We are a global health non-profit on a mission to make vaccines more accessible, enable innovation & expand immunization
Contract Administration Specialist
Location
United States
Posted
1 day ago
Salary
$70K - $85K / year
Seniority
Senior
Job Description
Contract Administration Specialist
Sabin Vaccine Institute
• Support the drafting, review, and editing of contract-related documentation for U.S. Government (USG) prime contracts, including requests for subcontracting approvals and modifications to prime awards. • Coordinate with Program Management, Subject Matter Experts, and Finance teams to gather required details and documentation to support timely submission of requests to funding agencies. • Assist with ensuring compliance with applicable regulations and prime contract terms and conditions. • Contribute to the preparation and negotiation of subawards, subcontracts, and consultant agreements, ensuring alignment with prime award requirements. • Track and monitor the status of contract actions, including approvals and modifications, helping to ensure deadlines are met. • Maintain organized contract files and documentation to ensure audit readiness and internal tracking. • Provide general administrative and operational support to the GCM team as assigned.
Job Requirements
- Minimum of 4 years of relevant experience required.
- Experience supporting contract management in a biomedical research and development environment strongly preferred.
- Working knowledge of or experience with Federal Acquisition Regulation (FAR), agency supplements, and/or 2 CFR 200 Uniform Guidance preferred.
- Demonstrated computer proficiency, including Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, SharePoint), Adobe Acrobat, Zoom video conferencing, and conducting internet searches.
- Salesforce experience or similar software preferred.
- Smartsheet experience or similar software preferred.
- Excellent communication and diplomacy skills (active listening, writing, speaking).
- Strong attention to detail, ability to manage complex tasks, process information quickly, analyze, and solve problems; and ability to work independently.
- Highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines in a fast-paced environment.
- Strong interpersonal skills; ability to work across the organization, building strong relationships with colleagues over geographical distance.
- Listens carefully to feedback and comments and adapts plans and actions accordingly.
- Must demonstrate interest in furthering Sabin’s mission.
- Superior service orientation.
Benefits
- medical, dental, and vision coverage
- flexible spending accounts
- flexible vacation and sick leave
- employer-paid life and disability insurance
- 11 federal holidays
- end-of-year winter break
- employer-matching 401(k) plan
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