FIRST Global Experience Agency

Title: Attendee Data Coordinator Location: New York, NY Job Description: Employment Type: Full-time Work Site Type: Remote Building a Brand starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. What You Would Get To Do The Attendee Data Coordinator will support meeting planners in managing attendee registration for conferences and events, ensuring the smooth execution of data-related tasks. This role involves maintaining accurate attendee data, collaborating with event stakeholders, and providing database management to ensure consistency and accuracy. The Coordinator will assist in the development, testing, and management of event communications and online registration, as well as supporting attendees throughout the registration process. Additionally, the role provides administrative support to the broader Attendee Data Management team as needed. Domestic travel required. Your Contributions - Work with event planners on overall registration management for a high volume in-person, hybrid and virtual corporate events - Database management to ensure consistency of information, accurate data, inputting when required, generating lists and analysis upon request - Assist in the development, editing, testing and management of online registration and event communications such as save-the-dates, invitations, reminders, confirmations, surveys, etc. - Assist attendees and stakeholders with any questions regarding registration - Diligent handling of confidential invitee data, ensuring information is consistent and accurate and following compliance guidelines of handling sensitive information (PII) - Generating attendee lists upon request - Responding to all client email within agreed upon SLAs - Assist event planners in contacting attendees for required information, gift sizes, contact information, transportation details, overnight accommodation requirements, data points etc. - Printing name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where needed - Packing, ordering and shipping event supplies – maintain a shipping grid and track deliveries - Manage post-event attendee reporting - Pre-event and day-of support during execution of events/conferences; travel and on-site management for in-person meetings as needed - Supporting other members of the department with mailings, onsite assistance, ad hoc projects, etc. What We Are Looking For - Bachelor's Degree Preferred - 1-2 years of experience in Attendee Data Management and Event Technology including entry level meeting planning and coordination - Advanced knowledge of Microsoft Excel - Prior experience with other event platforms such as Cvent, StarCite, Eventbrite, etouches or other registration website platforms is a plus - The individual must be comfortable assisting clients over the phone in navigating registration websites, so prior experience as a customer support or help desk representative is preferred - Able to manage multiple projects simultaneously - Good written and oral communication skills at all levels - Motivated, self-starter, ability to take direction and work independently; ability to think innovatively - Flexible and willing to work outside of normal business hours (evenings, weekends) and travel when required to be on-site at events - Good communication with team or clients; some degree of empathy - This role may be remote, hybrid or in-office, depending on the client account - Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary - Requirement to be onsite at domestic events, and may require international travel when necessary - Requires the ability to lift / move up to 30 pounds when necessary At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth - Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) - 401 (k)  - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $57,000 to $65,600. This role is also eligible for an annual discretionary bonus. Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. #LI-SD1 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics.

Title: Roadshow Coordinator II/Executive Assistant Location: GS - New York Job Description: Employment Type: Full-time Location: NYC Work Site Type: Hybrid Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Location: New York (Hybrid, 3 to 4 days in office, subject to change to 5 days at any time) What You Would Get To Do: The Roadshow Coordinator II supports the planning and execution of high-profile roadshows by partnering with Corporates, Institutional Equity Sales, Investment Banking, Capital Markets, and Corporate Access teams. This role focuses on complex deal and/ or non-deal roadshows, based on the account. The Coordinator II is expected to manage detailed logistics, maintain accurate communication across stakeholders, and deliver consistently high execution while continuing to build experience in complex, fast-paced financial roadshow environments. Your Contributions - Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets and/or Corporate Access to design and execute roadshows - Build strong relationships with corporate management teams as well as with other internal constituents - Heavy calendar management and meeting coordination for investors, clients and internal teams - Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air - Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings - Maintain and communicate logistics and travel schedules and agendas with corporate contacts, salespeople and other participants for multiple events at the same time - Reconcile all roadshow expenses - Source, vet and contract venues for events with client input - Negotiate with vendors for cost effectiveness as appropriate, commercial focus to the bottom line - Identify new venues and vendors to differentiate roadshows and provide new experiences to clients - Arrange conference calls and webcasts and coordinate ad hoc technology requests - Provide real-time support for participants, even if after hours leading into an event - Create and send logistical information and coordinate other materials for events as needed - Must be able to balance a client’s demands and prioritize work based on a high-volume book of work - Able to work independently with specialists and clients with little guidance - Back up coverage for colleagues as needed within the team - Create training documents for specific events or tasks where applicable, with a proactive approach - Excellent working relationship with managers, clients and peers alike - Supplier knowledge: ability to negotiate value adds for cost efficiencies or enhanced attendee experience - Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First. - Bachelor's Degree Preferred - 4-6+ years’ experience working on complex Deal Roadshows in the Financial industry, experience in events, marketing and/or communications - Strong working knowledge of the Microsoft Office, specifically Excel - Highly organized – ability to handle multiple tasks to meet strict deadlines - Excellent time management and multi-tasking skills - Ability to effectively and extensively interact with all levels of senior ranking officers - Adaptability to situations and ever-changing demands - Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs - A calm and flexible approach to handling pressure and stress. - Professional, responsive and polite in extremely difficult circumstances - Resourceful, ambitious and proactive - Creative problem solver and team player - Travel up to 10% - Strong communication skills and empathy for complex issues At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth - Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $100,000-$120,000. This role is also eligible for an annual discretionary bonus. #LI-hybrid

