New America

Accounts Payable Specialist Washington, DC Full Time Finance Mid Level Primary Function: The Accounts Payable Specialist is responsible for processing Accounts Payable transactions, processing disbursements, managing vendor communications, preparing vendor and consultant contracts, maintaining Concur, and maintaining accurate financial records. Responsibilities: - Process all employee expense reimbursements in Concur; review for appropriate documentation and account coding; follow up with employees to resolve issues - Process invoices from vendors, contractors, and state/federal agencies; review each for appropriate documentation and management approval; detect and correct any discrepancies; enter into accounting software - Monitor Finance mailbox; respond to requests in a timely manner; direct mail incorrectly sent to Finance to the appropriate person/team; follow-up on unresolved matters until completely answered - Set up bi-weekly ACH and wire disbursements in the banking system - Process physical checks when requested by a vendor - This position is hybrid, onsite presence at our Washington, DC office is required once a week. During this in-office day, the team member will be responsible for handling essential administrative tasks, including processing outgoing checks and managing incoming mail. - Process credit card bills; reconcile all corporate card statements to reports and receipts submitted by cardholders via Concur - Maintain vendor information, including banking information and W-9s - Interact with program directors, grant managers, and vendors; serve as primary interface with other departments on AP initiatives and process changes - Assist in month-end closing procedures; record journal entries to adjust balances or reclass expenses as needed; reconcile related accounts to the general ledger monthly - Assist with year-end 1099s - Prepare vendor and consultant contracts; communicate with project managers regarding details of contracts; facilitate execution of contracts via Adobe Sign or Box Sign - Maintain a schedule of contracts to track terms and monitor status - Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices - Assist with external audits and other projects as assigned - Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy, and reduce paper-based processes Other duties: - Assist with Finance team admin duties such as sorting mail and scheduling team meetings; logging checks received via mail and distributing copies to Development - The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances. Qualification: - 3+ years of working experience in accounting with a focus on Accounts Payable - AA Degree in Accounting, Finance, or a related field. BA/BS is a plus - Ability to seamlessly handle multiple deliverables, and the discretion to maintain confidential information - Ability to effectively communicate in the English language verbally and in writing - Proficient in MS Office applications such as Excel, Word, Outlook, etc. - Knowledge of Microsoft Dynamics – Serenic Navigator is a plus Compensation and Benefits: This position is a full-time role with benefits. The annual salary will be between $65,000.00 – $70,000.00, depending on experience. New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office-wide closure between Christmas and New Year’s Day. Location: Hybrid mode in New America’s Washington D.C. offices Physical Requirement: - This position is hybrid, working from home and in an office environment and sits at a desk for extended periods of time and requires dexterity to operate general office equipment; - The person in this position will frequently communicate with peers, management, company partners/vendors, and the general public and must be able to exchange accurate and timely information verbally and in writing and - This position may require walking, bending, kneeling, and standing and will require sitting for extended periods of time. Work Environment: - The work environment is in an indoor office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets