BSTN Ventures GmbH

Role Description We are seeking a highly organized and proactive (Virtual) Assistant with the highest degree of integrity and trustworthiness to provide comprehensive administrative and operational support. The ideal candidate will be a master of organization, an excellent communicator, and someone who can anticipate needs and manage tasks with precision. You will be a cornerstone of our operations, ensuring that administrative processes run smoothly and efficiently. - Task Management: Proactively identify tasks from various sources (e.g., emails, calls) and carefully track and manage them using tools like Microsoft Planner. - Email and Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up. - Execution Tasks: Handle a variety of logistical tasks, including travel planning, booking flights and accommodations, and managing invoices. - Document Management: Carefully file and organize documents within our SharePoint system to ensure all files are easily accessible and logically structured. - Research: Conduct thorough research on various topics to support ongoing projects and initiatives. This is a fully remote position with flexible working hours. However, the ideal candidate should be able to adjust their schedule to German business hours to accommodate occasional calls and meetings. Qualifications - Proficient in Microsoft Excel, Word, and PowerPoint. - Comprehensive knowledge of Microsoft Outlook for email and calendar management. - Excellent documentation and file management skills with a solid understanding of best practices for digital document storage and organization in OneDrive/SharePoint. - Proficient in using tools like Gemini and GPT to improve productivity and efficiency. - Fluent in German (required). - Proven ability to handle confidential information with the utmost discretion and integrity. Requirements - Advanced Office Suite skills. - Outlook expertise. - Meticulous documentation. - Productivity tools proficiency. - Language skills in German. - Integrity in handling confidential information. Benefits - Enjoy the flexibility to work from anywhere. - Adapt your work to your personal schedule and commitments. - Become a key player in a small, agile team with direct impact.