Title: Purchasing & Payment Clerk Location Any, Canada Workplace type Fully remote Compensation $21.00 / hour Job Description: Reporting to the Services and Operational Support (SOS) team, the Purchasing & Payment Clerk is responsible for purchasing administration and payment exception processing across Canadian and U.S. operations. This role ensures accurate data entry, timely processing, reconciliation, and resolution of purchase orders, invoices, payments, refunds, and exceptions across multiple proprietary systems. The position collaborates closely with accounting, branch teams, and external vendors to resolve discrepancies, meet service level expectations, and support critical operational workflows. This is a hybrid role requiring onsite work at the downtown Vancouver office one day per week. Key Responsibilities Purchasing & Invoice Administration - Submit, receive, and manage purchase requisitions, purchase orders, and invoices in Coupa and other proprietary systems. - Monitor purchase order lifecycle stages to ensure timely approvals, processing time, payments, and escalations as necessary to prevent late payment fees. - Retrieve invoices from vendor portals on a pre-set schedule and ensure compliance with PO policies. - Maintain accurate, real-time records and audit trails for all purchasing transactions. Payment Processing & Exception Administration - Responsible for accurate manual posting of payments that are rejected from automated posting processes. - Post and reconcile incoming payments including cheques, EFT/ACH, wire transfers, and online payments. - Resolve payment inquiries, discrepancies, unapplied and/or misapplied cash. - Process refunds and support EFT setup and W9 requests. - Download lockbox reports and post exceptions in financial and parking systems. - Perform daily cash application and reconciliations and prepare status reports. Collaboration & Stakeholder Support - Act as a liaison between internal departments, branch accountants, and vendors. - Communicate professionally with third-party partners. - Support SOS and CX department goals through cross-functional assistance. Mail, Cheque & Onsite Operations - Collect, sort, and process Canadian and U.S. mail related to Enforcement and Monthly Parking. - Prepare cheque deposits and courier packages for lockboxes. - Process Parking Notice payments received by mail. - Order deposit books and bags as required. Operational Excellence - Maintain daily task trackers and meet all deadlines. - Troubleshoot issues and escalate as required. - Perform other related duties as assigned. - Adhere to standard policies and processes. - Meet rigid deadlines and SLAs. Skills, Knowledge and Expertise - 1+ years of experience in purchasing, payment processing, data entry, or administrative roles. - Coupa experience is an asset. - Proficiency in Excel, Word, and Outlook. - Strong analytical, problem-solving, and reconciliation skills. - Excellent written and verbal communication skills in English. - Strong time management and ability to work independently. - Detail-oriented, adaptable, and highly motivated. - Maintains accuracy under tight deadlines. - Ability to consistently meet service level and performance goals. - Quiet, dedicated workspace with minimum internet speed of 150mbps Benefits - Medical - Dental - Vision - Life and Disability - 401K (US) or RRSP Matching (Canada) - Paid Time Off (PTO)

• Utilize AI tools to streamline finance tasks, including Datev and Excel. • Manage fiscal year closings and coordinate with external auditors. • Ensure compliance with German payroll and tax laws. • Deliver reliable results while meeting deadlines. • Function independently and collaboratively within a team. • Communicate effectively, using the BLUF (Bottom Line Up Front) method. • Anticipate potential issues and act proactively to address them.

• Advise incoming, continuing, and re-entry students on the availability of Title IV funds and resources to cover the investment in their educational cost • Answer student questions regarding completion of the Free Application for Federal Student Aid and Direct Loan Entrance/Exit Counseling • Complete verification on all applications selected by the Department of Education • Resolve conflicting information that is identified between financial aid documents and other documents contained in the student's file • Conduct financial aid estimates for students who are interested in enrollment • Timely submission of student files for Campus Compliance Specialist review, maintaining a low error rate • Effectively communicate with admissions department personnel to ensure future enrollments have obtained appropriate documentation for packaging • Ensure files are uploaded into the CampusVue operating system • Provide updates to the Campus President on students who have not submitted documentation or required paperwork to receive Title IV funding • Advise students, during the packaging process, of Institutional Payment Plans (IPP) and facility completion of the IPP process where appropriate • Effectively use and track activities in CampusVue • Other duties as assigned

• Manage and oversee core finance operations including Accounts Receivable, Accounts Payable, Treasury, and Fixed Assets, working closely with the in-house accounting team to ensure accuracy and efficiency. • Ensure timely period-end closure of books (monthly, quarterly, and annual) and review MIS and financial reports for submission to the parent company. • Review and monitor the internal financial controls framework, ensuring effective implementation and ongoing compliance. • Ensure compliance with applicable provisions of the Companies Act, 2013 relevant to private limited companies. • Review and oversee direct and indirect tax compliances, including filings, computations, assessments, and audits, and coordinate with external advisors as required. • Ensure compliance with FEMA regulations, including reporting and documentation requirements. • Manage quarterly and year-end financial close under Indian GAAP (IGAAP) and act as the single point of contact for statutory audits conducted by a Big 4 audit firm. • Prepare and share financial reporting packs and reconciliations to support the book closure and consolidation requirements of the Holding Company. • Drive process improvements by streamlining internal finance workflows, controls, and reporting mechanisms. • Support special projects, ad-hoc financial analysis, and management reporting as required.