Role Description Play a key role at the center of cutting-edge research. As a Sponsored Research Administrator, you’ll partner closely with faculty to bring innovative ideas to life, guiding proposals from concept to submission and supporting award management every step of the way. If you’re detail-oriented, collaborative, and energized by working in a fast-paced, deadline-driven environment, this is an opportunity to make a meaningful impact behind the scenes of groundbreaking research. Under the direction of the Director, the Sponsored Research Administrator (SRA) is responsible for supporting pre-award and non-financial post-award administration of sponsored projects. This role works in close partnership with faculty and internal stakeholders to ensure proposals and awards are accurate, compliant, and submitted on time. The SRA contributes to the effective coordination and management of sponsored funding by applying working knowledge of sponsor requirements and institutional policies, while providing consistent and responsive support throughout the lifecycle of the award. Duties and Responsibilities - Pre Award: - Assist faculty in the preparation and submission of proposals, including budget development and review of supporting documentation. - Ensure all proposal components comply with sponsor guidelines and institutional policies. - Coordinate internal routing and approvals across departments and central offices. - Maintain accurate proposal and submission records in systems such as InfoEd. - Communicate requirements, timelines, and outstanding items to faculty and staff. - Apply working knowledge of sponsor regulations and escalate issues as appropriate. - Post Award (Non-Financial): - Review award terms and conditions and identify items requiring follow up or escalation. - Support Just in Time requests, progress reports, and closeout activities. - Coordinate administrative actions including no cost extensions, prior approvals, and rebudgeting. - Prepare and process subawards and assist with monitoring activities. - Serve as a liaison between faculty, Research Accounting, and sponsors to support administrative activities. - Ensure ongoing compliance with sponsor and institutional requirements throughout the lifecycle of the award. - Perform other related tasks, duties and responsibilities as required, assigned or directed. Qualifications - Bachelor’s degree in business, public administration, or related field. - One (1) or more years of experience in sponsored research administration or related environment. - Experience with federal and non-federal sponsors such as NIH, DoD, and foundations. - Familiarity with systems such as InfoEd, Grants.gov, and eRA Commons. - None required. Certified Research Administrator (CRA) certification preferred. - Working knowledge of federal sponsor regulations and institutional policies. - Strong attention to detail and ability to manage multiple deadlines. - Effective written and verbal communication skills. - Ability to analyze and resolve routine issues and escalate appropriately. - Proficiency with research administration systems and standard office applications. - Strong organizational and coordination skills. - Ability to work independently and collaboratively in a deadline driven environment. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This role is primarily a remote position. When working from home, you are responsible for ensuring a quiet, organized, and comfortable setting, free from significant noise or distractions. This role requires the use of standard home office equipment, including but not limited to computers and phones. As you may be exposed to minimal noise and temperature variations depending on your home setup, it's important to maintain a workspace that supports productivity and well-being. Reliable internet connectivity and a suitable workstation are essential to fulfill job responsibilities effectively. Physical Requirements - Sitting, Standing and Walking: Ability to occasionally (up to 3 hours) walk during their work hours, but will be sitting or standing for extended periods (6 – 8 hours) daily. - Bending, squatting, climbing, kneeling, crawling or twisting: The capability to perform these activities is generally not required. - Lifting and Carrying: The capability to lift and carry equipment and materials is generally not required. - Manual Dexterity: Simple grasping with their hand, reaching above their shoulder and fine manipulation of their hands is generally not required. - Repetitive Motions: The repetitive use of hands daily, usually for keyboarding/typing. - Visual Acuity: Ability to view paperwork and computer monitors as virtually all work will be on paper or online. Benefits - Comprehensive medical, dental, and vision coverage. - 403(b) retirement plan featuring a generous employer match of $2 for every $1 you contribute, up to 10% of your salary. - Identity theft protection. - Access to exclusive savings and experiences through employee discount programs like BenefitHub, FunEx, and TicketsAtWork. - Free parking with access to 50 electric vehicle charging stations. - Wellness programs and events throughout the year such as flu shot clinics, health fairs, lunch-and-learns, yoga classes, and more! Work Location This is a remote position. Candidates must reside in Southern California. Compensation The expected hiring rate for this position is $65,447 - $81,809/annually commensurate with experience. Equal Employment Opportunity We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer. As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our Benefits Team at (858) 646-3100 or via e-mail at benefits@sbpdiscovery.org.

