• eigenständige Buchhaltung (Kreditoren / Debitoren) für bilanzierende Unternehmen sowie Unternehmen mit Einnahmen-Überschuss-Rechnung (EÜR) • Einrichtung und Prüfung der Buchhaltungssysteme für unsere Kunden • Kommunikation mit Kunden sowie Ämtern oder Behörden • Koordinierung von Fristen und Terminen für deinen Kundenkreis • Vorbereitung des Monats- oder Quartalsabschlusses sowie die Vorbereitung auf den Jahresabschluss

• Accurately and punctually post the vouchers/documents (accounts payable / accounts receivable) pre-sorted by our clerks. • Correctly record international documents, taking into account the applicable VAT rules and special cases. • Coordinate with the team in the mornings to clarify open questions and reconcile processing status.

• Preparation of payroll and administrative tasks related to wages • Preparation of documents for the annual financial statements / external accounting • Review and organization of invoices, payments and financial records • Administrative support in accounting and HR • Collaboration with our internal administration and external partners

Role Description We are seeking a detail-oriented and experienced Operational Bookkeeper to join our team. As an Operational Bookkeeper, you will play a crucial role in managing financial transactions, ensuring accurate record-keeping, and supporting the overall operational efficiency of our vacation rental business. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the ability to thrive in a fast-paced environment. Your Main Responsibilities: - Financial Transactions - Process weekly exit cleaning bills into Quickbooks and send reports to cleaners. - Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners. - Export work orders from Breezeway operations software to process maintenance payments and add to property management software. - Process weekly work order transactions into Quickbooks and send reports to maintenance personnel. - Monitor input into Quickbooks for account and property accuracy. - Process weekly arrival inspection transactions into Quickbooks. - Bookkeeping tasks include entering receipts & invoices, creating & entering bills into Quickbooks, filing & organizing hard copy and digital files into Google Drive, and sending payments via Quickbooks online. - Reconcile bank statements and ensure accuracy in financial records. - Operational Support - Work closely with property managers, reservationists, and other operational teams to gather financial data and ensure consistency in reporting. - Provide financial insights to support operational decision-making. - Vendor and Contractor Relations - Manage vendor and contractor payments, ensuring timely and accurate processing. - Maintain positive relationships with vendors and negotiate favorable terms when applicable. - Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking. - Aiding in fixing any billing or payment issues that arise with vendors. - Monitor the email for receipts from internal personnel. - Monitor pushed work orders from Breezeway operations software in property management software to be closed/charged to appropriate accounts. - Bill owners for items purchased from in-house inventory. - Assist in processing month-end financial statements for property owners. - Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area. - Compliance and Documentation - Ensure compliance with accounting principles, industry regulations, and internal policies. - Maintain organized and complete financial documentation for audits or reviews. - Software Utilization - Utilize accounting software and property management systems to streamline financial processes. - Collaborate with IT or system administrators to optimize software functionalities. - Other Tasks - Other tasks as needed. Qualifications - Excellent written and verbal English skills. No exceptions. - Proven experience as a bookkeeper, preferably in the vacation rental or hospitality industry. - Proficiency in accounting software. - Strong understanding of financial principles and practices. - Excellent organizational and multitasking skills. - Attention to detail and accuracy in financial record-keeping. - Effective communication skills for collaboration with cross-functional teams. - Problem-solving skills. - Ability to work independently. - Critical thinker. - Tech-savvy – Can learn technology and software quickly. Requirements - Vacation rental industry experience (nice to have). - Common knowledge of the VR/STR industry (nice to have). - Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port). - i5 11th Gen or higher. - Windows 11 / MacOS Catalina or higher. - Minimum of 8 GB RAM. - Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background). - Back-ups in case of power or internet provider interruptions. - Good headset and webcam (preferably noise-canceling headset). Benefits - Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities. - Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute. - Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being. - HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.