• Obtain and maintain a Property & Casualty (P&C) insurance license • Manage Assistant and group email inboxes promptly and accurately, ensuring timely responses and proper task routing • Provide phone coverage and frontline communication support for the organization • Prepare and distribute quotes, finance agreements, ACORD applications, bind requests, invoices, and state affidavits • Conduct policy checks, renewal notifications, and request loss runs • Ensure proper documentation is prepared, received, reviewed, and submitted accurately and in compliance with surplus lines requirements • Document and maintain transparency of all transactions within AMS and other company systems • Assist in internal and external surplus lines audits by verifying transactions, documentation, and regulatory compliance • Apply strong working knowledge of insurance administrative processes and AMS operations to ensure consistent accuracy and efficiency • Identify, own, and resolve administrative or documentation issues proactively, escalating appropriately when necessary • Manage evolving priorities and shifting deadlines independently while maintaining high levels of accuracy and responsiveness • Support onboarding, training, and mentorship of new or junior administrative team members as needed • Utilize AI-enabled tools and internal systems to improve efficiency, accuracy, and workflow organization where appropriate • Support Sales teams with service-related items and administrative needs • Provide backup support for administrative duties, including mail handling and general office coordination • Handle sensitive client and financial information with discretion, professionalism, and strict confidentiality • Contribute to process improvement initiatives and cross-functional projects as assigned • Maintain regular and timely attendance • Required to perform other duties as requested, directed, or assigned

Role Description The Senior Administrative Assistant provides high‑level administrative, budgeting, and financial support to the Chief Strategy Officer and the four departments within the Chief Strategy Division. This role ensures the smooth and efficient operation of the division by coordinating workflows, managing resources, and supporting strategic priorities. The Senior Administrative Assistant effectively communicates with internal and external stakeholders, demonstrates strong organizational and problem‑solving skills, executes tasks with accuracy and excellence, exercises sound judgment, and facilitates seamless collaboration across teams to support organizational goals. Accountabilities - Project Management - Coordination & Communication - Administrative Support - Office and Administrative Management Essential Functions - Provide support to the Chief Strategy Officer, including calendar management, meeting coordination, and submitting expense reports. - Plan and perform administrative, financial, and technical office duties to ensure timely, accurate, and efficient operations. - Provide administrative support across multiple teams, including Federal Affairs, Governance/PIAA, Marketing and Communications, and Meetings. - Coordinate meetings, prepare materials, and track follow-up actions to support cross-functional initiatives and leadership priorities. - Maintain organized records, files, and tracking systems, ensuring accuracy, confidentiality, and accessibility of information. Technical Competencies - Project Management Skills: Plans, initiates, executes, controls, and closes projects; tracks and manages resources, timeliness, costs, deliverables, and performance; implements contingency plans as necessary. - Organizational Knowledge: Ability to navigate dynamic environments with multiple stakeholders and projects. - Domain Knowledge: Demonstrates professional/technical knowledge and stays current on best practices. - Enterprise Processes and Technologies: Understands and effectively uses standard office equipment and organization-specific technologies. - Presentation & Written Communication Skills: Communicates effectively in one-on-one and group settings using various media. Behavioral Competencies - Instills Trust: Gains confidence and trust through honesty and integrity. - Self-Development: Actively seeks new ways to grow and be challenged. - Drives Results: Consistently achieves results, even under tough conditions. - Optimizes Work Processes: Focuses on continuous improvement and efficiency. - Collaborates: Builds partnerships and works collaboratively with others. - Values Differences: Recognizes the value of diverse perspectives and cultures. - Decision Quality: Makes timely and effective decisions that keep the organization moving forward. Physical Demands This role is primarily sedentary and involves prolonged periods of sitting and extensive use of computers and other digital devices. Employees may be required to engage in repetitive motions such as typing and mouse use. Occasional movement may be necessary to access office supplies or equipment within a home or remote workspace. This requires a reliable internet connection and a suitable home office setup, including standard equipment such as a computer, monitor, keyboard, mouse, and headset. Ergonomic considerations are encouraged to promote comfort and reduce physical strain during extended work hours. Salary Range $54,732 - $71,163