Role Description Play a key role at the center of cutting-edge research. As a Senior Sponsored Research Administrator, you’ll partner closely with faculty to bring innovative ideas to life, guiding proposals from concept to submission and supporting award management every step of the way. If you’re detail-oriented, collaborative, and energized by working in a fast-paced, deadline-driven environment, this is an opportunity to make a meaningful impact behind the scenes of groundbreaking research. Under the direction of the Sponsored Research Office, the Senior Sponsored Research Administrator will perform sponsored project work of considerable difficulty in interfacing with faculty and support staff to develop for submission complex, multi-PI, multi-Institute funding proposals and large-scale contracts to various federal and state agencies, non-federal agencies, and foundations. In addition, the administrator will help to identify funding opportunities that support SBP’s research goals. Overall, the administrator is tasked with exhibiting superior grants expertise and a commitment to high-quality customer service and willingness to support faculty, department staff, and agency sponsors in all matters related to sponsored research. Duties and Responsibilities - Coordinates sponsored project budget preparation, proposal production, and proposal submission in complete and final form for review by the manager. - Supports the department’s externally-funded research activities including funding opportunities, proposal development, grant budget creation, investigator Info Ed profile creation, completion of proposal related forms, progress reports submission deadlines, research compliance requirements, subcontracts, renewals, and closeout. - Leads identified faculty participants in coordinating the development of departmental and interdisciplinary research teams and complex, multi-PI, multi-institute proposals. - Identifies prospective funding sources, new funding initiatives and responds to opportunities for supplementary funds to existing projects. - Acts as main point of contact for review of substantive administrative reports and documents prepared by the manager. - Assists faculty and support staff to develop and prepare proposals which includes budgeting and maintaining general familiarity with federal grant and contract regulations, as well as private sponsor and state requirements. - Recommends and monitors compliance with research administration policies and procedures. - Facilitates sponsored research administrative projects and work groups as directed by the manager. - Interacts proactively with support staff for proposal budget development based on complexity of budgets. - Assists faculty to resolve administrative issues related to sponsored projects, such as conflict of interest and scientific overlap, allowability of proposed costs, intellectual property, cost sharing and subcontracting. - Maintains an awareness of Federal Acquisition Requirements (FAR). - Provides guidance to faculty regarding solicitation guidelines and reviews proposals for conformity with guidelines. - Advises and instructs faculty and support staff with concerns regarding proposal development to assure compliance with appropriate federal, state and Institute policy and regulations, including grant administration grantsmanship and other related topics. - Provides a supportive environment to assist in increasing the number and frequency of proposal submissions. - Performs outreach activities to cultivate the interests of postdoctoral fellows in the search for financial support. - Analyzes award documents, clauses and applicable regulations and provides advice and counsel to the manager and faculty with respect to applicable regulations and award provisions. - Analyzes the terms, conditions and budget of award documents to identify potential problem areas. - Provides administrative support to investigators when working with sponsors to resolve programmatic and/or science questions or misunderstandings. - Provides administrative support to the manager or if appropriate works independently with sponsors to resolve contractual or commitment concerns and in negotiating problem matters on current awards. - Respond to inquiries from funding agency sponsors regarding actions and decisions and to clarify award terms. Qualifications - Bachelor’s Degree in a related field and three years’ experience in research administration or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained. - Experience with grant preparation/submission processing and a proven success rate of accurate and on-time completion of multiple, concurrent grant submissions. - Prior experience/familiarity with scientific research nomenclature is strongly preferred. - Demonstrated knowledge of policies, procedures and regulations of various funding sources. - Professional proficiency with computer applications in the Microsoft Office Suite (Word, Excel, Adobe) and operational knowledge of information dissemination technology such as NSF Fastlane, grants.gov and other sponsor websites. - Professional proficiency with SBP’s financial and research management tools – OneSolution and InfoEd. - Work independently as well as in a team environment. - Be responsible and have strong time management skills. - Able to analyze and resolve issues of moderate complexity. - Possess strong attention to detail and organizational skills. - Demonstrate professional communication and interpersonal skills. - Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion. Benefits - Comprehensive medical, dental, and vision coverage. - 403(b) retirement plan featuring a generous employer match of $2 for every $1 you contribute, up to 10% of your salary. - Identity theft protection. - Access to exclusive savings and experiences through employee discount programs like BenefitHub, FunEx, and TicketsAtWork. - Free parking with access to 50 electric vehicle charging stations. - Wellness programs and events throughout the year such as flu shot clinics, health fairs, lunch-and-learns, yoga classes, and more! Work Location This is a remote position. Candidates must reside in Southern California. Compensation The expected hiring rate for this position is $77,087 - $100,000/annually commensurate with experience. Equal Employment Opportunity We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer. As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our Benefits Team at (858) 646-3100 or via e-mail at benefits@sbpdiscovery.org.

