HonorVet Technologies

Role Description The File Management Specialist is a significant role within the IT department at HonorVet Technologies, responsible for managing and ensuring effective document control, confidentiality, and accessibility. The successful candidate will work as part of a dynamic team, tasked with ensuring the maintenance of the information filing system in an organized, efficient, secure, and readily accessible manner. - Managing the company’s electronic and paper files, including organizing, categorizing, and storing for ease of use. - Developing effective file management policies and procedures, ensuring compliance with all industry and company legal regulations. - Regularly archiving and disposing of files in line with company record retention schedules, data protection, and confidentiality policies. - Carefully handling sensitive and confidential data, ensuring proper disposal when no longer required. - Monitoring and managing the digital filing system, maintaining system security and document privacy. - Regulating user access, training users on software use, and troubleshooting their issues. - Implementing records management and maintenance programs, conducting audits, and generating detailed reports to identify areas for improvement. - Collaborating with other teams to incorporate file management into project goals and departmental planning. Qualifications - A Bachelor's degree in Information Management, Data Management or related course is preferred. - A high school diploma with significant related work experience will also be considered. - Strong knowledge of office systems, filing, and records management procedures, and electronic records management software is essential. - Possess strong organizational skills, attention to detail, operability to multitask, and prior experience working with confidential information and records. - Excellent written and verbal communication skills for liaising with different teams, staff, and possibly vendors, providing training where needed. - Ability to problem solve, be adaptable, and handle directives from multiple sources. Benefits - Employer paid comprehensive health insurance package, including medical, dental, and vision benefits. - Regular professional development trainings and opportunities for career growth. - Employee Assistance Program, supporting mental well-being. - Generous retirement contribution plan. - Paid time off and holiday benefits.