• Administer complex trust accounts in accordance with the governing instrument and all applicable laws. • Provide leadership and guidance for Trust Officers and administration personnel • Monitor and execute post-death provisions • Approve and supervise the establishment of accounts with the trust company • Review Court Accountings and file with the appropriate Court

• Manage property listings across MLS and other real estate platforms. • Coordinate real estate transactions from contract to closing. • Schedule appointments, property showings, inspections, and meetings. • Maintain and update CRM systems with client and transaction information. • Prepare contracts, agreements, disclosures, and other real estate documentation. • Communicate professionally with buyers, sellers, tenants, vendors, and clients. • Assist with property management and leasing activities. • Organize digital files and maintain accurate transaction records. • Conduct basic market research and comparable property analysis when required. • Support agents and property managers with general administrative tasks.

Role Description We are seeking organized, detail-oriented, and proactive Real Estate Virtual Assistants to join our talent pool. In this role, you will support real estate agents, brokers, property managers, and investment teams by managing administrative tasks, coordinating transactions, maintaining accurate records, and ensuring smooth day-to-day operations. - Manage property listings across MLS and other real estate platforms. - Coordinate real estate transactions from contract to closing. - Schedule appointments, property showings, inspections, and meetings. - Maintain and update CRM systems with client and transaction information. - Prepare contracts, agreements, disclosures, and other real estate documentation. - Communicate professionally with buyers, sellers, tenants, vendors, and clients. - Assist with property management and leasing activities. - Organize digital files and maintain accurate transaction records. - Conduct basic market research and comparable property analysis when required. - Support agents and property managers with general administrative tasks. Qualifications - 2+ years of experience as a Real Estate Virtual Assistant or in a real estate administrative role. - Familiarity with MLS systems and real estate transaction processes. - Experience using CRM platforms such as Follow Up Boss, kvCORE, Salesforce, HubSpot, or similar. - Strong organizational and time management skills. - Excellent written and verbal English communication skills. - English proficiency at a C1 level or higher (written and verbal) with a slight to neutral accent. - Availability to work during Eastern Time (ET) business hours. - Ability to manage multiple transactions and deadlines simultaneously. - Proficiency with Microsoft Office and Google Workspace. - Ability to work independently in a remote environment. - Reliable internet connection and dedicated home office. Requirements - Experience supporting U.S.-based real estate agents, brokers, or property management companies. - Knowledge of real estate contracts, disclosures, and closing procedures. - Experience with property management software such as AppFolio, Buildium, Yardi, or Propertyware. - Familiarity with DocuSign, Dotloop, SkySlope, or TransactionDesk. - Experience coordinating leasing activities and tenant communications. - Basic knowledge of social media marketing for real estate. - Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not required). - Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot. Benefits - Opportunity to work on diverse and exciting projects. - Supportive and collaborative work environment. - Weekly payments. - Weekends off. - Growth opportunities.

• Manage complex calendars, including scheduling meetings and appointments for the ELT members, optimizing their time and priorities • Meeting support as needed, e.g. prepare and distribute meeting agendas and materials, and follow up on action items to ensure timely completion • Serve as point of contact for internal and external stakeholders who need to meet with the ELT, demonstrating professionalism and diplomacy in all interactions • Conduct research for meeting preparation such as preparing bios of meeting participants • Minimal travel arrangement coordination but when it is needed it will, include flights, accommodations, and transportation, ensuring seamless logistics when traveling • Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times • Anticipate the needs of the ELT and proactively identify opportunities to streamline processes and improve efficiency • Coordinate logistics for ELT & departmental offsite meetings and special events, including venues, catering, materials, and setup • Partner with partner EA to organize company events, meetings, team-building activities, and other social functions to enhance team morale and collaboration • Assist with ad hoc administrative tasks, office management tasks and special projects as assigned by the ELT, demonstrating flexibility and adaptability to changing priorities