EIT Health e.V.

Role Description We are looking for a freelancer who can not only configure Moodle, but also establish a clear and scalable structure for long-term use across multiple programmes. The focus is on delivering a production-ready LMS, ensuring a high-quality migration, and defining standards (templates, roles, structure) that can be reused and extended over time. We are looking for someone who can support us for 3-6 months with 15-20 hours per week. - Set up and configure a hosted Moodle environment, working with our selected hosting approach/vendor, ensuring a stable, production-ready LMS with appropriate system settings including completion tracking, dashboards, notifications, and core platform functionality. - Install and configure required plugins to support learning delivery, reporting, and administrative needs, with a preference for minimal, well-supported plugins aligned with long-term maintainability. - Define and implement a clear and maintainable role and permission model (e.g. central administration and distributed course ownership), ensuring strict course-level access control. - Design and implement the overall LMS architecture, including course categories, navigation structure, and standardised course templates for self-paced learning, ensuring consistency, scalability across programmes, and a clear user experience across all courses. - Incorporate a dedicated sandbox Moodle environment to enable Subject Matter Experts to contribute and refine elements of their courses. - Lead the migration of courses, users, and learning content from the existing LMS, ensuring data is transferred in a clean, structured, and validated format. Rebuild or adjust course activities (e.g. quizzes, assignments, SCORM content, video content and learning sequences) where required to ensure full functionality in Moodle and alignment with the new structure, ensuring learner’s history and progress is safeguarded in new platform. - Configure user import processes and enrolment logic ensuring learners are correctly and consistently mapped to their respective courses, with clear and maintainable enrolment rules. - Apply basic branding and theme customisation to ensure a coherent and user-friendly visual experience aligned with organisational requirements. - Test and validate the full system setup (including defined test scenarios for administrators, instructors, and learners), ensuring a smooth learner and instructor experience before launch. - Provide clear, practical documentation (e.g. admin playbooks, configuration overview, key processes) and deliver structured handover training for administrators and non-technical users to ensure ongoing platform usability and maintainability. Qualifications - Proven experience with Moodle setup and administration. - Experience migrating from other LMS platforms (e.g. Canvas, Blackboard, etc.). - Experience delivering production-ready LMS environments and/or supporting multi-programme or organisational LMS setups. - Strong understanding of Moodle roles, permissions, and course structure. - Experience designing or structuring courses in Moodle. - Experience with structured handover to train internal teams to take operations ownership. - Ability to manage data migration (users, courses, enrollments). - Comfortable working independently and delivering production-ready systems. - Strong attention to detail and structured working style. Benefits - Remote freelance engagement. - Flexible working arrangements. - Short-term implementation-focused project. - Opportunity to contribute to a structured LMS transformation. Company Description EIT Health is one of Europe’s largest and most dynamic health innovation communities, dedicated to improving the lives of citizens and patients and strengthening healthcare systems across the continent. Our mission is simple: to drive healthcare innovation and create positive societal impact across Europe. In a landscape marked by an ageing population, rising chronic disease, workforce shortages, and increasing pressure on healthcare budgets, our community serves as a catalyst, enabling creative thinking, cross-border collaboration, and evidence-based solutions that deliver real-world impact. As a Knowledge and Innovation Community (KIC) of the European Institute of Innovation and Technology (EIT), our pan-European network brings together over 80 members, exceptional in the worlds of business, education, research and health service delivery, alongside thousands of start-ups, entrepreneurs and healthcare professionals. By combining their collective expertise we help new solutions reach the people and services that need them most. For more information please visit our website: www.eithealth.eu

Role Description EIT Health executes a portfolio of 100+ activities per year and is therefore seeking to appoint a Project Manager who will be reporting to the Head of Calls Coordination and Project Management Office. The Project Management Office is part of the team under the Director of Operations, which is overseeing all operations across EIT Health. The candidate must be comfortable interfacing with different stakeholders from other units and departments across the organisation, coordinating the management of activities part of the EIT Health portfolio. The candidate should possess the ability to travel rarely across Europe, as the role may involve limited but necessary travel for meetings, or other business-related activities. Portfolio Management: - Proactively engage with teams (internally and/or externally) that are leading EIT Health activities and ensure timely reporting on progress, financial, and performance matters (e.g. maintaining EIT Health KPIs, budget amendments). - Implement project monitoring and evaluation. - Implement processes, including use and development of IT tools, that support activities teams and the EIT Health organisation to have full overview of project progress and performance. - Propose mitigation/improvement action plans related to the set of activities under their responsibilities. Data Analysis and Reporting: - Extract and analyse data and produce ad hoc dashboards and communication supports to allow portfolio management and results dissemination, both internally and externally. - Support compiling the Business Plan and annual report of EIT Health. - Report regularly to the Head of Project Management Office on the progress of the activities and interactions with any other unit. - Provide ad hoc written activity reports. Team Collaboration: - Ensure seamless procedures between the Project Management Office and other functions (e.g. Finance, Communications). - Contribute to shared tools, best practices, and portfolio-level initiatives within the Project Management Office team. - Support the Head in any operational tasks linked to the Department development and improvement. Qualifications - Relevant academic degrees at Master level or higher and/or equivalent professional experience/qualifications. - Validated experience working in international organisations, public sector, or healthcare sector, with a strong understanding of compliance requirements. - Validated 3 years of experience in project management at EU level, involving grant management, multi-stakeholders’ engagement and budget management. - Experienced in working on your own initiative, with a high level of autonomy, collaboratively, and cross-functionally across multiple teams. - Comfortable in developing and managing relationships with key stakeholders internally. - Proven interpersonal and communication skills, strong presentation skills, particularly in writing and an ability to present complex issues. - Excellent analytical and problem-solving skills, with the ability to identify and mitigate risks, and develop contingency plans as needed. - Quality and result-focused, action-orientated, and knows how to juggle and progress multiple initiatives, whilst knowing how to prioritize key initiatives to meet the timelines set and manage stakeholder expectations related to these. - Display professional levels of confidentiality and political savvy. - Full professional fluency in English, written and spoken. Benefits - We are a 100% “Remote First” company, hiring in Germany, Spain, France and Poland. - The possibility to join offices in various locations around Europe during business travel. - Flexible working hours. - Straightforward internal communication, non-hierarchical structure, and freedom to operate with autonomy. - A large and vibrant network in the healthcare sector, with exposure to high-level and senior representatives from key players and influencers. - The opportunity to work on critical projects of European interest, contributing to improving the lives of citizens and patients. Company Description EIT Health is one of Europe’s largest and most dynamic health innovation communities, dedicated to improving the lives of citizens and patients and strengthening healthcare systems across the continent. Our mission is simple: to drive healthcare innovation and create positive societal impact across Europe. In a landscape marked by an ageing population, rising chronic disease, workforce shortages, and increasing pressure on healthcare budgets, our community serves as a catalyst, enabling creative thinking, cross-border collaboration, and evidence-based solutions that deliver real-world impact. As a Knowledge and Innovation Community (KIC) of the European Institute of Innovation and Technology (EIT), our pan-European network brings together over 80 members, exceptional in the worlds of business, education, research and health service delivery, alongside thousands of start-ups, entrepreneurs and healthcare professionals. By combining their collective expertise we help new solutions reach the people and services that need them most. For more information please visit our website: www.eithealth.eu