Catholics For Choice

• AP/AR Management • Updates and maintains vendor databases and contracts tracking schedule, including confirming payment instructions. • Drafts vendor and supplier contracts, routing for execution and filing in appropriate folders. • Processes contributions, invoices, and deposits in Intacct. • Processes accounts payable using Bill.com. • Processes and maintains documentation of grants and restricted donations, including grant management/monitoring expenditure (spending down) of grants and financial reporting on the allocation of grant money. • Monitors online donations and remote checks received and deposited, ensuring proper records in Intacct appropriately. • Maintains a list of donor information required for 990 purposes. • Supports CFC’s credit card program, processes employee expenses and related reimbursements. • Maintains fixed asset schedules, including tracking additions and calculating depreciation annually. • Recommends, implements, and ensures internal controls and processes are in place that monitor and protect the organization’s assets. • Maintains lease accounting adjustments. • Budget & Reforecast Preparation • Supports the Leadership Team and program leaders in developing a comprehensive annual plan and budget that includes all necessary program details. • Helps monitor and track grants, project expenses, and revenues. • Supports monthly budget reconciliation, generates updated budget reports, and monitors budget to actuals. • Supports the Finance Team in maintaining project budgets; helps staff to read and understand financial reports and manage programs based on financial data. • Helps produce budgets for grant proposals in collaboration with program leaders, the Development Department, and the Vice President, FSS. • Grants, Contracts & Closing Management • Supports colleagues in the development of financial grant materials, including program and project budget projections. • Supports the Senior Manager, FSS work with our outsourced accounting firm to do the following: Month-end reconciliation of assigned balance sheet accounts. • Bank accounts and credit card statement reconciliations, including preparing related journal entries. • Standard month-end and year-end close journal entries by maintaining records and files. • Calculating and maintaining support for monthly accruals. • Maintaining prepaid journal entries and support for monthly balances. • Maintaining accounting systems to accurately track restricted and project-related funds. • Financial Reporting and Technical Training • Supports the Vice President, FSS and Senior Manager, FSS in monitoring and analyzing accounting data and variance analysis on budget vs. actual results. • Supports preparation of monthly and quarterly financial and ad hoc management reports for Senior Staff and the Board under the direction of the Vice President, FSS. • Enforces proper accounting methods, policies and principles. • Drafts, maintains and updates Sage Intacct and Bill.com training instructions. • Conducts regular training (existing and new hires) on CFC’s accounting and payroll systems, policies, processes, tools, and resources. • Payroll, Audit & Compliance • Monitors and supports semi-monthly payroll to keep payroll records and documentation current. • Manages employee records in the payroll system as necessary for semi-monthly payroll. • Coordinates Paid Open Leave and payroll administration, oversees time and attendance system, reconciles payroll and benefits accounts, including 403(b) plan maintenance. • Prepares documents and manages the annual workers’ compensation audit. • Supports issuance of W2s and 1099s. • Manages reimbursement request validation and processing, which includes ensuring that reimbursement requests meet the established guidelines and policies. • Prepares reports to support payroll processing compliance. • Tracks payroll/unemployment state filing , tax payments and compliance, working with FSS Team to correct any issues. • Assists with the annual audit, including preparing and gathering documents requested by external auditors.