan and coordinate webinar programs, product videos, and other multimedia content - Ensure consistent messaging and brand voice across all content assets - Collaborate with in-house teams and/or external agencies to scale content production - Competitive Intelligence - Establish and maintain a systematic approach to monitoring competitor activities, product offerings, and marketing strategies across healthcare IDP, RCM automation, and adjacent categories - Conduct regular competitive analysis to identify threats and opportunities in the marketplace - Create and update competitive comparison matrices highlighting key differentiators - Provide quarterly reports on competitive landscape changes and implications for business strategy - Distribute competitive insights to relevant stakeholders across the organization - Collaborate with product teams to incorporate competitive intelligence into product roadmap planning Required Qualifications: - Bachelor's degree in Marketing, Business, Communications, or related field - 5+ years of product marketing experience in B2B SaaS environments with direct healthcare technology experience - Familiarity with the DME/HME space, including revenue cycle management and the roles of payors and providers - Demonstrated ability to translate technical concepts into compelling marketing messages for healthcare and business audiences - Expert ability to create and edit Powerpoint / Google Slides presentations that are visually compelling and effectively tell a story - Strong project management skills with ability to manage multiple strategic initiatives simultaneously - Exceptional written and verbal communication skills with experience presenting to C-level audiences - Experience working cross-functionally with sales, product, and executive teams - Data-driven approach to measuring marketing effectiveness and demonstrating ROI - Strategic thinking with ability to align marketing activities to business objectives - Must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time - Must live in the U.S. or U.S. Territories Preferred Qualifications: - MBA or other relevant advanced degree - Experience in a healthtech startup or high-growth environment - Experience managing agency relationships and freelancers - Experience building or developing marketing teams Salary: The salary range for this position is $126,000 - $165,000 per year. Benefits: We offer comprehensive and competitive benefits, including: - 10 company holidays per year - 4 weeks of vacation per year - 8 sick days per year - Health/dental/vision insurance - 401K with company match - Paid parental leave Work from Home Requirements: - Reliable Internet: Minimum download speed of 50 mbps and upload speed of 10 mbps. You can test your internet speed at this link: https://www.speedtest.net - Smartphone: Must have a smartphone, as we use multi-factor authentication for logging in to our system, so you will need to download an app to your phone. - Equipment: Company laptop and optional external monitor will be provided. - Privacy: Must have a private place to work in order to protect the confidentiality of the patient data we access.