Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote Job Type Full-Time Work Schedule 40 hours per week | Rotating schedule with required overlap during U.S. business hours Locations - Philippines - LATAM (Mexico, Colombia, Brazil, Argentina) - Other remote regions with strong English communication and EA/operations experience About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. Role Overview Our client is a fast-moving creative and production-focused company supporting high-visibility initiatives across business development, operations, and client engagement. The team operates in a dynamic, execution-driven environment where speed, ownership, and trust are critical to success. Role Overview The Executive Assistant will serve as a trusted extension of the CEO, responsible for protecting executive time, maintaining operational clarity, and ensuring consistent follow-through across priorities. This role blends high-level executive support with light business development coordination and internal operations management. The position is highly proactive, communication-driven, and requires strong judgment in fast-paced situations. You will work closely with leadership and cross-functional teams to ensure alignment, efficiency, and execution. This role is ideal for someone who thrives in high-trust environments and anticipates needs before they arise. Your Impact: You will directly improve executive efficiency by streamlining communication, calendar management, and follow-through across initiatives. Your work will help reduce operational friction, ensure critical priorities move forward, and strengthen internal and external stakeholder relationships. By supporting business development and client engagement efforts, you will contribute to revenue momentum and client satisfaction. You will also help establish scalable executive support systems that improve consistency and reliability across the organization. Core Responsibilities: Executive Administrative & Communication Support - Manage inbox triage, prioritize messages, and draft clear, professional responses. - Own and optimize the CEO’s calendar with strong time protection and scheduling discipline. - Take meeting notes, track action items, and ensure timely follow-ups and closure. - Filter, reroute, or remove low-priority tasks that distract from strategic initiatives. - Maintain daily check-ins and ongoing communication to support executive alignment. Business Development Support - Coordinate outreach efforts, client follow-ups, and recap distribution. - Assist in preparing and updating internal and external presentation decks. - Track conversations, leads, and next steps in CRM or internal systems. Operations & Internal Coordination - Prepare agendas, notes, and materials for weekly leadership and sales meetings. - Maintain internal lists, directories, SOPs, and an executive assistant handbook. - Coordinate across teams to ensure alignment on priorities, timelines, and deliverables. Travel, Events & Client Experience - Coordinate travel logistics including flights, hotels, transportation, and events. - Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting. - Handle occasional personal or sensitive logistics with complete discretion.

Title: Personal Executive Assistant Location: New York United States Job Description: Overview: This role is an exciting opportunity for entrepreneurial, take-charge candidates who excel in both high-level administrative support and personalized lifestyle management. As the Personal Executive Assistant, you will provide comprehensive assistance to the CEO, ensuring seamless professional operations and an enjoyable lifestyle experience. You will be responsible for coordinating executive outreach, overseeing special projects, and acting as a liaison to senior management. Additionally, you will manage personal and lifestyle-related tasks, including travel arrangements, concierge services, and research on a variety of topics to support the CEO and their family. The ideal candidate is highly organized, detail-oriented, and able to exercise sound judgment in diverse situations. Strong written and verbal communication skills, administrative expertise, and the ability to manage multiple priorities in a fast-paced environment are essential. This position requires a proactive, resourceful, and discreet professional who thrives in an entrepreneurial setting. The Personal Executive Assistant will work closely with an assistant team and report directly to the CEO. This is a hybrid position, and it is mandatory to be in the Flatiron office 2 - 3 times a week when the principal is on-site. What You'll Do: - Provide 24/7 concierge service and availability, including weekends and holidays - Manage sensitive matters with a high level of confidentiality - Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries - Stay up to date on hospitality trends to execute prime reservations and provide recommendations - Coordinate with other staff members, including the Principal's Personal Assistant on any household and/or personal projects - Ability to function well in a high-paced environment; performs additional duties as assigned by executives - Use discretion, confidentiality, and good judgment to handle C-Level matters - Represent the company and the Executive in a positive light through great follow-through skills and sound judgment - Prepare expense reports on a regular basis What You Have: - 5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families - 24/7 concierge service experience required - Lives in the New York City area - Available to travel locally as needed - Excellent verbal and written communication and interpersonal skills - Strong organizational and time management skills with outstanding attention to detail and accuracy - Flexibility and adaptability in a fast-paced and dynamic work environment - Maintain a high level of professionalism and integrity in dealing with confidential matters - Can remain calm under pressure and urgent situations - Keeps up with industry trends in the city within hospitality: restaurants, events, etc. What We Offer: The annual base salary range for this position is $130,000 - $180,000. Additionally, this position is eligible for an annual discretionary bonus based on performance. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. You will be eligible for the following benefits: - 15 PTO Days, 10 legal holidays, and sick days - Comprehensive Medical, dental, and vision plans - Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans - Commuter benefits and a corporate discounts - Development opportunities through the LinkedIn Learning platform - Friday happy hour, "Summer Fridays", and free snacks and beverages in the office - Year-round corporate athletic league - Casual work environment, team building, and other social events About Guidepoint: Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients' decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action. Backed by a network of nearly 1.75 million experts and Guidepoint's 1,600 employees worldwide, we inform leading organizations' research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful. At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Compensation $130,000 - $180,000 USD

As a Virtual Guide with Texas Sports Academy Online, you play a key role in helping student‑athletes navigate our two‑hour‑a‑day academic model and integrated sports pathway. You will support families through our online platform, answer questions about the program, and ensure every athlete feels confident using our virtual tools and resources. What you will be doing - Delivering 45–60 minute virtual life-skills workshops to K–12 students on topics like public speaking, focus, time management, teamwork, and feedback (highly interactive, never lecture-style).​ - Running daily or weekly virtual motivation sessions where you connect 1:1 or in small groups, review their progress in adaptive learning apps and dashboards, and push them to hit 100% of their weekly goals.​ - Using online mastery checks and short assessments to confirm students have truly learned each skill, not just logged in. - Building genuine relationships over video and chat so students trust you enough to accept coaching through resistance, distraction, and self-doubt.​​ - Tracking student goal-completion and satisfaction metrics in virtual tools, then adjusting your approach when results fall short. What you will NOT be doing - Delivering traditional academic instruction or lectures—core subjects are handled by adaptive software, not by you. - Writing lesson plans from scratch—your life-skills curriculum and workshop playbooks are provided; your job is to bring them to life with energy and storytelling online. - Managing parent relationships, operations, or school administration—program leads own those responsibilities so you can focus on students. - Grading homework or managing standardized test prep—our learning model is mastery-based, not test-prep-based. Key responsibilities - Ensure every student you coach loves learning, masters essential life skills, and hits 100% of their academic goals through adaptive learning software. - Create a structured, distraction-free virtual environment where students stay engaged, contribute, and practice skills on camera and mic.​​ - Use stories, examples, and real-world scenarios to make abstract skills like resilience, focus, and communication feel concrete and actionable.​​ - Collaborate with other virtual guides to refine workshops, share best practices, and continuously improve the online student experience.​​

Provide customer service support to library patrons by assisting with account management and technology issues. Communicate effectively with diverse groups and manage challenging interactions to ensure a positive patron experience.