Role Description The Administrative and Editorial Assistant delivers critical project management and scheduling support to The Contrarian’s Editor-in-Chief, The Contrarian’s Managing Editor, and the Contrarian’s staff overall. This is an excellent opportunity to learn the operations and strategy behind a successful independent digital media organization and to contribute to a mission-driven publication. To best protect, strengthen, and rebuild our democracy, it is critical that DDA’s staff reflects the diversity of backgrounds and experiences represented in the democracy we seek to defend. Applicants of all backgrounds are strongly encouraged to apply. Responsibilities - Support for Managing Editor Julia Payne - Maintain the scheduling calendar to align meetings and work-blocks with strategic editorial focus and breaking news priorities. - Prioritize and track incoming requests from staff and external partners (via email, messages, and meetings), triaging urgent requests, and ensuring timely responses. - Support for Editor-in-Chief Jen Rubin - Maintain and track the Editor-in-Chief’s list of daily tasks and weekly priorities. - Attend daily virtual meetings and effectively communicate and track key takeaways and action items. - Support project execution as directed, including preparing guests, scheduling and running Zoom meetings, uploading to our Substack in coordination with The Contrarian’s digital team, and planning virtual or in-person events. - Complete other administrative tasks as needed, such as booking travel, submitting expenses, completing timesheets, etc. - Support for The Contrarian staff - Plan team building events and opportunities as directed. - Serve as a trusted thought partner to our Editor in Chief, Managing Editor, and Director of Editorial Content. - Act as a liaison with staff at Democracy Defenders Action c4 in partnership with the Director of Editorial Content. Qualifications - 1-2 years in an administrative role in an independent publication, public service office, non-profit, advocacy organization, political campaign, or other comparable environment. - Experience directly supporting senior executives. - Strong time management skills, including the ability to meet deadlines and prioritize tasks appropriately. - Adept at juggling multiple information streams and changing priorities in a fast-paced and high-stakes media environment. - Highly organized with vigorous attention to detail. - Sound judgment and discretion when handling sensitive or confidential information. - Clear and concise written communication and aptitude for distilling key information from multiple sources. - Familiarity with civil society groups, think tanks, and elected leaders is preferred. - Passion for independent journalism. - Unwavering commitment to defeating election sabotage and denial, fighting autocracy, and building a resilient democracy; Experience (professional, volunteer, or otherwise) advancing democracy, election integrity, and the rule of law. - Commitment to diversity and inclusivity and an ability to work with colleagues and stakeholders across diverse cultures, backgrounds, and beliefs. - Available for week night and weekend work as needed. Requirements - This role is ideally based in the Washington DC/ DMV area. Candidates who are available for in person tasks and meetings will be given preference, but we are open to this role being remote for the right candidate. - The Administrative and Editorial Assistant reports to the Managing Editor and works closely with the Editor-in-Chief and other Senior Editorial leadership. - This role exclusively supports The Contrarian. - The salary range for this position is $55,000 - $80,000, commensurate with experience. Benefits - Comprehensive benefits package including 20+ days of PTO. - 12 holidays. - Health insurance (100% paid for employee and 50% paid for family). - 401K with match. - Tech and home office stipends. - Coworking space access. - Recurring teambuilding opportunities.

• Support proposal generation, formatting, and editing to ensure accuracy, consistency, and alignment with client requirements • Coordinate and schedule internal sales milestone meetings (e.g., Tollgate reviews, pipeline updates, and opportunity strategy calls) • Track key deliverables and timelines across active opportunities to ensure deadlines are met • Maintain and update CRM (e.g., HubSpot) with opportunity details, notes, and activity tracking • Email reminders and client outreach on behalf of sales team as needed. • Provide light client follow-up support, including scheduling, status updates, and information requests • Assist senior sales leadership with reporting, presentation materials, and sales documentation • Partner cross-functionally with operations, finance, and technical teams to gather inputs for proposals and sales materials