Title: Bookkeeper Part Time - St. Mary of the Annunciation - Mundelein - Vicariate I Location: Mundelein United States Job Category: Default ARCH Requisition Number: BOOKK003547 - Part-Time Job Description: Visit Parish Website Position Summary The Parish Bookkeeper supports and promotes the Pastor's initiatives and decisions regarding the mission and operation of the Parish. Assist Operations Director with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines. Responsibilities - Handles all bookkeeping functions including but not limited to: - Reconcile bank accounts - Processes/posts accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner - Processes cash receipts, records/posts deposits, and runs daily reports for contributions to GiveCentral - Input contributions to QuickBooks, prepare monthly contributions for posting to ParishSoft, and reconcile to QuickBooks journal entry - Process Parish offertory collections, oversee volunteer counters, gather collections for bank deposits, record collection to QuickBooks for posting to ParishSoft, and reconcile to QuickBooks journal entry - Posts wire transfers, ACH and credit card transactions - Gather monthly Procurement Card Expense reports and receipts submitted by each cardholder and reconcile credit card statements - Posts payroll journal entries - Prepares monthly financial reports - Oversees budget to actual and timely alerts on expense budget overruns - Assists with monthly, quarterly and annual journal entries - Ensures proper internal controls are in place and followed - Utilizes Archdiocesan best practices - Assists with preparing material for Finance Council meetings. - Process Payroll through the UKG Payroll System. - Submits payroll registers to Operations Director and/or Pastor for review and approval prior to payroll submission. - Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments. - Ensure all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations. - Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures. - Assists with fundraising events and pledge drives. - Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Records' guidelines. - Perform other responsibilities as assigned. Requirements - Minimum of Associate's degree in Business or related discipline, e.g., Accounting, Finance, preferred. - Prior experience. - Minimum of 2 years' experience in Parish or business, or equivalent combination of relevant education and related work experience. - Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values. - Basic knowledge of accounting practices and regulations and federal, state and city laws. - Strong demonstrated knowledge of QuickBooks and Microsoft Office products, including Excel pivot tables. - Excellent organizational and time management competencies. - Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. - Ability to work in team environment and has a "Service Mindset" when working with others. - Able to identify issues and propose recommendations/solutions. - Can be entrusted with highly confidential information. - Strong drive to achieve results. - Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice. The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here This position has a hourly range of $20 - $35. An employee's pay within the range is based on relevant education, qualifications, experience, skills, location & business needs.

• Lead Masa's day-to-day tax operations, acting as the primary technical reference for the area; • Perform and review tax closings and period-end tax reconciliations with accuracy; • Calculate and remit direct and indirect taxes (IRPJ, CSLL, PIS, COFINS, ISS, among others); • Prepare and review ancillary tax filings (SPED, ECF, ECD, DCTF, DIRF, PER/DCOMP, etc.); • Ensure tax compliance and maintain the tax calendar; • Create, review, and standardize processes and routines for the tax function; • Support, when necessary, other accounting and financial back-office activities.

• Own all financial record keeping, occasional vendor communication, and transaction categorization • Record and reconcile all financial transactions accurately and on time • Process and manage credit card, bank, and other payment transactions • Collect and organize all invoices and receipts using Dext • Maintain books in QuickBooks Online — categorize every transaction correctly • Perform regular bank and credit card reconciliations • Review and understand what each business expense is for before categorizing it • Apply the correct chart of accounts categories consistently • Flag unusual, duplicate, or unclear charges for review • Prepare regular expense and cash flow summaries for the business owner • Maintain an accurate and up-to-date vendor/supplier database • Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details • Track contract terms, billing cycles, and renewal dates for all suppliers • Identify billing errors, duplicate charges, or subscriptions to review • Ensure vendor records include correct contact info, payment terms, and tax details

• Preparation of annual financial statements • Preparation and processing of statistical and tax filings • Handling the ongoing bookkeeping for selected clients • Performing account reconciliations and clarifications • Further development and active participation in internal departmental projects