BELAY logo
BELAY

BELAY is a virtual solutions company founded by husband-and-wife duo Bryan and Shannon Miles in 2010. An entirely remote team, including everyone "from the corporate team in mid-At

Executive Assistant-Financial Industry

Location

Worldwide

Posted

67 days ago

Salary

$25 - $35 / hour

Seniority

Senior

No structured requirement data.

Job Description

Executive Assistant-Financial Industry

BELAY

BELAY - Financial Executive Assistant Compensation $25.00 - $35.00/hour Job Description WHY WORK AT BELAY https://youtu.be/6GkxuSDoFRo Envision a career built for the long run, one that blends flexibility, meaningful work, and the opportunity to support leaders in ways that truly matter. That's exactly what you'll find at BELAY. When you join BELAY, you're contracting with our network of professionals, not applying for a single role. Once onboarded, you'll gain access to our curated job board of pre-vetted opportunities across multiple industries so you can pursue the engagements that best align with your strengths, availability, and professional goals. As an Executive Assistant serving financial-industry clients, you'll bring clarity, precision, and confident administrative leadership to advisors, planners, and investment professionals who rely on exceptional support to operate at their best. Your work helps clients stay organized, compliant, and responsive as they serve their own clientele. And you'll do it within a professional, people-first contractor community known for excellence, support, and modern remote work practices. This isn't a gig. It's a flexible, professional career where your strengths, experience, and initiative make a lasting impact. ROLE OVERVIEW BELAY Executive Assistants supporting the financial sector are experienced administrative professionals who understand the unique pace, expectations, and confidentiality required when partnering with advisors and firms in wealth management, financial planning, investment, and related services. You'll manage complex communication flows, prepare documentation, support client-meeting prep, maintain secure systems, and uphold the highest standards of professionalism and accuracy. This role requires strong judgment, meticulous attention to detail, and comfortable working within regulatory and compliance-sensitive environments. You'll serve as a proactive, trusted partner who brings structure, clarity, and operational excellence to every engagement. If you have experience with at least 75% of the responsibilities below and 3+ years of financial-industry experience, you may be an excellent fit. LOCATION Remote. Currently accepting applications for U.S.-based contractors except in CA, CO, MT, NJ, NY, and PA. STATUS 1099 Independent Contractor | Remote. Open to occasional travel for on-site meetings based upon client's needs. PAY RANGE Compensation for this role is $25-$35 per hour, depending on experience and skill set. As you grow with BELAY and demonstrate strong performance, you may have opportunities to increase your earnings through additional client engagements. Contractors are paid monthly based on contracted hours, and BELAY does not guarantee hours or client assignments. CONTRACTOR PERKS - 100% remote work with flexible scheduling - Access to BELAY's exclusive job board featuring pre-vetted opportunities across industries including financial services so you can pursue engagements that match your expertise and interests - Invoicing and payment collection handled for you, minimizing administrative burden - Access to affordable health and financial options through our contractor benefits partner - Access to BELAY's Contractor Community gives you a connected peer network of fellow 1099 professionals who share knowledge, exchange best practices, and support one another through templates, discussion spaces, live learning sessions, and ongoing upskilling opportunities, creating a collaborative environment designed to help you grow your skills, stay supported, and thrive as part of the BELAY network - Support from a dedicated Success Consultant and Talent Specialist who partner with you throughout your engagement, helping you navigate client relationships, solve challenges, and access the resources you need to thrive - Flexibility to take on the clients and the monthly hours that work best for you, based on availability and demand WHY BELAY? BELAY is nationally recognized for culture, excellence, and innovation: - Entrepreneur Magazine: #1 Best Culture Small Business - Inc. Magazine: Fastest-Growing Companies in America - SHRM: When Work Works Award - Atlanta Business Chronicle: Best Places to Work We believe exceptional