Title: Associate Project Manager, Portfolio Specialist (Event Experience) Location: MS - New York Employment Type: Full-time Location: New York City Work Site Type: Hybrid Job Description: Building a Brand starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Location: NYC - hybrid 3 days a week, subject to change to 5 at anytime. What You Would Get To Do The Associate Project Manager, Portfolio Specialist provides essential support in delivering high-touch hospitality experiences for the Investment Banking Division of a major financial institution. This role assists with executive-level dining and event arrangements, helping to coordinate high-end dining experiences, manage reservations, and liaise with top-tier restaurants to ensure seamless execution for senior banking executives and VIP clients. Working closely with the broader events team, this position requires strong attention to detail, organizational skills, and a commitment to delivering exceptional service. The ideal candidate has a passion for luxury hospitality, thrives in a fast-paced environment, and is eager to contribute to a world-class client experience. Your Contributions Concierge & Event Support - Assist in tracking event attendees, budgets, and venue data within event management platforms (e.g., Cvent) to support strategic planning and reporting. - Manage documentation, compile guest lists, coordinate approvals, and maintain organized records for concierge-related events and experiences. - Support the booking process for executive dining experiences and entertainment requests, liaising with vendors and ensuring accurate scheduling and confirmations. - Help with venue research, contract tracking, and invoice processing to ensure seamless event execution. - Responsible for accurate and timely budgeting, invoicing, and reconciliation of events, ensuring all financial aspects are properly documented and processed. - Assist in compiling client briefings for executive-level dinners and events, ensuring all relevant attendee details are documented. - Stay informed on new restaurant openings, hospitality trends, and VIP entertainment options to support event planning efforts. - Work closely with internal banking teams to collect invitee lists, manage RSVP tracking, and ensure alignment on event objectives. - Keep team members and internal stakeholders well informed of all relevant logistical information, ensuring timely and effective updates as needed. - Work with the team to ensure adherence to client standards of operations and best practices. - Share knowledge of best practices regarding new suppliers, services, and venues while proactively integrating improvements and creative solutions into future events. - Always look for opportunities to enhance experiences, raise the bar at each event, and proactively suggest ideas and solutions. What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need accommodation at any stage of the recruitment process. - 2-4+ years of experience in event coordination, hospitality, corporate services, or administrative support. - Proficient with Microsoft Office applications such as PowerPoint and Excel - Strong attention to detail and ability to manage multiple tasks simultaneously in a fast-paced environment. - Experience with data entry, reporting tools, and event management platforms (e.g., Cvent, Excel, CRM systems) is a plus. - Good written and verbal communication skills, with the ability to interact professionally with executives, vendors, and stakeholders. - Proactive approach to handling logistics, troubleshooting challenges, and ensuring seamless execution of hospitality services. - Willingness to work occasional evenings or weekends to support executive schedules as needed in this fast paced environment. At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth: - Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $70,000 - $91,000. This role is also eligible for an annual discretionary bonus.

