Provide comprehensive administrative support for multiple executives, manage calendars and travel arrangements, generate invoices, and coordinate special projects while maintaining confidentiality and a high standard of quality in all tasks.

• Provide high-level, proactive, and confidential support to the Vice President (VP), Strategic Engagement and Innovation (SEI), and the SEI leadership teams. • Ensure seamless coordination, operational efficiency, and effective communication across the department and with internal and external stakeholders. • Act as a key liaison and trusted partner. • Anticipate needs, manage complex scheduling and travel logistics, support governance processes, and drive follow-through on critical priorities. • Manage the calendar and schedules appointments with internal and external stakeholders on behalf of the members of the SEI team and its VP. • Coordinate high-level internal and external meetings, including agenda preparation, pre-briefing materials, and timely follow-up on action items. • Prepare, process, and reconcile expense reports, invoices, and contracts in compliance with organizational policies. • Track departmental budgets, payments, and reporting deadlines as needed. • Plan, coordinate, and manage complex international and domestic travel itineraries for the VP and SEI teams, ensuring efficiency and cost-effectiveness. • Cultivate strong working relationships with internal staff, partner agencies, donors, government offices, and board members. • Support the VP in preparing materials for the Board of Directors, donor meetings, and other governance-related engagements.

• Manage and organize email inboxes and incoming communications across multiple channels • Support the preparation and organization of receipts and financial documents for bookkeeping • Prepare travel expense reports and documentation using Expensify • Assist with invoice matching and basic financial administration tasks • Prepare client proposals and supporting documentation • Create and maintain templates (e.g., sponsorship, proposals, Google Docs templates) • Support coordination of occasional events and sponsorship-related activities • Assist with outreach and communication with professional contacts (e.g., physicians) • Conduct research and provide support for general operational tasks as needed • Assist in drafting written content, including blog posts and website copy • Support the creation of marketing materials such as brochures, presentations, and branded documents • Document internal processes and help maintain organized, accessible knowledge resources • Proactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when needed

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description The Administrative Assistant is a full-time position in NBCUniversal's Technical Operations organization and provides administrative support to the SVP, Global Media Operations. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team and site engagement activities. This position has visibility to the Technical Operations leadership team; professional communication and presence are essential to the role. Responsibilities: - Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader - Demonstrates leadership to maintain credibility and trust with management staff. - Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings. - Manages complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance. - Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. - Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner. - Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. - Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports. - Participating in meetings, take notes and disseminate information to relevant stakeholders. - Responsible for drafting and editing correspondence. - Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team. - Performing other duties as assigned. Qualifications Requirements: - Prior professional experience in an administrative support role. - High School diploma or GED required. - Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error. - Ability to work with and maintain confidential information. - Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams. Advanced knowledge of PowerPoint a plus. - Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence. - Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs. - Ability to understand priorities and adjust meetings and content appropriately. - Knowledge of all basic office equipment required. Desired Characteristics: - Prior experience supporting a leader working across different time zones. - A self-starter who is organized with strong decision-making capability, ability to follow through without supervision. - Adaptable to various competing demands and demonstrate the highest level of customer service and response. - Superior organizational and administrative skills with the ability to multi-task and prioritize work. - Forward looking thinker, who actively seeks opportunities and proposes solutions. - High degree of professionalism and the ability to interface well with internal stakeholders. - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas. - Must be able to maintain department business with the utmost confidentiality - Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail. - Highly resourceful team-player, with the ability to also be extremely effective independently. Additional Requirements: Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000 Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.