• Source hotels, meeting space, and transportation. • Source Air Charters when requested. • Provide hotels with Rooming lists, revisions, and team itineraries. • Request and review final folios and invoices and provide to Coach/University • Source meeting space, team meals and AV requirements. • Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates. • Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program. • Include all internal stakeholders. • Make destination recommendations; submit eRFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget, and space • Produce accurate documents/reports for clients and vendors in conjunction with account needs. • Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, • Facilitate contract execution between the parties in a timely • Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines. • Record accurate budget, cost, savings, and contract execution in Cvent or applicable. • Ability to travel on-site with programs as needed. • While on-site, employee should maintain a professional demeanor and project a positive reflection of Travel and Manage program reconciliation, invoicing, accounts payable, and accounts receivables. for each program; when applicable. • Follow-up to ensure timely payment processing and revenue reconciliation. • Provide exceptional service and manage the relationship with the meeting owner. • Proactively offer professional recommendations to the client based on industry knowledge. and expertise. • Secure repeat business. • Other duties as assigned.