Applied Intellect LLC

Role Description The Logistics and Procurement Specialist is responsible for managing and optimizing the procurement and logistics processes within the company. This includes sourcing materials, coordinating suppliers, and overseeing the timely delivery of goods and services to program staff around the country. The role also involves negotiating contracts, monitoring inventory levels, and ensuring that logistics operations run efficiently to support the company’s objectives. The Logistics Specialist will assist in training employees and coordinating travel-related services to ensure efficient, safe, and cost-effective services, and will report to the Program Director. Qualifications - Bachelor’s degree in business administration, supply chain management, logistics, or a related field, or High School Diploma with experience in logistics, procurement, or supply chain management. - Strong understanding of procurement processes, supplier relationship management, and logistics operations. - Familiarity with inventory management systems and procurement software a plus. - Excellent negotiation, communication, and problem-solving skills. - Ability to work in a fast-paced environment and manage multiple tasks simultaneously. - Strong attention to detail and organizational skills. - Excellent analytical and problem-solving skills. - Excellent written and verbal communication skills. - Proficient with Microsoft Office Suite or similar software. - Ability to prioritize duties independently, think strategically, and multi-task in a fast-paced environment. - Ability for occasional travel. - Demonstrated support of Applied Intellect’s values by exhibiting respect for others, maintaining confidential information and an appreciation of a multicultural workplace. - Must possess a valid driver’s license, insurance, a clean driving record and reliable transportation (if required). - Successful completion of DHS/ICE’s Preliminary Fitness Screening and Suitability Determination, federal background checks initiated upon employment (if required). - The position is remote and requires an appropriate workspace to complete daily tasks and participate in video conferencing. Requirements - Collects, interprets, and analyzes various types of logistics data including availability of product, reliability of transport and delivery, and other data related to product supply chain management, sourcing, and distribution. - Maintains database(s) of logistics information. - Tracks product flow from origin to delivery via web-based logistics systems and other appropriate methods of monitoring inventory and shipment vehicles. - Assist with logistics processes and procedures; identify, recommend, and implement improvements to maximize delivery efficiency while minimizing costs. - Maintain accurate and up-to-date records of procurement and logistics activities, including purchase orders, shipping details, and supplier contracts. - Tracks and reviews invoices as needed. - Assist with travel logistics for staff. - Uses analytic methods and tools to understand, predict, and/or control logistics operations and processes. - Prepare and/or process purchase orders, ensuring compliance with company standards and budgets. - Monitor supplier performance and resolve any issues related to delivery, quality, or pricing. - Maintain relationships with current and potential suppliers to ensure continuous support. - Must maintain confidentiality in all program areas. - Collaborates closely with other Operations staff including HR, Finance, and IT. - Develop or update How to Guides and Job Aids, create training and provide staff trainings as needed at New Employee Orientation and ongoing. - Maintain relationships with colleagues rooted in safety, connection, and self-regulation. - Participate in regular trainings, meetings, or other communication sessions utilizing Teams, Zoom or other platforms required for meeting with peers, supervisor, and headquarters staff. - Submit weekly, quarterly or annual reports as needed. - Display professional conduct and ensure respectful interactions during any contact with coworkers, supervisors, DHS/ICE representatives, and other vendors or community members. - Adheres to all state and federal laws and regulations. - Satisfactory completion of Applied Intellect’s Orientation and Training. - Satisfactory completion of DHS/ICE-required trainings upon hire and on an annual basis. - Performs other related duties as assigned by supervisor. Training Requirements - Satisfactory completion of Applied Intellect’s Orientation and Training. - Satisfactory completion of DHS/ICE-required trainings upon hire and on an annual basis. - Complete additional training as identified by HR or supervisor. Physical Demands - Use of manual dexterity, tactile, visual, and audio acuity. - Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands. - Occasional lifting (up to 25 pounds), bending, pulling, and carrying. - Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements). Equal Employment Opportunity Applied Intellect is an equal opportunity employer. The above-listed duties and responsibilities are essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All job duties indicated are not to be an exhaustive statement, and other job-related duties may be assigned as required by the supervisor(s). This position is funded by the U.S. DHS/ICE under a two-year contract. While the company anticipates the position will continue through the duration of the contract term, employment remains at-will and may be terminated by either party at any time, with or without cause, subject to applicable law. #LI-Remote

Role Description The Human Resources Specialist will run the daily functions of the Human Resource (HR) department including: - Hiring and interviewing staff - Administering pay, benefits, and leave - Enforcing company policies and practices The Human Resources Specialist will report to the Lead Human Resources Specialist. Essential duties and responsibilities include: - Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. - Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions. - Conducts or acquires background checks and employee eligibility verifications. - Implements new hire orientation and employee recognition programs. - Performs routine tasks required to administer and execute human resource programs. - Handles employment-related inquiries from applicants, employees, and supervisors. - Addresses staff conduct and performance issues. - Attends and participates in employee disciplinary meetings, terminations, and investigations. - Maintains compliance with federal, state, and local employment laws and regulations. - Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources. - May assist with constructive and timely performance evaluations. - Performs other duties as assigned. Qualifications - Bachelor’s degree in human resources, business, accounting, or related field and 3 years of progressive experience in an HR role preferred, or - High School Diploma and 6 years of experience in an HR specialist position with SHRM certification preferred. - Proven experience in benefits and leave administration. - Proven experience in the implementation of an employee accountability process. - Excellent verbal and written communication skills. - Excellent interpersonal, negotiation, and conflict resolution skills. - Excellent organizational skills and attention to detail. - Excellent time management skills with a proven ability to meet deadlines. - Strong analytical and problem-solving skills. - Ability to prioritize tasks and to delegate them when appropriate. - Ability to act with integrity, professionalism, and confidentiality. - Thorough knowledge of employment-related laws and regulations. - Proficient with Microsoft Office Suite or related software. - Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems. - Candidate must demonstrate a commitment to comply with mandatory state reporting requirements for child abuse and neglect. - Demonstrated support of Applied Intellect’s values by exhibiting respect for others. - The position is remote, and the candidate must have an appropriate workspace. - Must pass a criminal background check. - Must possess a valid driver’s license, insurance, a clean driving record, and reliable transportation (if required). - Successful completion of DHS/ICE’s Preliminary Fitness Screening and Suitability Determination. Training Requirements - Satisfactory completion of Applied Intellect’s Orientation and Training. - Complete additional training as identified by supervisor or Human Resources. Physical Demands - Use of manual dexterity, tactile, visual, and audio acuity. - Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications. - Occasional lifting (up to 25 pounds), bending, pulling, and carrying. - Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements). Equal Employment Opportunity Applied Intellect is an equal opportunity employer. The above-listed duties and responsibilities are essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.