Guardian Real Estate Services LLC

Role Description The Waitlist & Occupancy Specialist is a remote, home-office-based role responsible for managing affordable housing waitlists and occupancy processes across assigned properties. This position requires strong knowledge of affordable housing programs and compliance requirements and serves as a centralized expert to ensure properties operate in accordance with company policies, Fair Housing laws, Landlord-Tenant regulations, and all applicable program requirements. - Support properties throughout the full cycle of waitlist management and occupancy processing, from initial application and waitlist maintenance through move-in coordination, compliance verification, and audit readiness. Schedule: 40 hours per week; Monday - Friday. Compensation: $30.00 - $32.00 / hour (DOE). Qualifications - High school diploma or GED. - Minimum of one to three years of administrative or property management experience required. - Experience in affordable housing programs (HUD, RD, Tax Credit, or similar) strongly preferred. - Excellent attention to detail and organizational skills. - Ability to speak, read and write in English. - Ability to communicate effectively and in a timely manner; both verbally and in writing. - Able to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required. - Ability to travel on a limited basis, based on operational needs. - Possess basic technology, internet and general computer use skills and willingness to learn new programs as needed. Requirements - Represent Guardian in a positive and professional manner at all times. - Manage and maintain property waitlists in compliance with company policy and applicable affordable housing regulations. - Conduct waitlist purges and audits following established procedures and compliance timelines. - Ensure accurate documentation, recordkeeping, and confidentiality of all applicant and resident information. - Coordinate with property staff and corporate teams to resolve waitlist discrepancies or compliance concerns. - Process affordable housing applications from waitlist through move-in, including eligibility verification and required certifications. - Coordinate move-in appointments and ensure completion of all required occupancy documentation. - Ensure assigned properties meet program-specific occupancy requirements (HUD, RD, Tax Credit, or other applicable programs). - Support compliance during initial lease-up, takeovers, and ongoing property stabilization. - Ensure properties operate in compliance with Fair Housing, Landlord-Tenant laws, and other federal, state, and local regulations. - Prepare properties for audits, monitoring reviews, and internal compliance checks. - Identify risks or deficiencies and proactively work with operations teams to resolve issues. - Serve as a liaison between property teams, corporate departments, and operations leadership. - Provide guidance and support to property staff on waitlist and occupancy processes. - Participate in training sessions, meetings, and operational improvement initiatives. - Accurately track and allocate time worked by property and task in the company timekeeping system. - Maintain organized electronic files and documentation. - Represent the company professionally in all communications. - Perform other duties as assigned based on operational needs. Benefits - Medical/Vision/Prescription Insurance - Dental Insurance - Medical/Dependent Care FSA - Life/AD&D Insurance - Employer-matched 401-K - 10 days of Vacation Time per year - 1 hour of Sick Time for every 30 hours worked - 11 Paid Holidays + 1 Birthday Holiday + 1 Flex Holiday - Employee Assistance Program Company Description Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. With more than 500 team members, our management portfolio consists of 149 communities across five states. - Recognized as a Top Workplace employer in 2022 and 2023. - Active contributor to a variety of housing and education causes. - Named the Top Philanthropic organization for medium-size companies in its headquarters region in 2023. - Third-generation, family-owned firm with growth and stability.

