• Serve as the primary technical resource for DataGrail Consent implementations • Guide customers through mobile app consent implementations • Partner with Customer Success to build structured troubleshooting playbooks • Identify patterns in recurring implementation issues and build scalable solutions • Maintain and improve technical documentation for Consent banner deployment

Role Description The UFW Foundation is looking for an experienced Finance Specialist to join our team. This position is a great opportunity for someone who has experience with federal and state contract and grant awards. The position will work collaboratively with the Finance team and organizational directors to support finance activities of several programs and contracts. This position is a key role in the organization and will have interaction with a wide array of stakeholders including external partners and funders (local, county, state and federal). This position reports to the Budget and Grants Director. Essential Functions - Be a trusted resource and support to internal clients with data driven management and financial analysis as needed across the organization. - Review grants and contracts for understanding of budgetary restrictions within the grant. - Monitor, prepare, review and manage grant and contract invoicing/advances, financial analysis. - Prepare monthly, quarterly, annual expense reports for grants and contracts. - Prepare and process journal entry transactions for appropriate grant and contract expenditures. - Monitor and ensure subrecipient’s fiscal compliance with all applicable terms and conditions. - Responsible for monitoring subrecipients to ensure proper stewardship of awarded funds. - Coordinate the collection, preparation and delivery of sub-recipient financial documents to funders. - Closeout grants and contracts when project period has ended and all funder requirements are complete. - Complete ad hoc projects as directed by Chief Finance Officer, Chief Executive Officer, Executive Team members, and/or other staff as requested. - In partnership with the Budget and Grants Director and/or Chief Finance Officer, review grant spend-down of available funds on a monthly basis. - Assist the Budget and Grants Director in creating the annual budget and midyear revised budget, creating tools for and collecting data from multiple programs. - On a quarterly basis and as needed, check in with all program directors to anticipate any significant variances from organizational budget. - Identify when budget modifications are necessary and partner with the Budget and Grants Director and/or Chief Finance Officer on managing the budget modification process, ensuring that changes to the budget are appropriate. - Prepare financial pro forma and/or budgets for funding and grant applications. - Make and implement recommendations to improve finance processes and procedures. - Assist with annual audit as determined by the Chief Finance Officer. - Create and maintain documentation of processes and procedures in relation to duties of the job. - Actively participate in reflective supervision. - Other duties and functions as are necessary or incidental to the proper performance of this position and as assigned. Qualifications - Dedication to Mission. - A genuine interest in immigrant and farm worker rights. - Demonstrated ability to speak and write in a succinct, informative, and respectful manner. - Experience creating complex financial models, forecasts and reports. - Outstanding computer literacy including advanced proficiency in Microsoft Excel. - Provide excellent customer service by responding timely and thoroughly to inquiries from internal and external stakeholders. - Si Se Puede® (It Can Be Done) Attitude. - Speed, Precision, and Accuracy. - Strong interpersonal and communication skills (oral and written). - Understanding of nonprofit accounting. - Works well independently and within a multi-disciplinary team environment. Requirements - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. - Ability to write reports, business correspondence, and procedure manuals. - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. - Ability to solve practical problems and deal with a variety of concrete variables. - A BA/BS degree in accounting or finance, a related field or equivalent experience. - Minimum of 3 years of financial analysis, subrecipient monitoring and budgeting experience ideally in the nonprofit sector. - Prior experience working in non-profit organization management, contract administration, budgeting, and fundraising. - Comprehensive knowledge of standard office practices, procedures, equipment, and techniques. - Ability to plan and achieve annual goals and objectives. - Experience with and knowledge of computer operation; knowledge of Microsoft Office Suite. Benefits - Accruals of 2, 3, and 4 vacation weeks per year depending on tenure. - 16 paid holidays (includes a personal day). - 1 mental health day per calendar year. - Paid sick days. - Health, dental, and vision benefits. - Life insurance. - Flexible Spending Accounts. - Employee Assistance Program for support with personal and work-related challenges. - 403(b) retirement plan with 2% employer match. - 401(k) retirement plan with no employer match. - Employer-sponsored pension plan. - Supplemental insurance (within 30 days of hire date). - Professional development opportunities and access to thousands of courses. - 20% discount for immigration services through the UFW Foundation. - Many discounts, such as entertainment discounts for movie theaters, theme parks, etc.

