We're looking for an Executive Assistant with strong project management instincts to support a growing healthtech team. This role blends hands-on executive support with operational project management, making it ideal for someone who is equally comfortable managing a busy calendar and keeping a cross-functional project on track. You will start by owning executive support, meeting coordination, and documentation, and grow into full ownership of project timelines, deliverables, and team accountability. If you are highly organized, proactive, and thrive in fast-moving environments where no two days look the same, this role is a strong fit. Why You'll Want to Join - You will be paid in USD (bi-monthly: every 15th and 30th) - Paid Time Off in accordance with company policy - Observance of Holidays per company guidelines - 100% remote setup so you can work wherever you feel most productive - Collaborate with a mission-driven team using AI to improve home-health operations - Opportunity to grow into a senior project management or operations leadership role What You'll Work On Executive and Administrative Support - Manage calendars, scheduling, and inbox coordination on behalf of leadership - Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners - Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks - Support document management, filing, and internal system organization across tools - Handle ad hoc executive requests and close loops without needing to be reminded Team and Client Coordination - Manage and respond to team and client inquiries via email or chat professionally and promptly - Support onboarding and follow-up tasks for internal or client-facing projects - Build familiarity with the company's healthcare systems, tools, and workflows - Help identify communication gaps and surface process improvements proactively Project Management and Operational Oversight - Track deadlines, deliverables, and ownership across multiple teams and workstreams - Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress - Create and distribute weekly status updates, summaries, and reports for leadership - Assist with planning, process documentation, and continuous improvement initiatives What You Bring - 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment - Strong written and verbal communication skills with a clear, professional tone - Highly organized, detail-oriented, and proactive: you keep things moving without being asked - Comfortable managing shifting priorities and learning new tools quickly - Proficiency with Google Workspace, Slack, Notion, or similar productivity tools - Reliable, coachable, and committed to getting things right Nice to Have - Experience in healthtech, SaaS, or AI-driven product environments - Familiarity with CRM systems, dashboards, or project reporting tools - Exposure to Linear or similar project tracking platforms - Ability to summarize complex discussions into clear, structured updates - Previous exposure to AI tools or healthcare workflow software How to Apply Please include: - Your updated resume - A short Loom video (1 to 2 minutes) introducing yourself, describing how you support a busy executive or leadership team, and walking through how you keep multiple projects organized simultaneously Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are a sharp, organized operator who can support leadership and keep projects moving at the same time, this role gives you the access, the ownership, and the growth path to build a long-term career in healthcare operations. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: - Initial Application - Submit your application and complete our prequalifying questions - Video Introduction - Record an video introduction to showcase your communication skills and work experience - Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) - Recruitment Interview - Initial screening with our talent team - Executive Interview - Meet with senior leadership to discuss role alignment - Client Interview - Final interview with the client team you'd be supporting - Background & Reference Check - Professional reference verification - Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

We're looking for an Executive Assistant with strong project management instincts to support a growing healthtech team. This role blends hands-on executive support with operational project management, making it ideal for someone who is equally comfortable managing a busy calendar and keeping a cross-functional project on track. You will start by owning executive support, meeting coordination, and documentation, and grow into full ownership of project timelines, deliverables, and team accountability. If you are highly organized, proactive, and thrive in fast-moving environments where no two days look the same, this role is a strong fit. Why You'll Want to Join - You will be paid in USD (bi-monthly: every 15th and 30th) - Paid Time Off in accordance with company policy - Observance of Holidays per company guidelines - 100% remote setup so you can work wherever you feel most productive - Collaborate with a mission-driven team using AI to improve home-health operations - Opportunity to grow into a senior project management or operations leadership role What You'll Work On Executive and Administrative Support - Manage calendars, scheduling, and inbox coordination on behalf of leadership - Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners - Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks - Support document management, filing, and internal system organization across tools - Handle ad hoc executive requests and close loops without needing to be reminded Team and Client Coordination - Manage and respond to team and client inquiries via email or chat professionally and promptly - Support onboarding and follow-up tasks for internal or client-facing projects - Build familiarity with the company's healthcare systems, tools, and workflows - Help identify communication gaps and surface process improvements proactively Project Management and Operational Oversight - Track deadlines, deliverables, and ownership across multiple teams and workstreams - Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress - Create and distribute weekly status updates, summaries, and reports for leadership - Assist with planning, process documentation, and continuous improvement initiatives What You Bring - 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment - Strong written and verbal communication skills with a clear, professional tone - Highly organized, detail-oriented, and proactive: you keep things moving without being asked - Comfortable managing shifting priorities and learning new tools quickly - Proficiency with Google Workspace, Slack, Notion, or similar productivity tools - Reliable, coachable, and committed to getting things right Nice to Have - Experience in healthtech, SaaS, or AI-driven product environments - Familiarity with CRM systems, dashboards, or project reporting tools - Exposure to Linear or similar project tracking platforms - Ability to summarize complex discussions into clear, structured updates - Previous exposure to AI tools or healthcare workflow software How to Apply Please include: - Your updated resume - A short Loom video (1 to 2 minutes) introducing yourself, describing how you support a busy executive or leadership team, and walking through how you keep multiple projects organized simultaneously Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are a sharp, organized operator who can support leadership and keep projects moving at the same time, this role gives you the access, the ownership, and the growth path to build a long-term career in healthcare operations. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: - Initial Application - Submit your application and complete our prequalifying questions - Video Introduction - Record an video introduction to showcase your communication skills and work experience - Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) - Recruitment Interview - Initial screening with our talent team - Executive Interview - Meet with senior leadership to discuss role alignment - Client Interview - Final interview with the client team you'd be supporting - Background & Reference Check - Professional reference verification - Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Role Description Du planst, organisierst und führst unsere zukünftigen Outlet-Sales an wechselnden Standorten in Deutschland durch – z. B. in Pop-up-Stores, auf Verkaufsflächen in Shopping Malls oder auf Märkten: - Standortsuche und Anmietung von passenden Pop-up-Flächen oder Sonderflächen in Einkaufszentren bzw. Märkten - Organisation von Auf- und Abbau, Logistik und Personal - Koordination mit Marketing, Vertrieb und externen Partnern - Vor-Ort-Betreuung während der Eventtage - Auswertung und Feedback zur Optimierung zukünftiger Veranstaltungen Qualifications - Erfahrung im Event-Management, Handel, Retail-Marketing oder Visual Merchandising - Organisationstalent, Verhandlungsgeschick und ein Händchen für eine verkaufsfördernde Produktpräsentation - Freude an Kundenkontakt und operativer Verantwortung - Reisebereitschaft innerhalb Deutschlands - Freelancer oder selbstständige(r) Projektmanager(in) mit eigener Rechnung Benefits - Zusammenarbeit auf freiberuflicher Basis (Projektvertrag) - Etablierte Marken und ein großes Produktsortiment - Flexible Zeiteinteilung und eigenverantwortliches Arbeiten - Abwechslungsreiche Projekte an spannenden Standorten

Role Description Oversees and is responsible for the leadership and management of store construction projects, based on the priorities and needs of the company. This individual will effectively exhibit JD Finish Line’s core values of Customer, People, Winning, Community, and Financial Responsibility in everything they do by performing the following key duties: - Oversees and manages construction projects for Finish Line and its subsidiaries. - Manages General Contractors’ Project Managers on construction details outside the architectural drawings. - Oversees and approves field change orders from general contractor. - Schedules and executes all store punch lists and close-outs. - Leads all company special projects internally, including vendor cooperation from inception including cost analysis, scheduling and completion. - Coordinates with outside vendors with all owner supplied items. - Prepares store project workbooks for use by architect in drawing process. - Implements a timeline for drawing review, completion and construction start, turnover and open timelines. - Reviews and recommends changes to architectural drawings to ensure brand integrity as well as control construction costs prior to drawing completion. - Develops and maintains various construction checklists and workbooks to enhance coordination, communication and execution. - Coordinates store openings in addition to store planning responsibilities. - Utilizes good prioritization, organizational and multi-tasking abilities. - Performs analysis of project plans and specifications. - Performs pre-bid site evaluations. - Generates and issues invitations to bid from suppliers and subcontractors. - Generates and submits requests for information (RFI’s) pertaining to bid process as necessary. - Computes costs by analyzing labor, material and time requirements. - Develops initial project specific cost estimates and takes lead responsibility with the budgetary management of the various cost components of the project. - Monitors and confirms material procurement by subs throughout project. - Develops, monitors and ensures schedule performance and quality workmanship of construction. - Reviews and processes change proposals, proposal requests, supplemental instructions and other contract documents. - Coordinates with tenant’s design, operational and technical providers to ensure accuracy in the development of the tenant’s construction documents and build out. - Leads weekly construction progress meetings, including preparing meeting minutes, updates to schedules, change order log, etc. - Holds overall responsibility for working with job general contractor to deliver a smooth project on time and on budget. - Documents and processes all material submittals, shop drawings, finish selections for approval. - Additional duties and projects as required. Qualifications - Bachelor’s degree (B.A.) in engineering, architecture, project management from a four-year college or university, or equivalent experience required. - At least 5+ years experience in construction, store facilities, or a design role with a specialty retailer, including leadership experience. Requirements - Intermediate knowledge and abilities with Microsoft Word, Excel, Project, and PowerPoint. - Experience in web-based project management programs a plus. Physical Demands - Sit for more than 6 hours per shift. - Use hands to finger, handle and feel. - Reach with hands and arms. - Talk and/or hear. - Walk or move from one location to another. - Occasionally may need to climb, balance, stoop, kneel, or crouch. - Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally. - Punctuality and regular attendance consistent with the company’s policies are required for the position. - Average work week is 45-50 hours, which can vary depending on business need. - The work environment for this position is a moderately noisy office setting. EEO Statement The Finish Line, Inc. is an Equal Employment Opportunity employer and is committed to complying with all federal, state, and local EEO laws. The Finish Line, Inc. prohibits discrimination against employees and applicants for employment based on race or color, religion or creed, national origin, alienage or citizenship status, marital status, sex, pregnancy status, age, military status, disability, or any other characteristic or class protected by law. The Finish Line, Inc. provides reasonable accommodations in accordance with applicable laws, including for disabilities, pregnancy, and religious practices. Accessibility Assistance Applicants who require accessibility assistance to submit an employment application can either call Finish Line at (317) 613-6890 or email us at talentacquisition@finishline.com. A member of our Talent Acquisition team will respond as soon as reasonably possible. (This email address and phone number is only for individuals seeking accommodation when applying for a job.)