support changes business outcomes, and we are committed to delivering that experience for both our clients and our contractors. CORE RESPONSIBILITIES: Executive Support & Communication - Manage and optimize executive calendars, appointments, and schedules - Organize inboxes, support email follow-through, and prioritize communication across internal and external contacts - Draft, proofread, and format client-facing correspondence, reports, and summaries with accuracy and compliance awareness - Prepare, edit, and maintain documents, presentations, and spreadsheets used in advisory and client review meetings Financial-Industry Administrative Support - Assist with onboarding and client lifecycle documentation, ensuring accuracy and confidentiality - Prepare meeting materials, review packets, summaries, and follow-up notes for financial advisors and clients - Track and process expense reports, reimbursements, and firm-related financial documentation - Maintain and update sensitive client data within financial CRMs (e.g., RedTail, Wealthbox, Orion, ClientWorks, Advyzon, Black Diamond) - Manage secure document handling using approved systems and encrypted communication tools Operations, Systems & Compliance Support - Maintain organized digital and physical filing systems with attention to compliance and retention requirements - Ensure documentation, communication, and workflows adhere to internal standards and regulatory expectations - Create and refine workflows, checklists, and operational systems that improve efficiency and reduce risk - Coordinate meeting logistics, travel arrangements, and internal/external events Relationship Management & Client Experience - Serve as a professional, confident point of contact for clients, custodians, and vendors - Demonstrate exceptional discretion with high-net-worth client information - Support recurring operational tasks and small projects that advance client goals OUR APPROACH TO INNOVATION Innovation at BELAY is grounded in balance. You'll use modern tools including AI to increase clarity, streamline workflows, and support quicker decision-making. But your judgment, professionalism, and discretion remain essential, especially when supporting clients who operate within regulated environments. Human judgment + technology-enabled efficiency = the BELAY advantage. KEY QUALIFICATIONS: - 3+ years of experience in the financial services industry (wealth management, financial planning, financial advisory, private equity, investment, or related fields) - 1+ year of executive assistant or administrative experience - Strong understanding of financial terminology (equities, IRAs, rollovers, fixed income, mutual funds, etc.) - Experience using industry-specific tools such as RedTail, Wealthbox, Orion, ClientWorks, Black Diamond, or Advyzon - Close attention to detail and accuracy, especially with sensitive financial and client information - Familiarity with secure email practices, encrypted document handling, and compliance-sensitive workflows - Strong written and verbal communication skills with professional presence - Ability to work independently, prioritize effectively, and manage multiple demands - Availability during standard business hours, Monday-Friday - Reliable computer, high-speed internet, webcam, smartphone, and a quiet home workspace - Ability to participate in video calls regularly - Preference for contractors who can commit to at least 12 months of service for continuity KEY ATTRIBUTES: - Strategic awareness and the ability to anticipate needs - Professionalism, discretion, and sound judgment - Strong organizational skills and consistent follow-through - Emotional intelligence and confident, client-facing communication - Resourcefulness and independent problem-solving - Tech-forward mindset with comfort learning new systems - Calm, steady presence when working in fast-paced or compliance-sensitive environments ADDITIONAL REQUIREMENTS All applicants may be subject to an identity and background check before receiving a contract offer. Certain financial-industry clients may require additional screening or documentation. READY TO APPLY? If you're ready to support financial-industry leaders with clarity, precision, and exceptional professionalism while building a flexible, meaningful contractor career, we'd love to meet you. *All BELAY applicants are limited to applying for one open role at a time. This role should be the one in which your skills and qualifications are most closely aligned with. If you are brought on board as a contractor with BELAY, you have the opportunity to add additional service offerings if your skills and qualifications are a match.

