Title: Administrative Assistant I Job Description: Hybrid locations Boston-MA Somerville-MA time type Full time job requisition id RQ4065278 Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary GENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Women’s Health is in the Department of Medicine (DOM) at the Brigham and Women’s Hospital. The Division works with faculty across all hospital divisions and departments to advance the knowledge and understanding of women’s health and sex differences in health and disease. building on its core mission of leading the field in state-of-the-art clinical care for women, the Division advances women’s health research, as well as education and advocacy to improve the health of women. Under the general direction and supervision of the Administrative Manager, the primary focus of the Administrative Assistant (AA) will be providing front line support for the Division and performing general administrative duties as assigned. They will require a high-degree of organization and the ability to prioritize assignments and will be expected to use a high-level of judgement and discretion in dealing with confidential and sensitive matters. This position is hybrid, with the expectation that the AA will be 4 days in person and 1 day remote, splitting in person time between both our MGB Assembly Row office and BWH Longwood office. Qualifications PRINCIPAL DUTIES AND RESPONSIBILITIES: General Administrative Duties: - Act as point of contact for the Division – send out memos, surveys, notifications, and other communication as directed by Chief, Associate Chief and/or Administrative Director. - Provides direct support to the Division Chief, Associate Chief and other senior faculty. This includes, but is not limited to: scheduling, travel arrangements, meeting and conferencing logistics, assisting with presentations, developing and maintaining filing systems, basic financial and supply chain responsibilities (purchasing supplies, processing reimbursements, journal submissions, setting up purchase orders, and paying vendors), NIH biosketch upkeep, assisting with referencing publications, journal submissions,. - Provide formatting and copy-editing services to faculty and trainees as needed. - Assist as needed with the scheduling and coordinating of faculty, senior leadership, and ad hoc division meetings. - Assist with general office operations, such as back-up timekeeping, Beeline coverage, and submitting or logging financials, to ensure continued workflow as needed. - Assist with Division event planning, logistics and coordination. - Create and maintain Division specific Standard Operation Procedures (SOP) for administrative tasks. - Assist faculty and staff in trouble-shooting issues related to computers, copiers, basic A/V support, printers. This does not require high-level IT/IS knowledge, but patience and the willingness to help if problems arise. - Performs other faculty and trainee support services as assigned or requested. - Perform other duties as required. QUALIFICATIONS: - Baccalaureate degree preferred - High proficiency with Microsoft Office programs SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: - Highly detail-oriented with the ability to keep track of details and an understanding and appreciation of time pressures. - Outstanding, professional, appropriate and effective written and oral communication skills. Ability to effectively articulate and receive information in a clear, concise and timely manner. - Accountability, professionalism and commitment to growth and development. - Positive attitude with respectful, professional, and friendly customer service. - Ability to multitask and switch priorities in a calm and efficient manner even under stressful situations. - Highly organized and able to keep office operating smoothly with minimal supervision. - Advanced computer skills. Additional Job Details (if applicable) Remote Type Hybrid Work Location 41-45 Avenue Louis Pasteur Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $24.28/Hourly Grade 2 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Role Description Für unser Dispositions-Team suchen wir Sie zum nächstmöglichen Zeitpunkt als Personaldisponent (m/w/d) - in Vollzeit oder Teilzeit 30 Std. - Operative Disposition des Empfangspersonals, welches in den Objekten externer Kunden zur Ausübung von Concierge- und Empfangstätigkeiten eingesetzt wird (keine Arbeitnehmerüberlassung) - Einsatz-, Schicht- und Abwesenheitsplanung - Monatlicher Dienstplanabschluss zur Vorbereitung der Lohnabrechnung - Unterstützung bei On- und Offboarding-Prozessen - Erfassung von relevanten Daten und Informationen zur Erstellung von Statistiken und Auswertungen - Aktiver Austausch mit den Regional- und Teamleiter/innen der einzelnen Standorte sowie der Personalabteilung Qualifications - Gerne erste Erfahrungen in der Disposition und Personalplanung - Freude an der Zusammenarbeit mit Menschen und an einem abwechslungsreichen Tätigkeitsfeld - Eigenverantwortliche und strukturierte Arbeitsweise - Kunden- und dienstleistungsorientiert - Sehr gute Deutschkenntnisse Benefits - Geregelte Arbeitszeiten - Homeoffice Möglichkeit - Modernes Equipment - Strukturierte Einarbeitung - Fort- und Weiterbildungsangebote - Mitarbeiter Gratifikationen - 20% Zuschuss zur betrieblichen Altersvorsorge - Mitarbeiterrabatte - Werbeprämien für Mitarbeiterempfehlungen - 30% Rabatt in unseren Restaurants "Brasserie Colette Tim Raue" Company Description Seit 2009 steht die RAS Service Group für professionelle Empfangsdienstleistungen und exklusive Concierge Services in ganz Deutschland. In über 110 hochwertigen Wohn- und Büroimmobilien sorgen wir täglich mit über 300 Mitarbeitenden dafür, dass Service erlebbar wird – persönlich, professionell und mit echter Leidenschaft. Sie teilen unsere Leidenschaft für den Servicegedanken? Sie suchen eine gesunde Balance zwischen Beruf und Privatleben? Ob mit Branchenerfahrung oder als engagierter Quereinsteiger (m/w/d) – bei uns sind Service-Enthusiasten willkommen! „Bereits mehrfach als Top Arbeitgeber Mittelstand von Focus-Business in Kooperation mit kununu GmbH ausgezeichnet."