Role Description IT@JH University Information Systems (UIS) is seeking a Sr. IT Project Administrator to oversee and facilitate the successful management of projects within the UIS team. This team encompasses sub teams for Salesforce Business Solutions, Student Information Systems and Academic Support Systems. In this role, you will work under the guidance of other project managers to ensure the effective delivery of business solutions and student-facing technologies by coordinating efforts, managing resources, and aligning projects with institutional goals. Specific Duties & Responsibilities - Leads Projects - Leads one or more IT related projects within the constraints of scope, quality, time and cost to meet the specified requirements to the satisfaction of the customer. - Coordinates the people, work and resources involved. - Assigns resources necessary to carry out the project. - Gather information to plan, organize, direct, implement and evaluate requirements and tasks. - Ensure all requirements and objectives are properly documented at project onset. - Identify deviations from the plan. - Escalate decisions and unresolved issues. - Owns project documents and communication plans. - Maintains project documents which may include scope documents, project plans, project charters and communications plans. - Maintains issues list and coordinates the resolution. - Effective use of PMO project management system(s). - Communicate Effectively with all Projects Participants - Understand project interdependencies and shared responsibilities for resource management that may span multiple IT disciplines. - Work proactively through facilitation and communication to minimize conflicts. - Identify and communicate areas where resources allocation is not aligned with the need. - Communicate needs for resources to managers throughout the organization. - Adapt to issues that have the potential to impact project milestone dates. - Be prepared to communicate changes in plans to accommodate. - Anticipate political sensitivities and communicate appropriately. - Be flexible to accommodate changing needs both within and outside the organization. - Serve as escalation point for issues that arise. - Communicate project status, issues, budget. - Prepare status reports, presentations appropriate for various levels of management and staff, including budget-related details. - Create and distribute meeting documents including agendas, minutes and issue lists. - Scope and Budget Management - Creates budgets associated with projects for review by project stakeholders. - Develops project budgets not to exceed bottom line expenditures without variance approval. - Reports financial status to appropriate project participants. - Oversees the procurement process and identifies potential budget issues. - Research pricing and financing options of capital and operating costs. - Use a systematic approach to preparing RFPs, comparing options to business needs, researching vendor’s stability and references. - Develop Project Requirements - Facilitate project requirements development and tracking. - Document and catalog project requirements. - Conduct project requirements gathering efforts. - Gather end-state goals and objectives. - Gather and record success criteria for implementation. - Create and review data gathered for overall project justification. - Create needs analysis documentation. - Gather data for budget estimates, scope, resource and implementation time estimates. - Ensure that software/hardware solution aligns with business requirements throughout implementation process. - Develop prioritization process. - Develop a business justification for the project, including possible ROI or alignment with businesses' strategic initiatives. - Other duties as assigned. - In Addition to the Duties Described Above - Support and oversee project management activities, ensuring timely delivery of projects within scope and budget under the supervision of senior project managers. - Develop and implement comprehensive testing plans to ensure that project deliverables meet quality standards and functional requirements prior to deployment. - Coordinate user acceptance testing (UAT) with stakeholders, ensuring that feedback is captured and addressed effectively. - Establish and maintain quality management processes to monitor and evaluate project performance, adherence to standards, and continuous improvement. - Monitor project progress and performance, identifying potential risks and implementing mitigation strategies to resolve issues as they arise. - Coordinate scheduling and resource allocation, ensuring that teams have the necessary support and tools to complete their projects successfully. - Implement best practices in project management methodologies, focusing on continuous improvement and efficiency. - Facilitate project meetings, workshops, and brainstorming sessions to drive collaboration and innovative solutions. - Assist in prioritizing project initiatives based on institutional needs, resource constraints, and strategic goals. Qualifications - Bachelor's Degree. - Five years of related experience, including two years of Project Administration. - Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Requirements - Experience with data analysis and reporting, particularly related to educational or student success metrics. - Familiarity with change management principles and practices. - Understanding of regulatory requirements and compliance within higher education. - Project Management Professional (PMP) certification. - Practical experience using AI tools to improve project documentation and reporting; strong prompt-writing skills and ability to validate and sanitize AI outputs. - Familiarity with data privacy and governance best practices related to AI. Preferred Skills - Strong understanding of project management methodologies (e.g., Agile, Waterfall) and best practices, as well as familiarity with relevant project management tools (e.g., Jira, Confluence, Smartsheet, Microsoft Office 365). - Proven experience with IT solutions, demonstrating a solid grasp of their functionalities and strategic importance in an educational context. - Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously and meet deadlines. - Strong analytical and problem-solving skills, with the ability to think critically and make informed decisions. - Exceptional verbal and written communication skills, with a focus on building relationships and fostering collaboration among diverse teams. - Demonstrated ability to work effectively in a team-oriented environment while also being self-motivated and proactive in addressing challenges. Benefits - Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.) - Employee group: Full Time - Schedule: Mon-Fri, 8:30am-5pm - FLSA Status: Exempt - Location: Remote - Department name: IT@JH University Information Systems - Personnel area: University Administration

• Acquire skills to work as an IT system administrator: support, administration and maintenance of an IT systems environment • Instruction in small groups • Experienced instructors in live online training • 12.5 months, full-time and 100% online instruction