Role Description The Remote Support Manager provides operational and administrative support to properties and regional teams across the company portfolio. This role supports site operations during staffing transitions, high-volume operational periods, special projects, and ongoing property support needs. - Strong knowledge of property management operations, accounts receivable, compliance deadlines, reporting, and resident account management. - Responsible for ensuring assigned properties operate in accordance with company policies and procedures while supporting compliance with applicable Fair Housing, Landlord-Tenant, and other regulatory requirements. - May support multiple properties, regions, and departments simultaneously. - Serves as a utility support position assisting operational teams as business needs require. Schedule: 40 hours per week; Monday - Friday. Compensation: $30.00 - $32.00 / hour (DOE). Qualifications - High school diploma or GED required. - Minimum three years of administrative, property management, occupancy, or related experience preferred. - Affordable housing experience preferred. - Strong organizational skills and attention to detail. - Ability to manage multiple deadlines and priorities simultaneously. - Strong written and verbal communication skills. - Ability to maintain confidentiality of resident, company, and property information. - Ability to work independently in a remote environment while supporting multiple teams and locations. - Ability to complete required company training within established deadlines. - Possess basic technology, internet and general computer use skills and willingness to learn new programs as needed. - Ability to speak, read and write in English. - Ability to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required. Requirements - Represent the company in a professional and positive manner at all times. - Support assigned properties and regions in meeting operational, occupancy, and financial goals. - Ensure assigned work is completed in compliance with company policies and applicable regulations. - Maintain confidentiality of all resident, company, owner, and employee information. - Accurately record time worked and follow company timekeeping procedures. - Establish and maintain collaborative working relationships with coworkers, leadership, and site teams. - Continuously seek improvements in work processes and operational efficiency. - Perform additional duties and special projects as assigned. Benefits - Medical/Vision/Prescription Insurance - Dental Insurance - Medical/Dependent Care FSA - Life/AD&D Insurance - Employer-matched 401-K - 10 days of Vacation Time per year - 1 hour of Sick Time for every 30 hours worked - 11 Paid Holidays + 1 Birthday Holiday + 1 Flex Holiday - Employee Assistance Program Company Description Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. - Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. - With more than 500 team members, our management portfolio consists of 149 communities across five states. - Recognized as a Top Workplace employer in 2022 and 2023. - Active contributor to a variety of housing and education causes. - Named the Top Philanthropic organization for medium-size companies in its headquarters region in 2023.

Role Description We are currently recruiting for a Corporate Accountant to apply principles of accounting to analyze financial information and prepare accurate, timely financial statements for Guardian’s corporate entities. The Corporate Accountant ensures that all schedules and reports accurately reflect financial activity and complies with Generally Accepted Accounting Principles (GAAP), company policies, and internal control procedures. - Support organizational decision‑making by preparing and interpreting financial reports. - Monitor compliance and assist with audits, tax reporting, and special accounting projects. - This position is primarily stationed at the Guardian Home Office in downtown Portland; however, remote work, full or part time, may be considered. Qualifications - Bachelor’s degree (B.S. or B.A.) in Accounting, Finance, Business Administration, or a related field. - One to two (1–2) years of related accounting experience, or an equivalent combination of education and experience. - CPA or CMA certification preferred. - Strong working knowledge of GAAP and financial reporting standards. - Experience with general ledger accounting and financial statement preparation. - Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and lookups. - Experience with accounting software; Yardi preferred. - Strong analytical, problem-solving, and organizational skills. - High attention to detail and ability to meet deadlines. Requirements - Compile and analyze financial information to prepare journal entries and post transactions to general ledger accounts. - Analyze financial data related to assets, liabilities, revenues, and expenses and prepare balance sheets, income statements, and other financial reports. - Review, investigate, and resolve discrepancies, errors, and inconsistencies in financial records and reports. - Prepare monthly, quarterly, and annual financial reports for management review. - Monitor compliance with GAAP, internal accounting controls, and company policies. - Distribute expenditures, receipts, receivables, and other transactions in accordance with established schedules. - Assist with preparation of federal, state, and local tax reports and other regulatory filings. - Support year-end close activities and assist with audit preparation and auditor requests. - Analyze trends, variances, and financial results; prepare narrative explanations as needed. - Assist with implementation and maintenance of accounting systems and procedures. - Make recommendations for improvements to accounting processes and controls. - Perform other related duties and special projects as assigned by management. - Other duties, as assigned by supervisor. Benefits - Medical/Vision/Prescription Insurance - Dental Insurance - Medical/Dependent Care FSA - Life/AD&D Insurance - Employer-matched 401-K - 15 days of Vacation Time per year - 1 hour of Sick Time for every 30 hours worked - 11 Paid Holidays + 1 Birthday Holiday and +1 Flex Holiday - Employee Assistance Program