Foley Mansfield

• Monitoring firm calendars to identify upcoming and completed depositions • Coordinating with attorneys and legal assistants to confirm deposition details and ensure no transcript orders are missed • Placing timely orders for standard, expedited, or rough-draft transcripts with court reporting agencies based on attorney direction and case deadlines • Maintaining vendor relationships to facilitate efficient ordering and delivery; following up on outstanding orders • Receiving, reviewing, and processing court reporter invoices for accuracy; coding to the appropriate client/matter and routing through the firm's approval workflow • Flagging billing discrepancies and coordinating with vendors and Accounts Payable to resolve • Monitoring incoming transcript deliveries and verifying completeness and accuracy upon receipt • Notifying attorneys, paralegals, and legal assistants promptly when transcripts are available • Saving finalized transcripts to the firm's document management system following established naming conventions and filing protocols • Retrieving and distributing previously filed transcripts upon request • Maintaining the firm's master deposition and transcript tracking log and generating reports as requested • Other duties as assigned