Related Job Pages

More Financial Planning and Analysis Jobs

Financial Planning Analyst

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Job Title: Budgeting/Forecasting Specialist Position Type: Full-Time, Remote Working Hours: U.S. client business hours About the Role: Our client is seeking a Budgeting/Forecasting Specialist to build financial models, manage planning cycles, and provide forward-looking insights that guide strategy. This role requires strong analytical skills, mastery of modeling tools, and the ability to translate numbers into actionable recommendations. You will work closely with finance leaders and department heads to ensure budgets and forecasts are accurate, realistic, and strategically aligned. Responsibilities: Budget Development: - Lead preparation of annual operating and capital budgets. - Consolidate inputs across departments and business units. - Ensure budgets align with company goals and resource constraints. Forecasting: - Maintain rolling forecasts for revenue, expenses, and cash flow. - Update models monthly or quarterly with actuals, adjusting assumptions. - Build scenario and sensitivity analyses to test potential outcomes. Variance Analysis: - Compare actual results to budgets/forecasts. - Prepare written commentary to explain variances and recommend corrective actions. Financial Modeling: - Build dynamic Excel or Google Sheets models (DCF, ROI, IRR, break-even). - Use advanced formulas, macros, or BI tool integrations to improve accuracy. Reporting: - Prepare management reporting packages with dashboards and visualizations. - Present insights to executives, highlighting risks and opportunities. Collaboration: - Partner with department heads to align forecasts with operational plans. - Work with FP&A teams to refine planning assumptions. Process Improvement: - Identify inefficiencies in forecasting workflows. - Implement new FP&A software or improve data integrations (Adaptive Insights, Anaplan, Workday, or equivalent). What Makes You a Perfect Fit: - Highly analytical with an eye for detail. - Comfortable building models from scratch and explaining them simply. - Proactive in identifying trends, risks, and opportunities. - Skilled communicator who can influence leaders through data-driven storytelling. Required Experience & Skills (Minimum): - Bachelor’s degree in Finance, Accounting, Economics, or related field. - 3+ years in financial planning/analysis, budgeting, or forecasting. - Advanced Excel/Google Sheets (nested formulas, pivot tables, sensitivity modeling). - Experience preparing variance analyses for leadership. Ideal Experience & Skills: - FP&A tool experience (Anaplan, Adaptive Insights, Hyperion, Workday). - MBA, CFA, or CPA credential. - Experience forecasting for SaaS, real estate, or professional services. - Familiarity with BI/analytics platforms (Power BI, Tableau, Looker). What Does a Typical Day Look Like? A Budgeting/Forecasting Specialist’s day revolves around building clarity about the future of the business. You will: - Maintain financial models — updating them with actuals and revising assumptions based on market or internal trends. - Analyze variances — reviewing how actual results differ from plan and preparing written explanations with supporting data. - Support decision-making — running scenario analyses (“what happens if revenue grows 15%?” “what if headcount increases by 20?”) and presenting implications to leadership. - Collaborate across teams — meeting with department managers to validate budget assumptions and ensure spending aligns with strategy. - Deliver reporting — packaging forecasts and analyses into dashboards and executive-ready presentations. - Continuously improve — refining models, implementing forecasting software, and streamlining inputs to shorten cycles. In essence: the role is about ensuring the organization has reliable forward-looking data to guide strategy, supported by strong financial models and clear commentary. Key Metrics for Success (KPIs): - Forecast accuracy within ±5–10%. - Budget completion within agreed timelines. - Variance explanations delivered within 2–3 days of close. - Models updated regularly and free from errors. - Forecasting cycle time is reduced via automation. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., build a simple forecast model and run sensitivity analysis) - Client Interview - Offer & Background Verification

