Detroit St. Zen Center

Role Description We are looking for an Office Assistant to perform a variety of clerical tasks at our Office. To be successful as our Office Assistant, you should have a pleasant personality and be able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, the duties and responsibilities are to ensure guests are welcomed positively and execute all tasks to the highest quality standards. - The chance to work 100% from the comfort of your home via a personal computer - Greet and welcome guests as soon as they arrive - Answer high call volume (screen and forward incoming phone calls accordingly) - Schedule and confirm appointments - Ensure client areas are tidy and presentable, with all necessary materials (i.e.: pens, forms, brochures, etc.) - Assemble, distribute and track engagement letters and other client documentation - Scan and store client documents accordingly - Assisting clients with our paperless procedures - Receive mail and deliveries and distribute according to office procedures - Maintain office security by following safety procedures - Assist with duties such as office clean up, lunch ordering and pick up, post office delivery, etc. - Provides support relief as needed - Assist Office Manager with additional duties as assigned - Perform all duties and responsibilities with confidentiality and discretion Qualifications - Strong attention to detail and accuracy - MUST work with minimum supervision, manage multiple tasks and prioritize workload to meet deadlines - Ability to work well in a team environment - Proven work experience as a Receptionist, Front Office Clerk or similar role - Proficiency in Microsoft Office Suite - Solid written and verbal communication skills - Legible penmanship - Ability to be resourceful and proactive when issues arise - Outgoing and positive demeanor and professional appearance - Honest and willing to work hard - Consistent punctuality and dependability a MUST - with the ability to handle schedule flexibility (to include nights and weekends) - Experience in a professional services firm preferred Benefits - 401(k) - 401(k) matching - Dental insurance - Employee discount - Flexible schedule - Health insurance - Paid time off - Professional development assistance - Tuition reimbursement - Vision insurance