Leap Service Partners LLC

Role Description The Human Resources Coordinator serves as a vital partner to our teams, helping us to cultivate a positive and engaging work environment across a distributed workforce. This role is highly administrative yet deeply human-centric, ensuring that the transition from "candidate" to "employee" is seamless, compliant, and welcoming. This is a remote position. - Act as the primary point of contact for candidates to coordinate the hiring process with hiring managers. - Initiate and monitor background checks and drug screenings in accordance with local and federal laws. - Address any discrepancies found during the screening process by working directly with the candidate, HR leader, and the third-party screening vendors. - Prepare and send digital offer letters and new-hire paperwork (i.e. I-9s, E-Verify). - Ensure 100% compliance with Form I-9 requirements, including timely completion of Section 2 within three business days of the hire date. - Coordinate with branch support team to ensure laptops, phones, credit cards, etc. are ready before Day 1. - Accurately enter new hire information into the HRIS system, ADP Workforce Now. - Maintain employee records and HR databases, ensuring data accuracy and confidentiality. - Serve as a key resource for new employees to ensure a smooth integration and resolve any immediate concerns. Qualifications - Basic HR knowledge - Solid understanding of labor laws and I-9 verification requirements - Experience with ADP Workforce Now or similar HRIS platforms - Proactive, organized, detail-orientated self-starter - High "attention to detail" to manage multiple background checks and start dates simultaneously - Ability to clearly and effectively communicate ideas related to policies and procedures and provide guidance to management and employees verbally and in writing - Ability to maintain confidentiality and discretion in handling sensitive employee data and PII (Personally Identifiable Information) - Ability to manage time effectively and efficiently - Ability to multi-task with minimal direct in-person supervision - Regular and reliable attendance Requirements - High School Diploma or equivalent - 1-3 years of HR or office management experience - Possess a valid driver’s license - Eligible to work in the U.S. without sponsorship Preferred Qualifications - Human resources certification Physical Demands - Ability to operate computer, phone and other office equipment as needed - Ability to access a secure, private, and high-speed internet connection suitable for handling sensitive HR data and video calls - Ability to work effectively using a personal computer for long periods of time - Ability to sit/stand at a home or office workstation for extended periods of time - Ability to maintain a professional, distraction-free environment for virtual meetings and candidate interactions - Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work - Ability to perform the essential functions of the position with or without reasonable accommodation