Pakistan
Job Closed

Investment Banking Associate

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Job Title: Investment Banking Associate Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for transaction timelines and late-stage deal requirements) About the Role: Our client is seeking an Investment Banking Associate to support mergers & acquisitions (M&A), capital raising, and strategic advisory transactions. This role involves building complex financial models, drafting marketing materials, managing due diligence processes, and working closely with senior bankers and clients. The Associate is a critical link between analysts, vice presidents, and clients, ensuring that deals move forward smoothly, accurately, and on time. Responsibilities: Financial Modeling & Valuation: - Build and maintain detailed discounted cash flow (DCF), leveraged buyout (LBO), and merger models. - Conduct comparable company and precedent transaction analyses. - Perform sensitivity and scenario testing to stress-test assumptions. Transaction Support: - Manage due diligence checklists, coordinate data rooms, and track requests. - Liaise with clients, accountants, lawyers, and consultants to gather information. - Ensure deliverables are complete, accurate, and aligned with deadlines. Marketing & Client Materials: - Draft confidential information memoranda (CIMs), pitch books, teasers, and management presentations. - Prepare investor decks and client-ready reports with high attention to detail. Research & Analysis: - Conduct industry and market research to identify trends, risks, and opportunities. - Summarize findings in briefing notes and incorporate into valuation assumptions. Collaboration & Mentorship: - Work closely with analysts, reviewing their work and providing guidance. - Support VPs and MDs by preparing materials and presenting findings. Compliance & Governance: - Ensure all documentation adheres to internal controls, regulatory requirements, and confidentiality standards. - Maintain audit-ready records of models and deliverables. What Makes You a Perfect Fit: - Exceptional financial modeling and analytical skills. - Strong communicator with executive presence in client settings. - Organized and detail-oriented under tight deadlines. - Able to balance multiple live transactions simultaneously. Required Experience & Skills (Minimum): - 2–4 years experience in investment banking, corporate finance, or private equity. - Advanced Excel (financial modeling, VBA macros preferred) and PowerPoint. - Experience with valuation methodologies (DCF, LBO, comparables, precedent transactions). - Familiarity with Bloomberg, Capital IQ, FactSet, or PitchBook. Ideal Experience & Skills: - MBA, CFA, or CPA credential. - Exposure to both buy-side and sell-side transactions. - Experience across multiple industries (tech, healthcare, real estate, financial services). - Prior mentorship or leadership of analysts. What Does a Typical Day Look Like? An Associate’s day revolves around managing deal execution and producing high-quality analysis and materials.You will: - Update and refine models with client financials and assumptions. - Draft marketing materials such as pitch books, CIMs, and presentations. - Manage the due diligence process, ensuring all requests and data room uploads are completed. - Support live deals, coordinating with lawyers, accountants, and client executives. - Review analyst outputs, checking for accuracy and clarity. - Prepare senior bankers for client meetings, ensuring they have insights, models, and materials at hand. In essence: you ensure deals move forward efficiently and flawlessly, with clients and senior bankers confident in the accuracy of the work. Key Metrics for Success (KPIs): - Accuracy of financial models and assumptions. - Timely delivery of pitch books, CIMs, and investor decks. - Smooth execution of due diligence and transaction processes. - Positive feedback from clients and senior bankers on quality and reliability. - Effective mentorship of junior team members. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Technical Assessment (e.g., build a DCF or M&A model based on case study data) - Client Interview with Senior Bankers - Offer & Background Verification

Brazil
Job Closed

Investment Banking Associate

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Job Title: Investment Banking Associate Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for transaction timelines and late-stage deal requirements) About the Role: Our client is seeking an Investment Banking Associate to support mergers & acquisitions (M&A), capital raising, and strategic advisory transactions. This role involves building complex financial models, drafting marketing materials, managing due diligence processes, and working closely with senior bankers and clients. The Associate is a critical link between analysts, vice presidents, and clients, ensuring that deals move forward smoothly, accurately, and on time. Responsibilities: Financial Modeling & Valuation: - Build and maintain detailed discounted cash flow (DCF), leveraged buyout (LBO), and merger models. - Conduct comparable company and precedent transaction analyses. - Perform sensitivity and scenario testing to stress-test assumptions. Transaction Support: - Manage due diligence checklists, coordinate data rooms, and track requests. - Liaise with clients, accountants, lawyers, and consultants to gather information. - Ensure deliverables are complete, accurate, and aligned with deadlines. Marketing & Client Materials: - Draft confidential information memoranda (CIMs), pitch books, teasers, and management presentations. - Prepare investor decks and client-ready reports with high attention to detail. Research & Analysis: - Conduct industry and market research to identify trends, risks, and opportunities. - Summarize findings in briefing notes and incorporate into valuation assumptions. Collaboration & Mentorship: - Work closely with analysts, reviewing their work and providing guidance. - Support VPs and MDs by preparing materials and presenting findings. Compliance & Governance: - Ensure all documentation adheres to internal controls, regulatory requirements, and confidentiality standards. - Maintain audit-ready records of models and deliverables. What Makes You a Perfect Fit: - Exceptional financial modeling and analytical skills. - Strong communicator with executive presence in client settings. - Organized and detail-oriented under tight deadlines. - Able to balance multiple live transactions simultaneously. Required Experience & Skills (Minimum): - 2–4 years experience in investment banking, corporate finance, or private equity. - Advanced Excel (financial modeling, VBA macros preferred) and PowerPoint. - Experience with valuation methodologies (DCF, LBO, comparables, precedent transactions). - Familiarity with Bloomberg, Capital IQ, FactSet, or PitchBook. Ideal Experience & Skills: - MBA, CFA, or CPA credential. - Exposure to both buy-side and sell-side transactions. - Experience across multiple industries (tech, healthcare, real estate, financial services). - Prior mentorship or leadership of analysts. What Does a Typical Day Look Like? An Associate’s day revolves around managing deal execution and producing high-quality analysis and materials.You will: - Update and refine models with client financials and assumptions. - Draft marketing materials such as pitch books, CIMs, and presentations. - Manage the due diligence process, ensuring all requests and data room uploads are completed. - Support live deals, coordinating with lawyers, accountants, and client executives. - Review analyst outputs, checking for accuracy and clarity. - Prepare senior bankers for client meetings, ensuring they have insights, models, and materials at hand. In essence: you ensure deals move forward efficiently and flawlessly, with clients and senior bankers confident in the accuracy of the work. Key Metrics for Success (KPIs): - Accuracy of financial models and assumptions. - Timely delivery of pitch books, CIMs, and investor decks. - Smooth execution of due diligence and transaction processes. - Positive feedback from clients and senior bankers on quality and reliability. - Effective mentorship of junior team members. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Technical Assessment (e.g., build a DCF or M&A model based on case study data) - Client Interview with Senior Bankers - Offer & Background Verification