Title: Project Manager, Portfolio Specialist (Event experience) Location: MS - New York Job Description: Employment Type: Full-time Location: New York City Work Site Type: Hybrid FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Learn more at www.firstagency.com Location: New York, NY (Hybrid) Must reside in the tri-state area to be able to go into office 3 days a week, subject to change. What You Would Get To Do The Project Manager, Portfolio Specialist will play a pivotal role in delivering high-touch hospitality experiences for the Investment Banking Division of a major financial institution. Acting as the primary point of contact for executive-level dining and event arrangements, this individual will curate and manage high-end dining experiences, cultivate relationships with top-tier restaurants, and ensure seamless execution for senior banking executives and VIP clients. This role requires an understanding of luxury hospitality, strong relationship management skills, and the ability to anticipate and deliver white-glove service in a fast-paced, high-stakes environment. Your Contributions Concierge & Event Management - - Plan, coordinate, and execute intimate, high-end dining experiences and events for C-suite executives and VIP clients, ensuring flawless service and attention to detail. - Oversee the full event lifecycle, including venue sourcing, contract negotiation, logistics planning, guest management, and budget reconciliation. - Cultivate and maintain relationships with top-tier restaurants and hospitality partners to secure priority reservations, exclusive access, and VIP experiences. - Work closely with internal banking stakeholders to align dining and event experiences with business objectives, client engagement strategies, and relationship-building goals. - Conduct site visits, evaluate new and existing venues, negotiate partnerships, and stay informed on hospitality trends to enhance event offerings. - Secure tickets for premium entertainment experiences through direct contacts, brokers, or concierge services, ensuring seamless booking, budget approval, and reconciliation. - Prepare detailed client briefings for every dinner and event, track attendees, and maintain a database of concierge activity, integrating insights with broader marketing and event initiatives. - Manage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable as not all Project Manager, Portfolio Specialist have people management responsibilities, include: - Managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an event - Oversee workload of the team ensuring day to day understanding of capacity/pressure points - Management of staffing assignments considering individual team members capacities and capabilities - Management of personal development reviews for direct reports - Lead and motivate direct reports, encouraging a productive and positive atmosphere - Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed - Travel up to 40% may be required What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need accommodation at any stage of the recruitment process. - 5-7+ years in event management, corporate hospitality, or luxury concierge services, ideally in the financial or corporate sector with exposure to C-suite executives. - Proficient with Microsoft Office applications such as PowerPoint and Excel - Experience with event management platforms (e.g., Cvent) to track attendees, budgets, and venue data for reporting and strategic planning. - Strong network and established relationships within the fine dining and hospitality industry in major cities; knowledge of key restaurants in global financial hubs is a plus. - Exceptional ability to build and maintain partnerships with high-end venues, vendors, and executive clients. - Ability to manage multiple high-touch requests simultaneously while maintaining precision and discretion. - Willingness to work outside traditional business hours to accommodate executive schedules, and a fast paced environment. At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth - Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $86,000 - $112,000. This role is also eligible for an annual discretionary bonus. #LI-KM1 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

Title: Project Manager, Events & Content (Corporate Events/Speaker Management) Location: New York City Work Site Type: Hybrid Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Location: New York (Hybrid, 3 to 4 days in office, subject to change to 5 days at any time) What You Would Get To Do: As the Project Manager, embedded in Asset Management, you will work on the marketing and events team to support client event engagement. This team member will support initiatives, interfacing with key leaders across the business, advisors and advisor teams, marketing team members, agencies and vendors to deliver the very best experiences for our clients and prospects. Your Contributions - Support end-to-end execution of events including webinars, meetings, roundtables, and conferences - Coordinate event logistics such as registration, calendars, venues, AV, catering, and materials - Manage event timelines, checklists, and task tracking to ensure deadlines are met - Assist with speaker coordination, agendas, briefing documents, and content collection - Prepare and distribute event communications, invitations, and follow-ups - Liaise with vendors, production teams, and internal stakeholders - Support live and on-site execution, including run-of-show and troubleshooting - Ensure event materials meet branding and compliance requirements - Help track attendance, feedback, and post-event reporting What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. - Requires 5-7 years' experience - Project Management experience, preferably in the financial services industry or a corporate environment - Ability to manage multiple projects simultaneously - Strong organizational skills, attention to detail and ownership of projects - Highly organized with the ability to work in a high-pressured environment - Ability to work in a fast-paced environment and think clearly under pressure - Highly organized with attention to detail and excellent follow-through - Strong verbal and written communication skills - Knowledge of relevant and interesting arts and cultural events, a plus - Strong experience with Microsoft Office Suite, including Outlook, Word, Excel and Powerpoint; Salesforce experience a plus - Strong client management skills with the ability to influence and lead by example, fostering a positive environment - Strong ability to create best practices and take on new initiatives independently - Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles - Motivated, self-starter, ability to take direction and work independently; ability to think innovatively - Entrepreneurial - Creative thinker - Willingness to travel (up to 10%) - Strong communication skills and empathy for complex issues - Excellent written and oral communication skills at all levels - Own speaker logistics and content coordination for smaller-scale events, including sourcing, briefing, scheduling, and managing speakers end-to-end - Partner with internal teams and client stakeholders to shape event agendas and ensure content aligns with business priorities - Coordinate closely with executive offices to manage speaker engagement, availability, and expectations - Manage the full content lifecycle, including session planning, speaker preparation, and alignment of content within the broader event agenda - Conduct research and support content development including identifying speakers - Support event planning and execution, including timelines, logistics, and cross-functional coordination to deliver high-quality events At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth: - Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $70,000 - $110,000. This role is also eligible for an annual discretionary bonus. - This role is hybrid, requiring upwards of 4 days in office - Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary - Requirement to be onsite at domestic events, and may require international travel when necessary - Requires the ability to lift / move up to 30 pounds when necessary - Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items #LI-KM3 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

