Expediting Company Inc.

Role Description The Expediting Co., Inc. is seeking a reliable, organized, and motivated Remote Executive Assistant to support daily administrative and operational activities. This is an excellent opportunity for individuals looking to build a long-term remote career with a supportive and growing company. - Manage calendars, appointments, and scheduling - Organize emails and correspondence - Assist with data entry and document management - Prepare reports and maintain records - Coordinate meetings and follow-ups - Support administrative and operational projects - Communicate with clients, vendors, and team members - Perform general executive support duties Qualifications - Must reside in the United States - Strong written and verbal communication skills - Organized and detail-oriented - Ability to work independently in a remote environment - Comfortable using email, spreadsheets, and online collaboration tools - Reliable internet connection and professional work environment - Positive attitude and strong work ethic Requirements - Administrative, customer service, or executive support experience (preferred) - Familiarity with Microsoft Office or Google Workspace (preferred) - Experience working remotely is a plus Benefits - Fully remote position - Flexible scheduling options - Competitive compensation - Paid training and onboarding support - Career growth opportunities - Professional development resources - Collaborative and supportive team environment

Role Description We are seeking a fully remote Staff Accountant to manage freight bill auditing, carrier payment reconciliation, bonded warehouse cost allocation, and month-end close processes across our multi-facility network. This is a 100% remote position with no on-site or travel requirements. You will report directly to the Controller and collaborate daily with dispatch, warehouse operations, and our pricing team via cloud-based accounting software, TMS platforms, and virtual communication tools. All financial records, freight documentation, and operational data are accessible through our secure digital systems. Core Responsibilities - Freight Bill Auditing & Reconciliation: Audit carrier invoices, freight bills, and accessorial charges against contracted rates and TMS shipment records. Investigate and resolve discrepancies with carriers and forwarders via phone, email, and vendor portals. - Carrier Payment Processing: Manage weekly and monthly carrier payment cycles, including owner-operator settlements, subcontractor invoices, and vendor payables, using our cloud-based accounting platform. Maintain accurate 1099 records and year-end reporting. - Bonded Warehouse Cost Allocation: Allocate labor, storage, and handling costs across our five bonded facilities. Reconcile facility P&L statements using facility-submitted documentation, WMS data, and digital cost reports. Support bonded warehouse financial reporting requirements through entirely remote document access. - Month-End Close: Prepare journal entries for revenue recognition, fuel surcharge accruals, deferred maintenance, and insurance reserves. Reconcile balance sheet accounts including accounts receivable, accounts payable, and prepaid expenses. Participate in virtual close meetings with the Controller and accounting team via video conference. - DOT & Compliance Financial Support: Maintain driver settlement records, IFTA fuel tax reporting documentation, and mileage logs for DOT audit readiness. Support workers’ compensation and cargo insurance premium audits with payroll and claims data. Ensure digital document retention meets FMCSA and state recordkeeping standards through our secure cloud storage system. - Cash Management: Monitor daily cash position remotely, manage lockbox deposits, and reconcile bank statements across operating and bonded warehouse accounts using online banking and accounting software. - RFP & Contract Financial Review: Support the pricing team by validating margin assumptions, cost-per-mile calculations, and forwarder contract profitability models from a general ledger perspective via shared dashboards and virtual collaboration. - Financial Reporting: Prepare monthly management reports including lane profitability summaries, facility operating statements, and variance analysis against budget. Present findings in virtual management meetings. - Digital Document Management: Maintain organized digital filing systems for freight bills, carrier contracts, BOLs, and warehouse cost documentation, ensuring remote accessibility and audit readiness. Train facility staff on digital document submission standards to ensure complete and timely remote access to source documents. - Virtual Operational Collaboration: Conduct remote interviews and process walkthroughs with dispatchers, warehouse supervisors, and facility managers to validate financial assumptions, resolve billing disputes, and understand operational workflows without physical presence. Qualifications - 1+ years of accounting experience in transportation, logistics, warehousing, freight forwarding, or a related asset-based operational environment. - Proficiency in accounting software (QuickBooks Enterprise, Sage, or similar) and advanced Microsoft Excel skills (pivot tables, VLOOKUP, SUMIFS, reconciliation templates). - Hands-on experience with accounts payable, accounts receivable, month-end close, and bank reconciliation in a remote or distributed environment. - Working knowledge of freight billing terminology — BOLs, freight bills, fuel surcharges, accessorial, and carrier payment cycles. - Strong attention to detail and ability to reconcile high-volume transaction sets in a fully remote, self-directed environment. - Excellent written and verbal communication for resolving vendor disputes, supporting operational teams with financial data, and collaborating effectively via video calls, email, and shared cloud platforms. - Must be legally authorized to work in the United States without current or future visa sponsorship. - Must maintain a secure, distraction-free home office with reliable high-speed internet. Ability to work remotely during core business hours. Preferred Qualifications - Bachelor’s degree in Accounting, Finance, or a related field. - Experience with bonded warehouse accounting, TSA-regulated facility financial controls, or customs/duty-related cost tracking in a remote capacity. - Familiarity with TMS platforms (McLeod, TMW, Aljex) or transportation management systems from an accounting perspective. - Exposure to DOT compliance recordkeeping, IFTA reporting, or driver settlement processing. - Experience with payroll processing for owner-operators or 1099 contractors. Work Arrangement - Fully remote: 100% of work performed from your secure home office. No on-site visits, facility travel, or in-person meetings required. - Core hours: 9:00 AM – 5:00 PM EST, Monday through Friday, with flexibility during month-end close, year-end audit, and DOT inspection periods. - Technology: Company-provided laptop, dual monitors, and secure VPN access to our cloud-based accounting software, shared drives, and TMS. - Communication: Daily collaboration via Microsoft Teams/Slack, virtual meetings with Controller and operations teams, and phone/email coordination with carriers, vendors, and facility staff. - Eligibility: This position is open to U.S. citizens, permanent residents, and other legally authorized workers. Visa sponsorship is not available for this role. Compensation & Benefits - Salary range: $80,000 – $95,000 annually, commensurate with experience. - Health, dental, and vision insurance (company-contributed). - 401(k) with company match. - Paid time off and observed holidays. - Professional development support for CPA exam preparation or continuing education. Company Description The Expediting Co., Inc. is an equal opportunity employer. We encourage applications from candidates with military logistics finance backgrounds, career changers from manufacturing or distribution accounting, and individuals with bonded warehouse or freight billing experience.