AllView Real Estate

Role Description We’re currently seeking a proactive and detail-oriented Assistant Property Manager (Remote role) to help ensure smooth day-to-day operations and exceptional service delivery. If you're organized, resourceful, and love working with a high-performing international remote team — this could be the perfect opportunity for you. - Respond to tenant, owner, and vendor inquiries via phone, email, and text in a timely, professional manner - Manage maintenance requests from intake to resolution, ensuring updates are communicated and records are kept current - Assist with lease renewals, coordinating communication between tenants and owners to ensure deadlines are met - Track rent payments, send reminders, and follow up with delinquent tenants - Support property turnovers by coordinating vendors, inspections, and unit readiness - Conduct pricing comps and assist with market analysis to support leasing strategy - Maintain and update tenant and property records in platforms such as AppFolio and Google Sheets - Generate and review reports related to maintenance, turnovers, and tenant satisfaction - Stay aligned with company processes, policies, and compliance standards Qualifications - Highly Responsive - Excellent Written & Verbal Communication - High Integrity - Strong Organizational & Time Management Skills - Tech-Savvy with Ability to Learn Quickly - Calm Under Pressure - Consistent and Reliable Performance - Positive, Customer-First Attitude - Prior property management or real estate experience preferred - Familiarity with lease agreements and basic real estate workflows - Knowledge of tools such as AppFolio, Housecall Pro, Gmail, and Google Sheets a plus - Comfortable working independently in a remote environment Benefits - You’ll be supporting one of the most refined property management systems in Southern California - We’ve designed a uniquely attractive product that residents and property owners truly value - This role offers full remote flexibility while being part of a highly engaged, collaborative team - You’ll receive hands-on training, coaching, and growth opportunities from real estate pros - Paid time off and paid company holidays - Opportunities for advancement within the AllView Real Estate network

Role Description We are looking for an intelligent, reliable, and highly detailed person to own our financial operations. This is a remote, full-time role for someone who wants stability and enjoys solving challenges within a fast-paced environment. We need a “Rockstar” who is an expert in AppFolio and QuickBooks Online and can hit the ground running without training. What You Will Do - High-Level Financial Management (The “Controller” Brain) - Financial Review: Analyze financial statements, fix mapping errors, and ensure the General Ledger (GL) is 100% correct. - Compliance & Audits: Manage 1099s, W2s, and insurance audits. - Budgeting: Create regular budgets and track "actual vs. budget" spending to help the company scale. - Judgment Calls: Provide expert answers to difficult financial questions and create Financial SOPs (Standard Operating Procedures). - Specialized AP: Pay property taxes, FTB withholdings, and mortgages accurately and on time. - Daily Property & Corporate Tasks (The “Expert” Hands) - AppFolio Mastery: Perform tenant ledger corrections, oversee security deposit refunds and move-out accounting, and correct property GL errors. - QuickBooks Operations: Cut hard checks, enter time-sensitive bills, and manage corporate Accounts Payable (AP) and reimbursements. - Payments: Process time-sensitive vendor payments and calculate complex commissions (Lease, BDM, and internal brokerage commissions). - Communication: Respond to financial inquiries from owners, vendors, and property managers with professional English. - Onboarding: Manage vendor onboarding, including collecting W9s and COIs. - Specialized Real Estate Accounting - Tenant Actions: Review and approve tenant credits and reversals, and prorated utility bills. - Complex Calculations: Handle RUBS (Ratio Utility Billing Systems), CAM (Common Area Maintenance) reconciliations, and Section 8 owner accounting. - Owner Services: Send monthly owner statements and lead utility start/stop services and prorated billing. Qualifications - Expert Knowledge: 7+ years of accounting with deep experience in California Property Trust Accounting laws. - Software Pro: You must be a "Power User" of AppFolio and QuickBooks Online. - Reliable: You are a person of high integrity who meets every deadline without being reminded. - Collaborative: You enjoy helping property managers and answering technical questions clearly. - Detail-Oriented: You take pride in finding and fixing small errors before anyone else sees them. - Language & Communication: Excellent written and spoken English is required. Candidates based in Mexico, Central America, or South America are strongly encouraged to apply; candidates from other regions are welcome if their accounting expertise and English proficiency are outstanding. Requirements - Pay: $23–$26 per hour, commensurate with experience. - Location: Fully remote. We are primarily seeking candidates in Mexico, Central America, or South America, but are open to exceptional candidates globally. - Schedule: Full-time, must work PST hours. Benefits - Work Independently: No micromanagement and no office drama. - Stability: A long-term role with a company that values your hard work. - Direct Impact: Your work directly supports the success and growth of the entire company. - Fair Rewards: Competitive pay and paid time off for an expert-level professional. Company Description We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