Role Description The Document Control Specialist plays a critical role in managing and maintaining the integrity of all organizational documents to ensure accuracy, accessibility, and compliance with quality and regulatory standards. This position is responsible for overseeing the entire document lifecycle, including: - Creation - Revision - Distribution - Archiving This supports operational efficiency and quality assurance. The specialist collaborates closely with various departments to implement document control procedures and ensure that all documentation meets company policies and industry regulations. By maintaining a robust document control system, this role helps mitigate risks associated with document mismanagement and supports audit readiness. Ultimately, the Document Control Specialist ensures that all project and operational documentation is reliable, up-to-date, and readily available to authorized personnel across the organization. Qualifications - High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Information Management, or related field preferred. - Minimum of 2 years of experience in document control or records management, preferably within a regulated industry. - Proficiency with document management software and Microsoft Office Suite. - Strong understanding of document control standards and regulatory compliance requirements. - Excellent organizational skills with keen attention to detail. - Experience with Sharepoint preferred. Requirements - Certification in Document Control (e.g., AIIM Certified Information Professional or equivalent). - Experience working in industries such as manufacturing, engineering, construction, or pharmaceuticals. - Familiarity with quality management systems such as ISO 9001. - Knowledge of electronic document management systems (EDMS) and workflow automation tools. - Strong communication skills to effectively collaborate with cross-functional teams. Responsibilities - Develop, implement, and maintain document control procedures and systems in accordance with company standards and regulatory requirements. - Review, organize, and manage incoming and outgoing documents, ensuring proper classification, indexing, and storage. - Coordinate with project teams and departments to collect, update, and distribute controlled documents in a timely manner. - Monitor document revisions and maintain version control to ensure that only the latest approved documents are in circulation. - Prepare and support internal and external audits by providing accurate documentation and records as required. - Train and assist staff on document control processes and software tools to promote compliance and efficiency. - Maintain confidentiality and security of sensitive documents and ensure compliance with data protection policies. Skills The Documentation Control Specialist utilizes organizational and analytical skills daily to manage large volumes of documents accurately and efficiently. Proficiency in document management software enables the specialist to implement version control and ensure document integrity throughout the lifecycle. Attention to detail is critical when reviewing documents for compliance and completeness, preventing errors that could impact operations or audits. Communication skills are essential for coordinating with various departments and training staff on document control procedures. Additionally, knowledge of regulatory standards and quality management systems guides the specialist in maintaining compliance and supporting continuous improvement initiatives.

Title: FSP Site Contract Specialist Location: United States time type Full time hybrid job requisition id JR 9604 Job Description: For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs. The Senior Clinical Contract and Budget Specialist position is responsible for administering and negotiating site contracts that support clinical trial set up and execution on a global level. This role will ensure site contract documentation follows sponsor and ProPharma requirements, will work with internal and external team members to implement solutions for project and / or individual site contract related problems, establish strong working relationships with customers, internal project teams and sites, and ensure all relevant documents are submitted to the Trial Master File (TMF) as per Company SOP/ Sponsor requirements. Essential Functions - Administer all contract management processes from start of document draft, through final document completion, negotiations, agreement, and signatures. - Support agreement on country template contract and budget. Assist in producing site-specific contracts from country template as appropriate. - Lead negotiations of budget and contract with site and with inclusion of cross functional teams as appropriate. - Lead with quality control and arranges execution of CTAs as well as archival of documents into repositories and capture of metadata. - Lead the reviews of contracts for completeness and accuracy and ensure that corrections are appropriately made and documented. - Assist cross functional teams with the active project management of ongoing contract issues; performs follow-up on all outstanding contract issues as per agreed roles and responsibility matrix. - Provide and generate (amended) contract and / or budget documents as necessary, prepare contract management documentation for projects, and streamline the contract / proposal or internal processes; initiate and introduce creative ideas and solutions. - Work within the forecasted country / site contracting timelines, ensure they are complied with and tracks milestone progress in agreed upon SSU tracking system in real time. - Collaborate with internal and external legal, finance, and clinical operations departments including communicating and explaining legal and budgetary issues for contract management tasks and issues. - Facilitate the execution of contracts by company signatories. - Support the development and maintenance of contract templates and site-specific files as appropriate. - Provide functional guidance and keep internal and external teams aware of all contract statuses or pending issues. Prepare correspondence as necessary. - Ensure all relevant documents are submitted to the Trial Master File (TMF) as per Company SOP / Sponsor requirements. - Develop and review Confidentiality Disclosure Agreements (CDA) per study scope. Liaise and negotiate with sites and clients to fully execute the agreement. - Develop Clinical Trial Agreement and Budget grid templates as needed per study scope. - Utilize Grants Manager or equivalent internal systems to generate site budget templates per Fair Market Value parameters. - Assist the Director, Clinical Operations in developing workflows, Work Instructions, drafting SOPs (as a subject matter expert) for the Clinical Contract and Budget Specialist role. - Deliver any site-by-site client facing updates on the contract status / amendments during study start up or during the maintenance period. - Required to join client calls as outlined in the project budget or join any ad hoc calls pertaining to contracts & budgets status if the need is warranted. - Other duties as assigned. Necessary Skills and Abilities: - Ability to understand, explain and communicate contract concepts and put into detailed plans for progressing activities. - Requires above average attention to detail, accuracy, and organizational, interpersonal, and team-oriented skills. This includes excellent communication and presentation skills, both written and spoken, with an ability to inform, influence, encourage, and motivate. - Excellent verbal, written, presentation and communication skills are desired. - Knowledge of FDA and / or applicable regional regulations, ICH GCP Guidelines, and any other applicable regulatory requirements that govern conduct of clinical trials. Educational Requirements: - Bachelor’s Degree or International equivalent. - Advanced degree / Paralegal and / or Law Degree a plus. Experience Requirements: - Minimum 5-8 years’ Experience working with site and budget contracts. - Experience in working in eTMF, CTMS, EDC, DCT and overall systems that support conduct of clinical trials. #LI-JH1 We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed. All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not. Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.