Title: Clinic/Practice Assistant, Urology Location: Newburyport-MA time type Full time job requisition id RQ4065622 Site: Mass General Brigham Medical Group Northern Massachusetts, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Mass General Brigham Medical Group is a system-led operating entity formed by Mass General Brigham to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham’s unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally as well as at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery and endoscopy, imaging, cardiac testing, and infusion. We share the commitment to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites. In this office, we evaluate and treat a range of urologic disorders in adult patients. Our team is board certified and includes experts in minimally invasive surgical techniques, such as laparoscopic, endoscopic, extracorporeal and percutaneous approaches. We are seeking a full-time, 40-hour Clinic/Practice Assistant to support our practice, Monday through Friday, 8:30 AM to 5:00 PM. The primary location is our Newburyport office located at 260 Merrimac Street. Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations, under minimal supervision. Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level). Actual job duties may vary by Department. Does this position require Patient Care? No Essential Functions: -Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries, and schedule appointments. Process patient billing forms and scan documents to patient medical record/LMR. -Acts as "Super User" for scheduling, registration and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level. -Provides functional guidance to Office and Practice Assistants. -In conjunction with Supervisor oversees daily activities of practice staff. -May be required to accept co-payments. Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results. Qualifications Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Certified Medical Administrative Assistant [CMAA] - preferred Experience office experience 2-3 years required Knowledge, Skills and Abilities - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. Additional Job Details (if applicable) This role is well suited for someone who enjoys teamwork, takes initiative, and feels confident working in a busy outpatient clinic! We strongly prefer 2–4 years of experience in healthcare or customer service—ideally in a medical office setting—along with familiarity with medical terminology and strong computer skills Remote Type Hybrid Work Location 260 Merrimac Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $24.94/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 3300 Mass General Brigham Medical Group Northern Massachusetts, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Clinic/Practice Assistant, Urology Location: 400 Highland Avenue Salem Hybrid - Full time Job Description: Site: Mass General Brigham Medical Group Northern Massachusetts, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Mass General Brigham Medical Group is a system-led operating entity formed by Mass General Brigham to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham’s unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally as well as at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery and endoscopy, imaging, cardiac testing, and infusion. We share the commitment to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites. We are located at 400 Highland Ave in Salem, MA. In this office, we evaluate and treat a range of urologic disorders in adult patients. Our team is board certified and includes experts in minimally invasive surgical techniques, such as laparoscopic, endoscopic, extracorporeal and percutaneous approaches. We are seeking a full-time, 40-hour Clinic/Practice Assistant to support our practice, Monday through Friday, 8:30 AM to 5:00 PM. The primary location is our Salem office located at 400 Highland Avenue. Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations, under minimal supervision. Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level). Actual job duties may vary by Department. Does this position require Patient Care? No Essential Functions: -Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries, and schedule appointments. Process patient billing forms and scan documents to patient medical record/LMR. -Acts as "Super User" for scheduling, registration and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level. -Provides functional guidance to Office and Practice Assistants. -In conjunction with Supervisor oversees daily activities of practice staff. -May be required to accept co-payments. Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results. Qualifications Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience healthcare office experience 0-1 year required Knowledge, Skills and Abilities - Basic Proficiency with all Office Suite. - Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. Additional Job Details (if applicable) This role is well suited for someone who enjoys teamwork, takes initiative, and feels confident working in a busy outpatient clinic! We strongly prefer 2–4 years of experience in healthcare or customer service—ideally in a medical office setting—along with familiarity with medical terminology and strong computer skills Remote Type Hybrid Work Location 400 Highland Avenue Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $24.94/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 3300 Mass General Brigham Medical Group Northern Massachusetts, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.