• Respond to tenant, owner, and vendor inquiries via phone, email, and text in a timely, professional manner • Manage maintenance requests from intake to resolution, ensuring updates are communicated and records are kept current • Assist with lease renewals, coordinating communication between tenants and owners to ensure deadlines are met • Track rent payments, send reminders, and follow up with delinquent tenants • Support property turnovers by coordinating vendors, inspections, and unit readiness • Conduct pricing comps and assist with market analysis to support leasing strategy • Maintain and update tenant and property records in platforms such as AppFolio and Google Sheets • Generate and review reports related to maintenance, turnovers, and tenant satisfaction • Stay aligned with company processes, policies, and compliance standards

• Own day-to-day property accounting operations in AppFolio, ensuring accurate tenant, owner, and vendor ledgers • Oversee and review work performed by our support team, including vendor invoice entry, tenant and owner onboarding, and routine AppFolio transactions • Prepare and distribute owner statements, including rent collected, expenses paid, and net distributions • Monitor property cash balances and available funds to support vendor payments and owner distributions • Process owner distributions and request owner contributions when required • Oversee vendor payment workflows, including check runs and ACH payments for property expenses • Ensure accurate property-level bank account reconciliations and review related journal entries • Review new leases to ensure proper move-in accounting and tenant ledger setup • Collaborate with property managers to resolve tenant and owner accounting questions and ledger adjustments • Process security deposit refunds in strict compliance with California regulations, including adherence to the 21-day deadline and required documentation such as before-and-after photos and itemized deductions • Close out property accounting for management cancellations and property transitions • Pay property-level obligations such as property taxes, insurance, HOA dues, and utilities as required • Track owner-related credit card expenses and ensure timely reimbursement to the corporate entity • Process and file quarterly California FTB withholding for out-of-state owners • Review, file, and distribute annual 1099s for vendors and owners and assist with follow-up questions • Initiate internal bank transfers related to property operations as needed • Maintain clear documentation of property accounting workflows and escalation procedures • Identify inconsistencies, flag risks, and proactively communicate issues to leadership • Maintain consistent weekly progress with minimal oversight and strong attention to detail

• Respond to tenant, owner, and vendor inquiries via phone, email, and text in a timely, professional manner • Manage maintenance requests from intake to resolution, ensuring updates are communicated and records are kept current • Assist with lease renewals, coordinating communication between tenants and owners to ensure deadlines are met • Track rent payments, send reminders, and follow up with delinquent tenants • Support property turnovers by coordinating vendors, inspections, and unit readiness • Conduct pricing comps and assist with market analysis to support leasing strategy • Maintain and update tenant and property records in platforms such as AppFolio and Google Sheets • Generate and review reports related to maintenance, turnovers, and tenant satisfaction • Stay aligned with company processes, policies, and compliance standards

• Maintain and oversee accurate books in QuickBooks Online for two related entities and the brokerage department • Own the month-end close process, ensuring completion within 5 business days • Review reconciliations and GL classifications prepared by bookkeeping support staff, make corrections directly in the ledger where appropriate, and post adjusting journal entries when needed • Assist with budgeting and forecasting, including updating financial projections and preparing budget-to-actual analyses • Oversee accounts payable processing performed by support staff and review weekly payment runs before approval • Prepare internal monthly financial statements and KPI reports for leadership • Manage intercompany activity between entities, including allocations and transfers • Ensure accurate documentation and reconciliation of corporate income from AppFolio, including management fees and other ancillary revenue • Handle light payroll and HR administration in Rippling, including entering compensation or status changes, reviewing payroll for accuracy, and helping ensure payroll runs smoothly • Support payroll accounting, including reconciliation of payroll entries and 401(k) contribution checks • Collaborate with our CPA on tax filings, annual reviews, and schedule preparation • Identify inconsistencies, propose corrections, and maintain overall GL integrity • Follow clear workflows and maintain consistent weekly progress with minimal oversight • Report directly to the COO with an emphasis on accuracy, accountability, and proactive communication