Mexico
Job Closed

Investment Banking Associate

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Job Title: Investment Banking Associate Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for transaction timelines and late-stage deal requirements) About the Role: Our client is seeking an Investment Banking Associate to support mergers & acquisitions (M&A), capital raising, and strategic advisory transactions. This role involves building complex financial models, drafting marketing materials, managing due diligence processes, and working closely with senior bankers and clients. The Associate is a critical link between analysts, vice presidents, and clients, ensuring that deals move forward smoothly, accurately, and on time. Responsibilities: Financial Modeling & Valuation: - Build and maintain detailed discounted cash flow (DCF), leveraged buyout (LBO), and merger models. - Conduct comparable company and precedent transaction analyses. - Perform sensitivity and scenario testing to stress-test assumptions. Transaction Support: - Manage due diligence checklists, coordinate data rooms, and track requests. - Liaise with clients, accountants, lawyers, and consultants to gather information. - Ensure deliverables are complete, accurate, and aligned with deadlines. Marketing & Client Materials: - Draft confidential information memoranda (CIMs), pitch books, teasers, and management presentations. - Prepare investor decks and client-ready reports with high attention to detail. Research & Analysis: - Conduct industry and market research to identify trends, risks, and opportunities. - Summarize findings in briefing notes and incorporate into valuation assumptions. Collaboration & Mentorship: - Work closely with analysts, reviewing their work and providing guidance. - Support VPs and MDs by preparing materials and presenting findings. Compliance & Governance: - Ensure all documentation adheres to internal controls, regulatory requirements, and confidentiality standards. - Maintain audit-ready records of models and deliverables. What Makes You a Perfect Fit: - Exceptional financial modeling and analytical skills. - Strong communicator with executive presence in client settings. - Organized and detail-oriented under tight deadlines. - Able to balance multiple live transactions simultaneously. Required Experience & Skills (Minimum): - 2–4 years experience in investment banking, corporate finance, or private equity. - Advanced Excel (financial modeling, VBA macros preferred) and PowerPoint. - Experience with valuation methodologies (DCF, LBO, comparables, precedent transactions). - Familiarity with Bloomberg, Capital IQ, FactSet, or PitchBook. Ideal Experience & Skills: - MBA, CFA, or CPA credential. - Exposure to both buy-side and sell-side transactions. - Experience across multiple industries (tech, healthcare, real estate, financial services). - Prior mentorship or leadership of analysts. What Does a Typical Day Look Like? An Associate’s day revolves around managing deal execution and producing high-quality analysis and materials.You will: - Update and refine models with client financials and assumptions. - Draft marketing materials such as pitch books, CIMs, and presentations. - Manage the due diligence process, ensuring all requests and data room uploads are completed. - Support live deals, coordinating with lawyers, accountants, and client executives. - Review analyst outputs, checking for accuracy and clarity. - Prepare senior bankers for client meetings, ensuring they have insights, models, and materials at hand. In essence: you ensure deals move forward efficiently and flawlessly, with clients and senior bankers confident in the accuracy of the work. Key Metrics for Success (KPIs): - Accuracy of financial models and assumptions. - Timely delivery of pitch books, CIMs, and investor decks. - Smooth execution of due diligence and transaction processes. - Positive feedback from clients and senior bankers on quality and reliability. - Effective mentorship of junior team members. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Technical Assessment (e.g., build a DCF or M&A model based on case study data) - Client Interview with Senior Bankers - Offer & Background Verification

Argentina
Job Closed