• The Venue Sourcing Manager will consistently deliver exceptional service to our clients through excellent meetings management. • This position is an integral part of our Venue Sourcing/ Client Solutions team and will be responsible for managing the venue sourcing process for various events as a dedicated resource within our Solutions division for a management consultancy firm. • Venue Sourcing & Contract Management • Provide site selection services for meetings and events • Review venue contracts and client addendums for accuracy and negotiate where applicable • Develop and submit RFP’s (Request for Proposals) via Cvent • Consolidate information to fulfil client reporting requirements • Ensure CVENT is kept up to date • Manage complex space, rates, costs, concessions, and terms of contract agreements negotiations • Ensure allocated work is correctly logged and updated for venue sourcing monthly reports to management • Cultivate and maintain relationships with internal and external clients and suppliers • Create and maintain best practices and SOP for venue sourcing across the team • Maximize and closely monitor opportunities for increasing value adds, savings, and cost efficiencies • Field questions and offer advice to team members to assist with VS creative problem solving • Work with Operations Lead to create client reporting to maintain our SLA, drive better procurement and team structure. • Manage and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the venue sourcing process • Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations, and services that ensures the FIRST team are providing expert advice and recommendations to clients • Conduct site visits as required.

• The Events Administration Coordinator supports the operational, financial, and administrative functions of an embedded events team within a client account. • This role bridges event delivery and financial coordination, ensuring the smooth execution of vendor onboarding, invoice management, payment tracking, reporting, and team operations. • The Coordinator plays a key part in maintaining process accuracy and compliance across client systems and spend management platforms, while also assisting with day-to-day event and project logistics, as required.

Title: Conference Allocation Associate - Fixed-Term Contract Location: New York City, NY, USA Job Description: Employment Type: Fixed Term Location: New York Work Site Type: Hybrid CONFERENCE ALLOCATION ASSOCIATE Building a Brand Starts with a Story FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Location: New York City (hybrid 3 days in office, subject to change at any time.) What You Would Get To Do: The Conference Allocation Associate is responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, preparing schedules for corporate management teams, and consistently delivering exceptional service to our clients by utilizing excellent organizational and customer service skills. This is a fixed-term contract role. Domestic and/or international travel may be required with this role. Your Contributions: - Heavy meeting coordination for investors, internal teams, and corporate clients for corporate access events - Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences - Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity - Maintain and distribute conference schedules - Action schedule changes on corporate and investor schedules in a timely manner - Proactively manage and respond to a high volume of emails received in a shared team inbox - Work with the Sales team to understand the account base and investor growth potential - Coordinate and communicate meeting details with corporate contacts and the Sales team - On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests - Day-of-event execution for virtual or in-person event needs - Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) What We Are Looking For: Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Don't hesitate to get in touch with recruiting@firstagency.com if you need an accommodation at any stage of the recruitment process. - 3-5 years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination - Proficient with Microsoft Office including Word, Excel, and PowerPoint - Working knowledge of Dealogic / Conference Manager preferred - Project Management experience, preferably in the financial services industry or a corporate environment - Ability to manage multiple projects simultaneously - Strong organizational skills, attention to detail and ownership of projects, with the ability to work in a high-pressured environment - Good written and oral communication skills at all levels - Good client management skills with the ability to influence and lead by example, fostering a positive environment - Strong ability to take on new initiatives independently - Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles - Motivated, self-starter, ability to take direction and work independently; ability to think innovatively. - Willingness to travel 20%-30% of the time. At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth. - Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $80,000 to $100,000. This role is also eligible for an annual discretionary bonus. #LI-KM3 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

• The Associate Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. • This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. • Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. • There is a requirement for onsite events to travel domestically or abroad as required.

• The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. • This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. • Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. • There is a requirement for onsite events to travel domestically or abroad as required. • Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity. • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting. • Sourcing, negotiating and managing site selections, contract management for venues and suppliers. • Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management. • Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.). • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders. • Co-plan with colleagues and the client on larger scale programs; strong team player. • Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed. • Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events. • Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements. • Share knowledge of best practices, new suppliers, services and venues.